Integrated Business Processes

Manufacturing Game
Last Update: July 14, 2021

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Integrated Business 1. Overview and Objectives
Processes 2. Planning Process
3. Procurement Process
4. Production Process
5. Sales Process
6. Automated Transactions

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 After completing this exercise, you
will be able to:

Overview and • Define what a business process is

Objectives • Describe the 3 types of business processes

• Describe the operational processes of the Manufacturing Game

• Understand Business Process Modelling Notation of the

Manufacturing Game processes

• Perform the operational processes of the Manufacturing Game

using SAP

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Business Process Definition
A structured, measured set of activities designed to produce a specific output for
a particular customer or market. A process is a specific ordering of work activities
across time and space, with a beginning and an end, and clearly defined inputs
and outputs. Processes are the structure by which an organization does what is
necessary to produce value for its customers.
Thomas Davenport (1993)
Process Innovation: Reengineering work through information technology
Harvard Business School Press, Boston

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3 Types of Business Processes
- Management processes will appear in the accountability view and may be subject to decisions
about how activities are designed and implemented.

- Main processes (operational) are processes within a process that deliver the output.

- Supporting processes are processes that are necessary to ensure the main process is given
everything it needs to meet the purpose for which it is designed, deployed and operated.

Mark von Rosing (2015)

The Complete Business Process Handbook
ed. Morgan Kaufmann

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Exercise Overview
The scope of this exercise is to complete a full business cycle within the context of the Manufacturing game,
using SAP.

• The cycle begins with planning, where you will forecast how much of one finished product you expect to sell in
the period. Later from this forecast, you will generate two plans:
– A plan to produce the forecasted amount of products
– A plan to purchase the raw materials needed for the production plan

• After executing the planning process, you will complete the procurement process, where you will order,
receive and pay for the raw materials.

• Once the raw materials have been received and paid for, you will complete the production process, by turning
these raw materials into finished goods.

• Finally, you will complete the sales process, where you enter an order from a customer to sell some of those
goods, ship the sold goods, send an invoice to the customer, and ultimately receive payment from the customer.

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Business Process Modelling Notation (BPMN)

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BPMN: Job Roles
• Lanes are used for different job roles
• One lane for each job role
• The role name is placed on the side or at the top of each lane
• Start, end, tasks, decisions etc. are all placed within the lanes
to show who is responsible for that task, decision, etc.
• Process flow arrows that cross lane boundaries represent the
handoff of responsibility from one role to another
• The visual similarity to swimming pool lanes is where the term
“swim-lane flow chart” comes from
• Also called a cross-functional flow chart

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Manufacturing Game - Business Process Model
Manufacturing Game Integrated Business Process
Planning Procurement Inventory Management Accounting Production Sales

• This is a high level process model for the activities of

the Manufacturing Game, as performed in SAP.
MD61
Create Planned VA01
Ind. Req. Create Sales Order

ME59N
MD01 MIGO CO41
Create
MRP Run Post Goods Movement Convert Planned Orders
Purchase Orders

• Note that each lane corresponds to an operational

process. For example, the planning process.
MIRO CO15
Enter Incoming Invoice Confirm Production

• Note that in this exercise there are no management or

supporting processes.
VL01N
Create
F-53
Outbound Delivery
Post Outgoing
Payments

VF01 • Document creation and flow are not presented here,

but will be presented in more detail as you perform
Create
Billing Documents

each process.
F-28
Post Incoming
Payments

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Login Information
User : EX###_1 to EX###_5
Where ### = Company Code

Password: ERPSIM

Client will be provided by the

instructor

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Transaction ZORG: Organizational Structure

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Exercise Assumptions

For simplicity, assume the following:

• You will sell just one product, 1kg Original Muesli (material code ###-F15)
• You will produce only 24 000 units of this product
• You will sell 1 000 units of this product to customer 80105 from distribution
channel 10
TAKE NOTE: REFER TO YOUR NOTES:
This icon means you have to take note of some This icon means you have to refer back to the
information since you will be needing it for a future information previously noted.
transaction.

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Goal of the Set the requirements for the next
period, by:
Planning • Making a sales forecast of the finished products

Process • Deriving a production plan and a purchasing plan (i.e., purchase

requisitions) to meet that sales forecast

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Planning Process Overview

MD61
MD01
Create Planned
MRP Run
Independent Requirements

Independent Purchase
Requirement Requisition

Planned
Order

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 Manufacturing
Planning Process in SAP Integrated Business Proces
FORECAST SALES CALCULATE REQUIREMENTS ORDER MATERIALS RECEIVE

Create Planned Indep. Req. (MD61) MRP Run (MD01) Create Purchase Orders (ME59N) Post Goods M

1
Select Product group and enter Enter Purcha
1 your company code* followed
by a dash and product group F: 1
Press Enter or click
1
<company code> - F
Press Enter a
2 the Close De

2
icon if open

!
Ignore orange warnings
2 Press two more times on Enter Purchase orders are created
3 Check all th
OK column

3 Enter your forecast quantities

in the 2nd date column
4 Enter 88 in S
5
3 !
In the pop-up window, click If no open requisitions:
No suitable requisitions found
4 ! The goods m
completed

