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Log Book
Log Book
Work Placement
SITHIND004 - Work effectively in hospitality service
1. Introduction 3
3. Assessment 4
6. Support 6
8. Contact Details 8
All students enrolled in the following certificates are required do this work experience prior to
completion:
Details of this unit is in a later section of this Guide. (See Section 7 and Appendix 7)
The unit is called a ‘holistic’ unit because it is about the integration and application of all service
skills in an operating restaurant (REACH’s Training Restaurant). The unit requires students to
complete a total of 36 service periods or shifts. In the case of hospitality, it is a meal period
such as breakfast, lunch, dinner or function or similar service period. However, since an
average shift in hospitality is about 6 hours, this equates to about 216 hours of work-based
training.
As an assessor for this unit you will be required to visit several workplaces to assess students
as they complete the holistic units of the course.
This guide provides you with an explanation of the units being assessed and sample forms and
checklists you are required to complete at each visit.
Make sure you seek clarification or further information from your trainer prior to visiting a
workplace.
Inspection of Workplace:
The workplace will be inspected by the REACH Assessor prior to signing the MOU between
REACH and the Host employer. The REACH Assessor will use the REACH assessor site
assessment form as a guide to check if the workplace meets the requirements of an operating
commercial kitchen for work-based training. Appendix 8
Monitoring of Workplace:
The workplace will be monitored on a regular basis during the period of the contract using the
Host Employer Site Monitoring Form. Appendix 9
Signed agreement:
Prior to the commencement of the Practical Placement the student will enter into an agreement
with the host employer and the REACH. The agreement outlines the responsibilities of all three
parties. See Appendix 6 of this document.
Selected host employers will sign a Memorandum of Understanding (MOU) with REACH. The
MOU outlines the obligations of both parties. When students are allocated to a workplace,
REACH, the host employer and the student will sign this agreement outlining the responsibilities
of each party and detailing the tasks to be completed by the student. See Appendix 6
3. Assessment
Students are required to be assessed in the workplace but will not be assessed on every
occasion. During their placement, they will be visited by the REACH Assessor between 2 -3
occasions, depending upon the activities they are undertaking and their progress. Assessors
must assess students against the Performance Criteria in the unit of competency, using the
SSH Assessor Observation Checklist. See Appendix 1.
Students must maintain a detailed logbook recording all their experience and the tasks
completed while in the work placement. This logbook must show sufficient entries to meet the
requirements for the 36 occasions and a range of menu styles and service periods. The logbook
will be signed by the host employer and must be verified by you or the REACH Workplace
Assessor during the assessment phase. See Appendix 3
The supervisor or employer at your workplace will need to supervise students’ work and will also
be asked to complete the Host Supervisor’s Checklist. See Appendix 2
3) Student Logbook
All hours worked, and tasks completed in the workplace will be recorded here. This log will be
signed by the student and the employer and be monitored by REACH assessor.
You will need to ensure that students complete the logbook during each service period with the
detailed description of duties performed, equipment used, number of customers served and
number of kitchen staff. The logbook needs to be signed by the supervisor at the end of each
service period. The Logbook is attached. The REACH assessor will initial the logbook during the
site visit.
Work experience will only be valid if completed in suitable Restaurant/ Cafe inspected and
agreed upon by REACH.
If students wish to complete their work experience through external employment whilst
undertaking training, the work experience can only count after the first 20 weeks of the course
has been completed. If students do not wish to do this, or fail to achieve the full 36 occasions, it
will take place during a block of 8 weeks on completion of the tuition.
Important Information
Remember to remind students that when they are doing work experience, they are representing
themselves and REACH, as well as successfully completing their course. You need to monitor
that they follow the student rules:
All documents, policies, checklists and other relevant information are available on Campus.
6. Support
Students will have access to the SSH staff and trainers throughout the work-based training
period. They will be provided with a REACH Assessor as a contact.
REACH Academic and English language support staff are also available to assist the student
with any issues relating directly to the workplace.
Description:
This unit describes the performance outcomes, skills and knowledge required to
provide and coordinate hospitality service to customers. The unit integrates a range
of well-developed key operational and organisational skills required by service staff
in hospitality organisations providing a range of organisation products and services
to multiple and diverse customers.
The unit brings together the skills and knowledge covered in individual units and
focuses on the way these must be applied in a hospitality setting to ensure a
smooth workflow and quality customer service. It incorporates preparation, service
and close-down of the work area, using a range of techniques, equipment and
materials.
