FINANCIAL SYSTEMS INTERMEDIATE VIDEO

Hello everyone, this is Mrinal Chawhan from vin e-retail team. I welcome you all to this intermediate
course of vin e-retail. In this session we will cover ‘Integrations’ and discuss Financial systems.

Financial accounting is the process of recording, summarizing and tracking financial information and
transactions such as income, expense, liabilities, etc. A Financial system allows a business to keep track
of all types of financial transactions and is capable of generating comprehensive statistical reports that
provide management or interested parties with a clear set of financial data to aid informed decision-
making.

The key benefits that a financial system integration brings to our customers are:

As a WMS & OMS software Vin eRetail enables its clients to push sales and purchase invoices
(transactional data) to a FS automatically rather than creating them manually.

it syncs sales and purchase data with the financial system in real-time

reducing the need of manual book-keeping

The integration also enables customers to import master data between Vin eRetail and FS in real-time
with ease.

This includes syncing of items & contacts of Customers & Suppliers automatically

Clients can view and share interactive budgets and reports in real-time. They don’t have to wait until the
end of the month.

By integrating with a FS, our platform Vin eRetail becomes a one stop solution for our customers’
accounting needs such as:. Bill payment, expense claims, GST returns and reports, etc.

The following are the financial systems currently integrated with Vin-eretail. XERO, TALLY and
QUICKBOOKS.

Let us now understand the configuration part on the Vin eRetail system: “TALLY CONFIGURATION’ Tally
has a slightly different method of configuration as compared to other financial systems. To go to the
Tally configuration screen, the user needs to navigate Master module and under the Miscellaneous
header select Tally Configuration. On the Tally Configuration screen, there are different configurations
for Sales Order, Sales Return, Purchase and Purchase Return. The user needs to fill in the required
details and save it complete the Tally configuration. The entire configuration can be done at the Default/
Company level.
For configuring other financial systems, the user has to navigate to a different path. In the master
module under misc header select External apps. This displays the enquiry screen, on this screen select
add new button for new configuration

In the following screen

Select ExtApps Type as ‘Accounting’

and then select Extapps name from the given choices. Once the app name is selected all the relevant
parameter for connecting to that system will be displayed. For explanation purpose I’ve selected Xero.

After selecting it, the configurations and transaction type tabs will be displayed.

Now first the user needs to fill all the data in ‘App Details’ i.e. Bill to Part, Ext App description as per
client requirements.

Next in the configurations tab, connect to the selected app using its credentials.

Finally in the transaction type tab, the User needs to check the flags for which they want to push the
data like Customer, Vendor, Purchase, Sales, etc.

and then click on the Save button.

User also needs to set up accounting configuration. Navigate back to the external apps enquiry screen
and click on the external apps sub ID of the saved configurated app.

In the following screen click on the accounting configuration option

This will display the accounting configuration screen, where the user needs to select respective data for
all parameters under the sales, purchase, returns, advance settings and additional settings tab as per
their requirements. Now that the configuration is complete, let’s have a brief look at the
different touchpoints

Following are the touchpoints: Customer, SKU and vendor are the master data touchpoints and the
remaining, that are Sales, Sales return, purchase and purchase returns are transactional touchpoints. For
master, the data will flow as soon as a new master is created or updated. For purchase the data will flow
after the inbound is complete and for sales the data will flow after the order is shipped.

The status of all these transactions or flow of data can be found in the following screen. This is the
transaction logs screen which is present in the Admin module under accounting logs header.

That’s all in this video. Thank you

 Financial integrations

Tally: Pull

Xero: push

Integration touchpoints:

 Master: cutomer; vendor and item

 Transaction: sale invoice; purchase invoice; sales return; purchase return.
 For purchase after inbound complete
 For sales after ship complete

XERO Configuration:

6. Then for Party (Customer, Vendor, Transporter, Marketplaces) map the respective contact id if
already exist but for newly pushed contact from eRetail to Xero, it would get map automatically.

7. Once proper mapping of Tax Type, ContactID and Chart of Accounts is done, then transactions would
be pushed to Xero and user can find status of each transaction in Accounting Logs i.e., Admin >
Accounting Log > Transaction Log