* To find your company code, refer to transaction ZORG (Org. Structure)

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RELEASE PRODUCTION CONFIRM PRODUCTION RECEIVE SALES ORDER
15 SHIP
Convert Planned Orders (CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outboun
Planning Process: Create Forecast

MD61
MD01
Create Planned
MRP Run
Independent Requirements

By setting the forecast amount,

you are setting a target inventory
Independent Purchase against which future calculations (in
MRP) will be performed.
Requirement Requisition

Planned
Order

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 Adapted for Fiori and for SAP G
with Fiori Visual Theme Activat

Create Forecast in SAP

Manufacturing © ERPsim Lab, HEC Montr
Last Update: June 21, 20

Integrated Business Processes Exercise User: EX###_1 to EX###

Initial password: ERPSI

FORECAST SALES CALCULATE REQUIREMENTS ORDER MATERIALS RECEIVE MATERIALS

Create forecast for 24 000 units
POST INVOICE POST PAYMENT

of ###-F15 (1kg Original Muesli)

Create Planned Indep. Req. (MD61) MRP Run (MD01) Create Purchase Orders (ME59N) Post Goods Movement (MIGO) Enter Incoming Invoice (MIRO) Post Outgoing Payments (F-53)

Select Product group and enter

1 Enter Purchase Order number 1 Select today’s date in
1 Select today’s date

1 your company code* followed

by a dash and product group F:
<company code> - F
1
Press Enter or click
1 Under Bank Data, in
Press Enter and click on 2 Enter the PO Doc number in
2 Account, enter
2 the Close Detail Data
Purchase Order

2
Ignore orange warnings
2 Press two more times on Enter
icon if open
! 3 Press Enter 3 Under Bank Data, in Amount,
Purchase orders are created
3 Check all the boxes of the
OK column In Amount, enter the same
enter the amount to pay

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
3 Enter your forecast quantities
in the 2nd date column
4 Account, enter the vendor #

5 5 Note the amount and press

5 Press Enter
3 !
In the pop-up window, click If no open requisitions: Enter
No suitable requisitions found
4 ! The goods movement is
completed 6 If balance is zero, click on 6
* To find your company code, refer to
RELEASE PRODUCTION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT
transaction ZORG (Organizational Structure)
Convert Planned Orders (CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

1 1
Enter your Production Order Order Type : OR In Shipping Point enter Select today’s date
1 1 1 17
number Distribution Channel: DC # your <company code>*
Lab 1 Division : 00
2
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2
enterprise systems and
business analytics
If no planned order: Planned 2 Account, enter
 3 enter the amount to pay
Create Forecast:
he
In Amount, enter the same
4 amount as the one in Under Open Item Selection, in
4 Account, enter V04

Impact
5 on Stock/Requirements (MD07)
Note the amount and press
Enter
5 Press Enter

6 If balance is zero, click on 6

NT MATERIAL OVERVIEW FINANCIAL 1kg Original Muesli (###-F15)
STATEMENT 1kg Original Muesli (###-F15)
(F-28) Stock and Requirements List (MD07) Financial Statements (F.01)

Leave the Collective Access

1 option on and verify your
<company code>* in Plant
1 In Company Code, enter your
<company code>*

2 GUI step Oats (###-R06) Oats (###-R06)

Select ALV Tree Control

3 Select a list of the desired

products
2 FIORI step
In Statement Version, enter
on, SIM1

4
GUI step
!
Stock levels, requirements,
and other documents are 3 FIORI step
displayed

*Sales
To find your companyReports
code, refer to 1/1
transaction ZORG (Organizational Structure)

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Planning Process: MRP Run

MD61 MRP calculation in the Manufacturing

Game uses the planned independent
MD01
Create Planned
MRP Run
Independent Requirements
requirements (from the previous step)
as the target and compares it against
available inventory counts, in-process
purchase orders and production orders
to meet the gap in requirements.
Independent Purchase
Requirement Requisition

The MRP run generates purchase

Planned requisitions and planned orders, which
Order
will be converted later.

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 Adapted for Fiori and for SAP GUI

MRP Run in SAP

with Fiori Visual Theme Activated

Manufacturing © ERPsim Lab, HEC Montréal

Last Update: June 21, 2021

Integrated Business Processes Exercise User: EX###_1 to EX###_5

Initial password: ERPSIM
SELECTION SCREEN RESULTS SCREEN
S CALCULATE REQUIREMENTS ORDER MATERIALS RECEIVE MATERIALS POST INVOICE POST PAYMENT

. (MD61) MRP Run (MD01) Create Purchase Orders (ME59N) Post Goods Movement (MIGO) Enter Incoming Invoice (MIRO) Post Outgoing Payments (F-53)

nd enter
1 Enter Purchase Order number 1 Select today’s date in
1 Select today’s date
llowed
group F: 1
Press Enter or click
1 Under Bank Data, in
Press Enter and click on 2 Enter the PO Doc number in
2 Account, enter
2 the Close Detail Data
icon if open
Purchase Order