It involves taking responsibility for own outputs, working as part of a team and
taking limited responsibility for the work of others.
This unit requires the student to complete 36 service periods. Food service periods may be
breakfast, lunch, dinner, supper or special functions and events.
Elements of Competency:
Liaise with team members and other relevant people to confirm and inform others of
service requirements.
Develop and follow a work plan or schedule to maximise efficiency, taking into
consideration roles and responsibilities of other team members.
2. Provide service.
Greet customers courteously and appropriately and determine their requirements for
products and services.
Offer information to customers on available products and services and assist them
to make choices that meet individual needs, special requests or dietary or cultural
requirements.
Proactively promote, up-sell and cross-sell products and services where appropriate
according to organisation policy and procedures.
Use the organisation system and technology for reservations, ordering or stock
control as appropriate.
Provide service, using appropriate methods and techniques to meet customer
expectations of quality, presentation and timeliness of delivery.
Communicate effectively and work cooperatively as part of the team and according
to established work plan.
Follow workplace safety and hygiene procedures according to organisation and
legislative requirements.
Provide quality customer service, deal appropriately with complaints and use
appropriate communication techniques to deal with conflict.
Identify problems, determine possible solutions and take appropriate action to
resolve the situation according to organisation procedures.
Complete end of service procedures and farewell customers according to job role
and organisation procedures in a manner that will encourage them to return.
Sydney Campus
Moriss Aziz
Lead Hospitality Trainer - Sydney
m.aziz@reachcollege.edu.au
Hobart Campus
h.kong@reachcollege.edu.au
Observation Checklist
Unit of Competence
SITHIND004 Work effectively in hospitality service
Student Name
Student ID
Assessor Name
Date of Assessment
No of visit __ of 3
Breakfast
Lunch
Meal service
Dinner
Function
A la carte
Buffet
Employment Details:
Name of Telephone
Organisation: number:
Address:
Assessor Date
signature
Date
Student signature
Student Name:
Your Name:
Date:
Location / Venue:
Contact Details of Venue:
Section:
Service Period / Time:
Breakfast
Lunch
Dinner
Function
Equipment Used:
Student’s performance:
Please tick the column and comment briefly on the student’s performance on the job on each
General Feedback:
Name:
Student Number:
1. You are to make an entry in this logbook for each shift you complete in a fully equipped, operational hospitality venue.
2. Your completed logbook forms an essential part of your assessment for the Diploma of Hospitality Management.
3. You should use a separate page for each establishment in which you gain experience.
4. For each shift, you must record the date of the shift, the number of hours you worked, description of your duties (a brief
of the equipment used, task performed), the number of meals served, the number of service staff, and the name of your
supervisor.
5. Each entry in the logbook must be signed by your supervisor.
The completed logbook can be used to provide evidence which shows that skills have been developed in a fully equipped, operational hospitality
venue over a period and on at least 36 occasions.
During Service
Date No. of Equipment used Description of Duties No. of No. of Supervisor Signature
Hours Task performed covers Service Staff
Meet and greet customers
Lead customers to the allocated table
Description of Duties
Task performed
No. of No. of No. of
Date Equipment used Meet and greet customers Supervisor Signature
Hours covers Service Staff
Lead customers to the allocated table
Looking after customers’ needs
Description of Duties
Task performed
No. of No. of No. of
Date Equipment used Clean up Supervisor Signature
Hours covers Service Staff
Set – up for next day/ service
Attend debriefing session
2. Religious needs
Involved in deep-briefing
session after service
Setting up tables for next service
Student Name:
Name of Organisation:
Contact Person:
Contact Phone Number
Name of Organisation:
Contact Person:
Contact Phone Number
Number of periods “closing down after service:” Total number of service periods worked:
Verified by REACH Assessor: Date:
APPENDIX 5
This policy/procedure ensures any courses requiring practical placement are developed to
ensure that the practical placements are managed in a manner which benefits the student and
minimises risk to the student, host employer and REACH.
The following procedure also ensures compliance with the requirements of the Guidelines for
Applications for Approval of Work-Based Training in Courses for Overseas Students and the
Guidelines for Delivery and Assessment of the “Holistic Units” in the SIT07 Tourism,
Hospitality & Events Training Package.
.
This policy and procedure will ensure practical placements should only be implemented
where:
REACH has appropriate arrangements for the supervision and assessment of overseas
students in place
Definitions
Practical Placement Any structured workplace learning that is part of a written agreement
between REACH and an employer/organisation. It includes work
observation, work experience and other forms of workplace learning.
