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EXERCISE WORKBOOK5 AIS - STUDENT5 - Buenaflor, Beaver M.
EXERCISE WORKBOOK5 AIS - STUDENT5 - Buenaflor, Beaver M.
EXERCISE WORKBOOK
FOR STUDENT 5
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Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................21
Exercise 5.4............................................................................................................................................23
Exercise 5.5............................................................................................................................................24
Exercise 5.6............................................................................................................................................25
Exercise 5.7............................................................................................................................................26
Exercise 5.8............................................................................................................................................27
Exercise 5.9............................................................................................................................................28
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Exercise 5.10..........................................................................................................................................29
6. Accounting Cycle...................................................................................................................................30
Exercise 6.1............................................................................................................................................30
Exercise 6.2............................................................................................................................................31
Exercise 6.3............................................................................................................................................32
Exercise 6.4............................................................................................................................................33
Exercise 6.5............................................................................................................................................34
Exercise 6.6............................................................................................................................................35
Exercise 6.7............................................................................................................................................36
Exercise 6.8............................................................................................................................................37
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 4 / 39
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Exercise 2.2
Add the information above on the Business Partner Master Data.
Copy and paste the ADDED Business Partner Master Data here:
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Exercise 2.3
Add the following items:
Item
Item No. Description Unit Price
Group
IM00021 AOC Agon AG352UCG6 Black Edition Monitor Items 4125
IM00022 Logitech G603 Lightspeed Wireless Gaming Mouse Items 3100
IM00023 Secure 1500VA UPS AVR Items 699
IM00024 Intel Core i5 CPU Items 15499
Cooler Master MasterWatt Lite 600W Power
IM00025 Items 3100
Supply
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3. Purchase Process
Exercise 3.1
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
Item No: IM00021
Quantity: 78 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 8 / 39
Exercise 3.2
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
Item No: IM00022 and IM00023
Quantity: 89 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 9 / 39
Exercise 3.3
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
Item No: IM00021, IM00024 and IM00025
Quantity: 72 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 10 / 39
Exercise 3.4
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
IM00022, IM00023, IM00024 and
Item No: IM00025
Quantity: 91 each
Click Add to save the document. Screenshot the complete relationship map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 11 / 39
Exercise 3.5
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00005
Name: Alexis Shop
Posting Date: Date Today
IM00021, IM00022, IM00023, IM00024 and
Item No: IM00025
Quantity: 70 each
Click Add to save the document. Screenshot the complete relationship map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 12 / 39
4. Sales Process
Exercise 4.1
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
Item No: IM00021
Quantity: 16 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 13 / 39
Exercise 4.2
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
Item No: IM00022 and IM00023
Quantity: 17 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 14 / 39
Exercise 4.3
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
IM00021, IM00024 and
Item No: IM00025
Quantity: 20 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 15 / 39
Exercise 4.4
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
IM00022, IM00023, IM00024
Item No: and IM00025
Quantity: 19 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 16 / 39
Exercise 4.5
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Input the required information, use the selection list when available:
Vendor: CU00005
Name: James
Posting Date: Date Today
IM00021, IM00022, IM00023,
Item No: IM00024 and IM00025
Quantity: 8 each
Click Add to save the document. Screenshot the complete relationship
map.
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
Page 17 / 39
5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code WQ WR WS WT
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Exercise 5.2
1. Add the following items below managed by batches:
2. Create a Goods Receipt PO for the items below using your Vendor with 100 quantities per item.
3. Configure the items managed by batch at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. B00005
Description LG Plot Screen 70"
Item Group Televisions
Unit Price 35,000
Manage Item By Batches
Management Method On every Transaction
Item No. B0005A
Description FORD Mustang
Item Group Cars
Unit Price 2,480,000
Manage Item By Batches
Management Method On every Transaction
Copy and paste the screenshots (3) of the following:
1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Page 19 / 39
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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Exercise 5.3
1. Add the following items below managed by Serial:
2. Create a Goods Receipt PO for the items below using your Vendor with 10 quantities per item.
3. Configure the items managed by Serial at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. SN00005
Description Lenovo Legion Y740 15
Item Group Laptop
Unit Price 44,760
Manage Item By Serial Numbers
Management Method On every Transaction
Item No. SN0005A
Description Lenovo Idea pad 330S 14
Item Group Laptop
Unit Price 22,495
Manage Item By Serial Numbers
Management Method On every Transaction
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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Exercise 5.4
Goods Receipt
Copy and paste the screenshot of processed Goods Receipt Window here:
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Exercise 5.5
Goods Receipt
Copy and paste the screenshot of processed Goods Receipt Window here:
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Exercise 5.6
Goods Issue
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
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Copy and paste the screenshot of processed Goods Issue Window here:
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Exercise 5.7
Goods Issue
IM00023 9
IM00024 2
IM00025 8
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Copy and paste the screenshot of processed Goods Receipt Window here:
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Exercise 5.8
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
IM00021
5 days 10% 20 15%
IM00022
Create Sales Order for CU00005 with items IM00021 and IM00022
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Exercise 5.9
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
IM00023
10 days 10% 25 20%
IM00024
Create Sales Order for CU00005 with items IM00023 and IM00024
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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Exe
rcis
e
5.10
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
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6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
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Page 31 / 39
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Exercise 6.2
Record the following transactions using the Manual Journal Entry:
On April 15 , 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
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Exercise 6.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Submit Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
FIT ACADEMYl GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.
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Exercise 6.5
Generate the Trial Balance as of the end of the year.
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Exercise 6.6
Generate the Balance Sheet as of the end of the year.
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Exercise 6.7
Generate the Income Statement as of the end of the year.
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Exercise 6.8
Perform Period End Closing for the year 20XX.
Copy and paste the screenshot of the closing entries generated by the system using TRANSACTION
JOURNAL REPORT here:
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