Ignore orange warnings

2 Press two more times on Enter
! 3 Press Enter 3 Under Bank Data, in Amount,
Purchase orders are created
3 Check all the boxes of the
OK column In Amount, enter the same
enter the amount to pay

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
antities
n
4 Account, enter the vendor #

5 5 Note the amount and press

5 Press Enter
3 !
In the pop-up window, click If no open requisitions: Enter
No suitable requisitions found
! The goods movement is
completed 6 If balance is zero, click on 6

TION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT

(CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

1 1
Enter your Production Order Order Type : OR In Shipping Point enter Select today’s date
number 1 Distribution Channel: DC # your <company code>*
1
1 Division : 00

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2
Under Bank Data, in
Account, enter 20
ted
Press Enter
business analytics
Sold-to-party: Customer # 3
MRP Run:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Goal of the Execute the purchasing plan to
obtain the required raw materials for
Procurement production, by:
Process • Converting purchase requisitions to purchase orders (i.e.,
ordering raw materials)

• Receiving raw materials into the warehouse once delivered by

suppliers

• Processing suppliers’ invoice and payment

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Procurement Process Overview

Procurement
Purchase Purchase
Requisition Order

Manufacturing Game Integrated Business Processes - Procurement

ME59N
Create
Purchase Orders

MIGO
Inventory Management Post Goods Movement

Debit: Raw materials

Credit: Goods Receipt / Invoice Receipt
Goods
Receipt

Accounting
Document

F-53
MIRO
Post Outgoing
Enter Incoming Invoice
Payments
Accounting

Accounting
Document Payment
Debit: Accounts Payable
Invoice Credit: Cash

Debit: Goods Receipt / Invoice Receipt Accounting

Credit: Accounts Payable Document

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 with Fiori Visual Theme Activated

Manufacturing
Procurement Process in SAP
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Last Update: June 21, 2021

ntegrated Business Processes Exercise User: EX###_1 to EX###_5

Initial password: ERPSIM

E REQUIREMENTS ORDER MATERIALS RECEIVE MATERIALS POST INVOICE POST PAYMENT

Run (MD01) Create Purchase Orders (ME59N) Post Goods Movement (MIGO) Enter Incoming Invoice (MIRO) Post Outgoing Payments (F-53)

1 Enter Purchase Order number 1 Select today’s date in

1 Select today’s date
ter or click
1 Under Bank Data, in
Press Enter and click on 2 Enter the PO Doc number in
2 Account, enter
2 the Close Detail Data
icon if open
Purchase Order

ange warnings
! 3 Press Enter 3 Under Bank Data, in Amount,
more times on Enter
Purchase orders are created
3 Check all the boxes of the
OK column In Amount, enter the same
enter the amount to pay

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #

5 5 Note the amount and press

5 Press Enter
!
p-up window, click If no open requisitions: Enter
No suitable requisitions found
! The goods movement is
completed 6 If balance is zero, click on 6

M PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT

d Confirmation (CO15) Lab Create Sales OrderMontréal

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Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28) 24
ur Production Order Order Type : OR In Shipping Point enter Select today’s date
Create Purchase Orders
Procurement

Purchase Purchase
Requisition Order
Manufacturing Game Integrated Business Processes - Procurement

The MRP run (recall from planning process)

ME59N
Create
Purchase Orders

generates purchase requisitions (internal

MIGO
documents).
Inventory Management

Post Goods Movement

In the procurement process, created

purchase requisitions need to be converted
Debit: Raw materials
Credit: Goods Receipt / Invoice Receipt
Goods
Receipt

Accounting
to purchase orders (formal contracts with
vendors).
Document

F-53

Once committed to a purchase, the step

MIRO
Post Outgoing
Enter Incoming Invoice
Payments

cannot be reverted.
Accounting

Accounting
Document Payment
Debit: Accounts Payable
Invoice Credit: Cash

Debit: Goods Receipt / Invoice Receipt Accounting

Credit: Accounts Payable Document

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 Adapted for Fiori and for SAP GUI
with Fiori Visual Theme Activated

Create
nufacturing Purchase Orders © ERPsim Lab, HEC Montréal
Last Update: June 21, 2021

grated Business Processes Exercise User: EX###_1 to EX###_5

Initial password: ERPSIM

MENTS ORDER MATERIALS RECEIVE MATERIALS POST INVOICE POST PAYMENT TAKE NOTE:
Create Purchase Orders (ME59N) Post Goods Movement (MIGO) Enter Incoming Invoice (MIRO) Post Outgoing Payments (F-53)

1 Select today’s date in

1 Select today’s date Write down the
1 1 Enter Purchase Order number
Purchase Orders
Under Bank Data, in
numbers assigned
Press Enter and click on 2 Enter the PO Doc number in
2 Account, enter
2 the Close Detail Data
icon if open
Purchase Order
by the system.
3 Press Enter
! Purchase orders are created
3 Check all the boxes of the
OK column
3 Under Bank Data, in Amount,
enter the amount to pay
You will need the
n Enter In Amount, enter the same
4
Under Open Item Selection, in
PO numbers later
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #
to receive goods
5 5 Note the amount and press and post suppliers
click
! If no open requisitions:
No suitable requisitions found
Enter
5 Press Enter invoice.
! The goods movement is
completed 6 If balance is zero, click on 6

TION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT

n (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

1 1
rder Order Type : OR In Shipping Point enter Select today’s date
1 1
26
Distribution Channel: DC # your <company code>*
Division : 00

2
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Under Bank Data, in
2
enterprise systems and
business analytics Account, enter
Purchase Orders Creation:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Post Goods Movement
Procurement

Purchase Purchase
Requisition Order
Manufacturing Game Integrated Business Processes - Procurement

ME59N
Create
Purchase Orders

After placing the orders, the vendor

MIGO
Inventory Management

Post Goods Movement

sends the raw materials.