Practical Placement Written agreement signed by student, host employer and REACH to
Agreement specify the hours of placement and activate insurance cover.
Please Note:
REACH will have no involvement with any business employing students
Students will complete these work placement hours as part of the course duration
requirements.
2. Procedure
The Training Package specifically states Work Placement hours are to be completed as
part of the training;
Where a course has been identified as requiring a practical placement component REACH will
identify the specific units and the reasons that work based training is most appropriate form of
delivery and assessment.
The specific number of work placement hours and the specific workplace requirements will be
determined and included in the course structure.
REACH will identify practical placement requirement on course marketing materials. The
information will include the required hours of work placement and any industry specific
requirements, for example police checks.
All staff involved in the delivery of the course shall also be informed about the work placement
requirements and their roles and responsibilities involved with practical placements. This
information shall be covered through the staff induction process and through on-going staff
meetings.
The process for sourcing a work placement position for students shall be undertaken as
indicated below:
To generate placements REACH will liaise with industry to identify potential host employers.
REACH will determine suitability of potential host employer, including supervision and
occupational health and safety requirements.
A site visit will be conducted by REACH for all host employer workplaces. The site visit shall
ensure the workplace is appropriate for the student’s placement and there is access to
appropriate equipment while maintaining WHS standards.
All host employers shall be given information relating to the work placement requirements and
course information and will be required to enter into an MOU with REACH. The MOU will
outline the responsibilities of both parties.
A ‘Work Placement Agreement’ shall be signed by REACH, the host employer, and the
student. The agreement will specify the roles and responsibilities of all parties, hours the work
placement will take place and the total hours required to complete the outcomes of the
specified units of competency requiring the work placement.
Students will undertake training within the college environment in all pre-requisite units and the
theory components of units to be assessed in the work placement. This includes any
Occupational Health and Safety training that is to be included within the course. This training
shall take place within REACH
-I classrooms and simulated work environments and shall occur prior to any work placements
undertaken.
Students will undertake a workplace induction which will allow for the student to become
familiar with the workplace and meet host employers and colleagues. The induction will be
conducted by the host employer as indicated within the ‘Work Placement Agreement’
Students will be required to complete the work placement as specified in the ‘Work Placement
Agreement’. Any variations to the hours worked and conditions of the work placement must be
amended in the agreement by REACH and re-issued to all parties for authorisation.
Student’s attendance through the work placement shall be recorded by the host employer and
the student via the ‘Work Placement Log’. This will record all times and dates the student
completes work placement hours for the host employer.
The student shall be provided support and guidance from the host employer in the completion
of required workplace tasks. These tasks will ensure the student further develops their skills
and knowledge in the required areas as specified in the Work Placement Agreement.
REACH will monitor the work placement through trainers and assessors completing:
Regular contact with the student through normal classes where feedback on the work
placement will be sought;
Site visits to conduct assessments in the workplace where trainers will ensure the
workplace is providing adequate support and guidance to the student. The Trainers will
also ensure the workplace is WHS compliant;
The employer and student will be required to sign a logbook indicating the hours
completed which will be monitored by trainers / assessors.
Assessment of required practical skills will be undertaken by qualified trainers and assessors
where appropriate. On some occasions the trainer may require the host employer to
participate in the assessment process through observing students in the workplace. All
assessments shall be signed off by a qualified assessor from REACH
Each student undertaking a Practical placement shall have a copy of their ‘Work Placement
Agreement’ kept on their file.
The ‘Work Placement Log’ will be kept on the student’s file as evidence for the specified unit(s)
and be included as an assessment requirement for the specified unit(s).
Host Name:
7. Understand all conditions of employment while on placement (inc. payment, hours, and
uniforms etc.)
REACH RESPONSIBILITIES
GENERAL INFORMATION
TERMINATION
1. This agreement may be terminated immediately where any party (student, host organisation
or REACH staff) feels any party is being placed in a position of unreasonable risk or danger.
2. Where the host organisation or student believe the placement has become untenable for
any reason, they should contact the REACH contact person and seek further advice.
3. Termination must be communicated verbally to each party immediately upon its occurrence,
followed up by notice in writing to each party giving the reasons for the termination.
4. Where appropriate options such as replacing students or workplaces may be possible and
shall be determined by REACH on a case by case basis.