Goods
Debit: Raw materials
Credit: Goods Receipt / Invoice Receipt These raw materials need to be
accepted into the inventory using
Receipt

the MIGO transaction.

Accounting
Document

F-53
MIRO
Post Outgoing
Enter Incoming Invoice
Payments
Accounting

Accounting
Document Payment
Debit: Accounts Payable
Invoice Credit: Cash

Debit: Goods Receipt / Invoice Receipt Accounting

Credit: Accounts Payable Document

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 Adapted for Fiori and for SAP GUI

Post Goods Movement

with Fiori Visual Theme Activated

g © ERPsim Lab, HEC Montréal

Last Update: June 21, 2021

ess Processes Exercise User: EX###_1 to EX###_5

Initial password: ERPSIM

LS RECEIVE MATERIALS POST INVOICE POST PAYMENT REFER TO

E59N) Post Goods Movement (MIGO)
1 Enter Purchase Order number
Press Enter and click on
2 the Close Detail Data
icon if open
ated
3 Check all the boxes of the
OK column
Enter Incoming Invoice (MIRO)
1 1
Select today’s date in
2 Enter the PO Doc number in
Purchase Order
3 Press Enter
In Amount, enter the same
Post Outgoing Payments (F-53) YOUR NOTES:
1
In step 1, use the PO
ENTER PO NUMBER
Select today’s date
number you wrote down
Under Bank Data, in earlier. It should be the first
2 Account, enter
of the two - the one for
Foodbrokers Inc.
3 Under Bank Data, in Amount, 3 4
enter the amount to pay

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #

5 5 Note the amount and press

Enter
5 Press Enter
found
! The goods movement is
completed 6 If balance is zero, click on 6

RDER SHIP ORDER POST BILL RECEIVE PAYMENT

2
A01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)
5
1 In Shipping Point enter
1 Select today’s date
1
C# your <company code>*

2
29
Under Bank Data, in

Lab
2 Account, enter

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mer # 2
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Under Bank Data, in
Goods Movement Posting:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Goods Movement Posting:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Enter Incoming Invoice
Procurement

Purchase Purchase
Requisition Order
Manufacturing Game Integrated Business Processes - Procurement

ME59N
Create
Purchase Orders

After receiving the raw materials into the

MIGO
inventory, the vendor (FoodBroker Inc.
Inventory Management

Post Goods Movement

or V01) sends the invoice. This invoice

Goods
Debit: Raw materials
Credit: Goods Receipt / Invoice Receipt needs to be entered into the system using
transaction MIRO. The invoice amount
Receipt

remains in Accounts Payable until the

Accounting
Document

MIRO
F-53
Post Outgoing
vendor is paid.
Enter Incoming Invoice
Payments
Accounting

Accounting
Document Payment
Debit: Accounts Payable
Invoice Credit: Cash

Debit: Goods Receipt / Invoice Receipt Accounting

Credit: Accounts Payable Document

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 Enter Incoming Invoice
Adapted for Fiori and for SAP GUI
with Fiori Visual Theme Activated
© ERPsim Lab, HEC Montréal
Last Update: June 21, 2021

s Exercise User: EX###_1 to EX###_5

nhập hoáInitial
đơn password: ERPSIM

ALS POST INVOICE POST PAYMENT

REFER TO
(MIGO) Enter Incoming Invoice (MIRO) Post Outgoing Payments (F-53) YOUR NOTES:
5
number 1 Select today’s date in
1 Select today’s date
In step 2, use the PO
Under Bank Data, in 1 number you wrote down
n 2 Enter the PO Doc number in
Purchase Order 2 Account, enter
4
earlier. It should be the
first of the two - the one
3 Press Enter for Foodbrokers Inc.
the 3 Under Bank Data, in Amount,
enter the amount to pay
In Amount, enter the same
4
Under Open Item Selection, in
amount as the one in
4 Account, enter the vendor #

5 Note the amount and press

Enter
5 Press Enter 2
is
6 If balance is zero, click on 6 TAKE NOTE:

POST BILL RECEIVE PAYMENT

In step 5, take note of the
y (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28) invoice amount. You will
need it later to pay the
r
>*
1 1 Select today’s date
6 vendor.
Under Bank Data, in
2 Account, enter

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Under Bank Data, in 33
3 amount to pay
enterprise systems
business analytics Amount, enter the
Incoming Invoice:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Post Outgoing Payments
Procurement

Purchase Purchase
Requisition Order
Manufacturing Game Integrated Business Processes - Procurement

ME59N
Create
Purchase Orders

MIGO After entering the invoice into the

Inventory Management

system, the vendor (FoodBroker

Post Goods Movement

Debit: Raw materials Inc. or V01) needs to be paid using

transaction F-53.
Credit: Goods Receipt / Invoice Receipt
Goods
Receipt

Accounting This transaction will be the last step

of the procurement process.
Document

F-53
MIRO
Post Outgoing
Enter Incoming Invoice
Payments
Accounting

Accounting
Document Payment
Debit: Accounts Payable
Invoice Credit: Cash

Debit: Goods Receipt / Invoice Receipt Accounting

Credit: Accounts Payable Document

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 Post Outgoing Payments
Adapted for Fiori and for SAP GUI
with Fiori Visual Theme Activated
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Last Update: June 21, 2021

ser: EX###_1 to EX###_5

itial password: ERPSIM

E POST PAYMENT
REFER TO
(MIRO) Post Outgoing Payments (F-53)
YOUR NOTES:
1
1 Select today’s date
In step 3, enter the invoice
Under Bank Data, in amount you wrote down
2
ber in Account, enter
earlier.
2
3 Under Bank Data, in Amount,
enter the amount to pay 3
same Under Open Item Selection, in
4 Account, enter the vendor #

press
5 Press Enter 4
k on 6

RECEIVE PAYMENT

s (VF01) Post Incoming Payments (F-28)

1 Select today’s date

6
Under Bank Data, in
2 Account, enter

3
Under Bank Data, in
Lab
Amount, enter the Serious games to learn
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Under Open Item Selection,
Outgoing Payments:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Procurement Process
Repeat the last 3 steps of the
Procurement

procurement process, this

Purchase Purchase
Requisition Order
Manufacturing Game Integrated Business Processes - Procurement

ME59N
Create
time for the second supplier.
(V02-Continental Printing Co.)
Purchase Orders

• Post Goods Movement

MIGO
Inventory Management

Post Goods Movement

• Enter Incoming Invoice

Goods
Debit: Raw materials
Credit: Goods Receipt / Invoice Receipt
• Post Outgoing Payments
Receipt

REFER TO
Accounting
Document

MIRO
F-53
YOUR NOTES:
Post Outgoing
Enter Incoming Invoice
Payments

Use the PO number you wrote

Accounting

Accounting
Document Payment
down earlier. It should now be
the second of the two - the one
Debit: Accounts Payable
Invoice Credit: Cash

Debit: Goods Receipt / Invoice Receipt

Credit: Accounts Payable
Accounting
Document
for Continental Printing Co.

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Full Procurement Process:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Goal of the Execute the production plan created
by the planning process, by:
Production • Converting planned orders to production orders to schedule

Process the production run

• Confirming production orders which updates the inventory

level

© ERPsim Lab, HEC Montréal

Production Process Overview
CO41 CO15
Convert Planned Orders Confirm Production

Production
Raw Material
Order
Consumption

Debit: Consumption raw materials

Credit: Raw materials

Accounting
Document

Factory Output
Production

Debit: Finished goods

Credit: Total finished products produced

Accounting
Document

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 3 Enter your forecast quantities 4 Enter 88 in SLoc
Production Process in SAP
in the 2nd date column

5
3 !
In the pop-up window, click If no open requisitions:
No suitable requisitions found
4 ! The goods movement
completed

RELEASE PRODUCTION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER

Convert Planned Orders (CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outbound Deliver

1
Enter your Production Order Order Type : OR In Shipping Point ente
1 number 1 Distribution Channel: DC # your <company code
1 Division : 00

2 2
! If no planned order: Planned
3
2 Press Enter
order could not be selected Sold-to-party: Customer #
Ship-to-party: Customer #

2
Select all the orders or just
select the ones you want to 3 Cust. Ref. date: Today’s date
Cust. Reference: Your Name 4
convert 3 Select Material: Material Code
Order Quantity: Qty
5 Press Enter
3 4 4 Press Enter
6
5
! If conversion fails, a
will appear ! The production is confirmed
! The sales order is created ! The delivery order is c

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*To find your company code, refer to transaction ZORG (Organizational Structure) Planning
42Procuremen
Convert Planned Orders

CO41 CO15
Convert Planned Orders Confirm Production

The MRP run (recall from planning process)

Production
Raw Material
generates planned orders.
Order
Consumption

Debit: Consumption raw materials

Credit: Raw materials In the production process, created planned
Accounting
orders need to be converted to production
orders.
Document

For this exercise, once the planned order is

converted, the step cannot be reverted.
Factory Output
Production

Debit: Finished goods

Credit: Total finished products produced

Accounting
Document

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 Ignore orange warnings
2 Press two more times on Enter
! 3 Press Enter 3 Under Bank Data, in Amount,
Purchase orders are created
3 Check all the boxes of the
OK column
enter the amount to pay

Convert3Planned! Orders - Screen 1

In Amount, enter the same
4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
3 Enter your forecast quantities
in the 2nd date column
4 Account, enter the vendor #