Student Email:
Address:
Email:
Payment Arrangements
Tasks to be Completed in the Workplace This section needs to list the activities that the
student needs to undertake in the workplace, e.g.
Prepare and serve 6 different breakfast menus
Hours of Work:
Location of Placement:
Description of Placement:
DECLARATION
REACH Representative:
I have read and understand my responsibilities under this Work Placement Agreement and REACH
approves the work placement outlined above.
Authorised REACH representative Signature:
Name and Title: Date:
Student:
I have read and understand my responsibilities under this Work Placement Agreement.
Student Signature: Date:
Parent/Legal Guardian (if under 18): Date:
Host Organisation:
I certify that this organisation holds a current public liability insurance policy with:
I have read and understand the host organisation’s responsibilities under this agreement.
Host Organisation Signature:
Name and Title: Date:
Unit descriptor This unit describes the performance outcomes, skills and knowledge
required to provide and coordinate hospitality service to customers.
The unit integrates a range of well-developed key operational and
organisational skills required by service staff in hospitality
organisations providing a range of organisation products and
services to multiple and diverse customers.
The unit brings together the skills and knowledge covered in
individual units and focuses on the way these must be applied in a
hospitality setting to ensure a smooth work flow and quality customer
service. It incorporates preparation, service and close-down of the
work area, using a range of techniques, equipment and materials.
It involves taking responsibility for own outputs, working as part of a
team and taking limited responsibility for the work of others.
State and territory licensing requirements may apply.
Employability skills The required outcomes described in this unit of competency contain
applicable facets of employability skills. The Employability Skills
Summary of the qualification in which this unit is packaged will assist
in identifying employability skills requirements.
Application of the unit This unit applies to a range of accommodation, catering and food
and beverage services in various hospitality venues and settings
such as hotels, restaurants, clubs, pubs, motels, gaming operations
and catering outlets.
Sector Hospitality
RANGE STATEMENT
The range statement relates to the unit of competency as a whole. It allows for different
work environments and situations that may affect performance. Bold italicised wording in
the performance criteria is detailed below.
Workplace information job role and tasks to be performed
includes:
verbal or written advice affecting job performance and
service requirements
details of expected business, including customer
requirements and scheduling
knowledge and availability of products, services and
specials
local area knowledge and venue facilities.
EVIDENCE GUIDE
The evidence guide provides advice on assessment and must be read in conjunction with
the performance criteria, required skills and knowledge, the range statement and the
Assessment Guidelines for this Training Package.
The site Assessment/inspection is to be carried out by a REACH assessor prior to signing the MOU with the
host employer
Please tick the box wherever appropriate and make comments on any findings.
1 Does the host organisation have a written health and safety policy?
Yes No
2. Will appropriate health and safety induction, training and supervision be provided to the student(s)?
Yes No
5. Risk assessment
6. Will personal protective equipment be provided by the organisation for the Student(s)?
Yes No
7. Is there a formal procedure for reporting and recording accidents and incidents?
Yes No
b) Does the insurance cover any liability incurred by a placement student/staff member as result of his/her duties?
Yes No
An essential part of the initial visit to the organisation should be a brief walk around the workplace. This provides an
opportunity to look at general conditions in the areas where students will be working.
1. General overview
2 Fire precautions
3 Electrical safety
(Loose, bare, dusty and disorganised wires or broken plugs or switches indicate an unsafe electrical system).
4 Welfare facilities
Yes No
The site monitoring inspection is to be carried out by the REACH assessor on a regular basis and report the
findings/discrepancies to REACH and the Host organisation.
Please tick the box wherever appropriate and make comments on any findings.
1 Does the host organisation have a written health and safety policy?
Yes No
2. Will appropriate health and safety induction, training and supervision be provided to the student(s)?
Yes No
5. Risk assessment
6. Will personal protective equipment be provided by the organisation for the Student(s)?
Yes No
8. Insurance
a) Is Public liability insurance held? Please give details of the insurance policy:
PL Insurer…………………………………………………………………Policy No.
Indemnity Limit…………………………………………………………..Expiry Date.
Yes No
b) Does the insurance cover any liability incurred by a placement student/staff member as result of his/her duties?
Yes No
2. General overview
2 Fire precautions
3 Electrical safety
(Loose, bare, dusty and disorganised wires or broken plugs or switches indicate an unsafe electrical system).
4 Welfare facilities
Satisfactory condition
Good condition
Excellent condition