5 In the pop-up window, click If no open requisitions: 5 Note the amount and press
Enter
5 Press Enter
No suitable requisitions found
4 ! The goods movement is
completed 6 If balance is zero, click on 6

RELEASE PRODUCTION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT

Convert Planned Orders (CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

1 1
Enter your Production Order Order Type : OR In Shipping Point enter Select today’s date
1 number 1 Distribution Channel: DC # your <company code>*
1
1 Division : 00

2 2 Under Bank Data, in

! If no planned order: Planned
order could not be selected
Select all the orders or just
2 select the ones you want to
convert
2 Account, enter
3
2
Sold-to-party: Customer #
Press Enter
Ship-to-party: Customer # 2 Under Bank Data, in
3 Cust. Ref. date: Today’s date
4 3 Amount, enter the
3 Select
Cust. Reference: Your Name
Material: Material Code
amount to pay

Under Open Item Selection,

Order Quantity: Qty
5 Press Enter 3 4 in Account, enter the
3 4 4 Press Enter customer number

6
5 5 Press Enter
! If conversion fails, a
! ! ! The invoice is created
will appear The production is confirmed
! The sales order is created The delivery order is created
6
*To find your company code, refer to transaction ZORG (Organizational Structure) Planning Procurement Production Sales 1/1
1

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 Ignore orange warnings
2 Press two more times on Enter
! 3 Press Enter 3 Under Bank Data, in Amount,
Purchase orders are created
3 Check all the boxes of the
OK column
enter the amount to pay

Convert3 Planned! Orders - Screen 2

In Amount, enter the same
4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
3 Enter your forecast quantities
in the 2nd date column
4 Account, enter the vendor #

5 In the pop-up window, click If no open requisitions: 5 Note the amount and press
Enter
5 Press Enter
No suitable requisitions found
4 ! The goods movement is
completed 6 If balance is zero, click on 6

RELEASE PRODUCTION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL
Create one production
RECEIVE PAYMENT

Convert Planned Orders (CO41)
Enter Prod Ord Confirmation (CO15)
Create Sales Order (VA01)
Create Outbound Delivery (VL01N)
run for Post
Create Billing Documents (VF01)
###-F15.
Incoming Payments (F-28)

1
Enter your Production Order
1
Order Type : OR
1 In Shipping Point enter
(1kg Original
1 Muesli)
Select today’s date
1
number Distribution Channel: DC # your <company code>*
1 2 Division : 00

2 2 Under Bank Data, in

! If no planned order: Planned
order could not be selected
Select all the orders or just
2 select the ones you want to
convert
2 Account, enter
3
2
Sold-to-party: Customer #
Press Enter
Ship-to-party: Customer # 2 Under Bank Data, in
3 Cust. Ref. date: Today’s date
4 3 Amount, enter the
3 Select
Cust. Reference: Your Name
Material: Material Code
amount to pay

Under Open Item Selection,

Order Quantity: Qty
5 Press Enter 3 4 in Account, enter the
3 4 4 Press Enter customer number

6
5 5TAKE NOTE:
!
Press Enter
! If conversion fails, a
! ! The sales order is created !
The invoice is created
will appear The production is confirmed The delivery order is created
6
At the end, write down the
*To find your company code, refer to transaction ZORG (Organizational Structure) Planning Procurement Production Production Order number1/1
Sales
generated by the system. You
3 will need it later.

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Planned Orders Conversion:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Confirm Production

CO41 CO15
Convert Planned Orders Confirm Production

The last step of the production process is to

Production
Raw Material
Order
Consumption

confirm the finished goods that have been

Debit: Consumption raw materials
Credit: Raw materials

Accounting
Document
produced and to bring them into inventory.

Factory Output
Production

Debit: Finished goods

Credit: Total finished products produced

Accounting
Document

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 2 Press two more times on Enter ! 3 3 enter the amount to pay
Purchase orders are created
3 Check all the boxes of the
OK column In Amount, enter the same

Confirm Production - Screen 1

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
n
ntities 4 Account, enter the vendor #

5 5 Note the amount and press

5 Press Enter
3 !
In the pop-up window, click If no open requisitions: Enter
No suitable requisitions found
! The goods movement is
completed 6 If balance is zero, click on 6

TION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT REFER TO
(CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28) YOUR NOTES:
1 1 Select today’s date In
step 1, use the Production
Enter your Production Order Order Type : OR In Shipping Point enter
number 1 Distribution Channel: DC # 1 your <company code>*
1
1 Division : 00 Order number you wrote down
2 2 earlier.
Under Bank Data, in
anned 2 Account, enter

ted
2
Sold-to-party: Customer # 3
Press Enter
Ship-to-party: Customer # 2 Under Bank Data, in
or just
3 Cust. Ref. date: Today’s date
Cust. Reference: Your Name 4 3 Amount, enter the
amount to pay
nt to
3 Select Material: Material Code
Under Open Item Selection,
Order Quantity: Qty
5 Press Enter 3 4 in Account, enter the

4 4 Press Enter customer number

6
5 5 Press Enter
! ! ! The invoice is created
The production is confirmed
! The sales order is created The delivery order is created
6
efer to transaction ZORG (Organizational Structure) Planning Procurement Production Sales 1/1

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 2 Press two more times on Enter ! 3 3 enter the amount to pay
Purchase orders are created
3 Check all the boxes of the
OK column In Amount, enter the same

Confirm Production - Screen 2

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
antities
n
4 Account, enter the vendor #

5 5 Note the amount and press

5 Press Enter
3 !
In the pop-up window, click If no open requisitions: Enter
No suitable requisitions found
! The goods movement is
completed 6 If balance is zero, click on 6

TION CONFIRM PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT
Complete the production
(CO41) Enter Prod Ord Confirmation (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01)
run for ###-F15.
Post Incoming Payments (F-28)
Enter your Production Order
1
Order Type : OR
1 In Shipping Point enter
1 Select today’s date
(1kg Original Muesli)
1
number Distribution Channel: DC # your <company code>*
1 Division : 00

2 2 Under Bank Data, in

anned 3 2 Account, enter

ted
2
Sold-to-party: Customer # 3
Press Enter
Ship-to-party: Customer # 2 Under Bank Data, in
or just
3 Cust. Ref. date: Today’s date
Cust. Reference: Your Name 4 3 Amount, enter the
amount to pay
nt to
3 Select Material: Material Code
Under Open Item Selection,
Order Quantity: Qty
5 Press Enter 3 4 in Account, enter the

4 4 Press Enter customer number

6
5 5 Press Enter
! ! ! The invoice is created
The production is confirmed
! The sales order is created The delivery order is created
6
refer to transaction ZORG (Organizational Structure) Planning Procurement Production Sales 1/1

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Production Confirmation:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Production Confirmation:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Goal of the Receive orders from customers and
fulfil them, by:
Sales Process • Creating sales order received from the customer

• Shipping the product(s) to the customer

• Billing the customer and receiving their payment

© ERPsim Lab, HEC Montréal

Sales Process Overview
Debit: Total finished products
VA01 sold
Create Credit: Finished Goods
Sales Order

Manufacturing Game Integrated Business Processes - Sales

Sales
Accounting
Document

VL01N
Sales Picking
Create
Order Goods Issue
Outbound Delivery

VF01
Create Debit: Accounts Receivable
Billing Documents Credit: Revenues

Accounting
Document
Accounting

F-28
Post Incoming
Payments
Invoice

Debit: Cash
Credit: Accounts Receivable

Accounting
Document

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 4 Enter 88 in SLoc 4 4

Sales! Process in SAP 5 5 Note the amount and press

p-up window, click If no open requisitions:
No suitable requisitions found
Enter
5 Press Enter
! The goods movement is
completed 6 If balance is zero, click on 6

M PRODUCTION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT

d Confirmation (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

1 1
ur Production Order Order Type : OR In Shipping Point enter Select today’s date
1 Distribution Channel: DC #
Division : 00
your <company code>*
1
2 2 Under Bank Data, in
2 Account, enter

Sold-to-party: Customer #
er
Ship-to-party: Customer #
3 Cust. Ref. date: Today’s date
Cust. Reference: Your Name
Material: Material Code
Order Quantity: Qty
4 Press Enter
3
2 Under Bank Data, in
4 3 Amount, enter the
amount to pay
Under Open Item Selection,
5 Press Enter 3 4 in Account, enter the
customer number

6
5 5 Press Enter
! ! The invoice is created
uction is confirmed
! The sales order is created The delivery order is created
6
* To find your company code, refer to transaction ZORG (Org. Structure)
anizational Structure) Planning Procurement Production Sales 1/1
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Create Sales Order

Debit: Total finished products

VA01 sold
Create Credit: Finished Goods
Sales Order
Manufacturing Game Integrated Business Processes - Sales

Sales

Accounting
Document

VL01N
Sales Picking

This step is similar to a situation in which

Create
Order Goods Issue
Outbound Delivery

a customer calls to place an order and

VF01
Create
this order needs to be entered into the
system.
Debit: Accounts Receivable
Billing Documents Credit: Revenues

Accounting

Sales orders need to be created using

Document
Accounting

transaction VA01.
F-28
Post Incoming
Payments
Invoice

Debit: Cash
Credit: Accounts Receivable

Accounting
Document

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 ! 3 3 enter the amount to pay
n Enter
Purchase orders are created
3 Check all the boxes of the
OK column

Create Sales Order - Screen 1

In Amount, enter the same
4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #

5 5 5 Note the amount and press

!
click If no open requisitions: Enter Press Enter
No suitable requisitions found
! The goods movement is
completed 6 If balance is zero, click on 6

TION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT

n (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)
One of the hypermarket
customers (80105 in DC 10)
1 1
rder Order Type : OR
calls to place an order.
In Shipping Point enter Select today’s date
1 Distribution Channel: DC #
Division : 00
your <company code>*
1 1

2 2 Under Bank Data, in

Sold-to-party: Customer #
Ship-to-party: Customer #
3 Cust. Ref. date: Today’s date
Cust. Reference: Your Name
Material: Material Code
Order Quantity: Qty
4 Press Enter
2 Account, enter
They order 1 000 units of 1kg
3 Original Muesli. Let’s enter
2 1
this order into the system.
Under Bank Data, in
4 3 Amount, enter the
amount to pay
Under Open Item Selection,
5 Press Enter 3 4 in Account, enter the
customer number

6
5 5 Press Enter
! ! The invoice is created
med
! The sales order is created The delivery order is created
6
ucture) Planning Procurement Production Sales 1/1

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 ! 3 3 enter the amount to pay
n Enter
Purchase orders are created
3 Check all the boxes of the
OK column

Create Sales Order - Screen 2

In Amount, enter the same
4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #

5 5 5 Note the amount and press

!
click If no open requisitions: Enter Press Enter
No suitable requisitions found
! The goods movement is
completed 6 If balance is zero, click on 6

TION RECEIVE SALES ORDER SHIP ORDER POST BILL RECEIVE PAYMENT TAKE NOTE:
n (CO15) Create Sales Order (VA01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

rder Order Type : OR
1 Distribution Channel: DC #
Division : 00
2 2
Sold-to-party: Customer #
Ship-to-party: Customer #
3 Cust. Ref. date: Today’s date
Cust. Reference: Your Name
Material: Material Code
Order Quantity: Qty
4 Press Enter
1 1
In Shipping Point enter Select today’s date
your <company code>*
1 Write down the Sales
3 Order number generated
Under Bank Data, in
by the system. You will
2 Account, enter
need it later.
3
2 Under Bank Data, in
4 3 Amount, enter the
amount to pay
Under Open Item Selection,
5 Press Enter 3 4 in Account, enter the
customer number

6
5 5 3
!
Press Enter
The invoice is created
rmed
! The sales order is created ! The delivery order is created
6
ucture) Planning Procurement Production Sales 1/1

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Sales Order Creation:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Create Outbound Delivery

Debit: Total finished products

VA01 sold
Create Credit: Finished Goods
Sales Order
Manufacturing Game Integrated Business Processes - Sales

Sales

Accounting
Document

VL01N
Sales Picking
Create
Order Goods Issue
Outbound Delivery

The second step of the sales process,

VF01
Create Debit: Accounts Receivable
after sales order creation, is to deliver
the products to the customer. To do
Billing Documents Credit: Revenues

Accounting so, transaction VL01N needs to be

performed.
Document
Accounting

F-28
Post Incoming
Payments
Invoice

Debit: Cash
Credit: Accounts Receivable

Accounting
Document

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 3 3 enter the amount to pay
ated
3 Check all the boxes of the
OK column In Amount, enter the same

Create Outbound Delivery - Screen 1

4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #

5 5 5
Note the amount and press
Enter Press Enter
found
! The goods movement is
completed 6 If balance is zero, click on 6

RDER SHIP ORDER POST BILL RECEIVE PAYMENT REFER TO

A01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28) YOUR NOTES:
1 In Shipping Point enter
1 Select today’s date
1 In step 2, enter the Sales
C# your <company code>*
1

2 Under Bank Data, in Order number you wrote

2 Account, enter
down previously.
mer # 3 2
mer # 2 Under Bank Data, in
date
Name 4 3 Amount, enter the
amount to pay
de
Under Open Item Selection,
5 Press Enter 3 4 in Account, enter the
customer number

6
! The invoice is created 5 Press Enter
d ! The delivery order is created
6
Planning * To find your company code, refer
Procurement to
Production Sales 1/1
transaction ZORG (Organizational Structure)
3

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 3 3 enter the amount to pay
ated
3 Check all the boxes of the
OK column

Create Outbound Delivery - Screen 2

In Amount, enter the same
4
Under Open Item Selection, in
4 Enter 88 in SLoc
amount as the one in
4 Account, enter the vendor #

5 5 5
Note the amount and press
Enter Press Enter
found
! The goods movement is
completed 6 If balance is zero, click on 6

RDER SHIP ORDER POST BILL RECEIVE PAYMENT TAKE NOTE:

6
A01) Create Outbound Delivery (VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

1 In Shipping Point enter

1 Select today’s date
Write down the delivery
1
C# your <company code>*
number generated by the
2 Under Bank Data, in
system. You will need it
2 Account, enter
later to create the billing
mer # 3
mer # 2 Under Bank Data, in 4
document.
date
ame 4 3 Amount, enter the
amount to pay
de
Under Open Item Selection,
5 Press Enter 3 4 in Account, enter the
customer number

6
! The invoice is created 5 Press Enter
d ! The delivery order is created
6
You may need to scroll
to the right to find the
SLoc entry point.
Planning Procurement Production Sales 1/1
* To find your company code, refer to
transaction ZORG (Organizational Structure)

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Outbound Delivery Creation:
Impact on Stock/Requirements (MD07)
1kg Original Muesli (###-F15) 1kg Original Muesli (###-F15)

Oats (###-R06) Oats (###-R06)

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Outbound Delivery Creation:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Create Billing Documents

Debit: Total finished products

VA01 sold
Create Credit: Finished Goods
Sales Order
Manufacturing Game Integrated Business Processes - Sales

Sales

Accounting
Document

VL01N
Sales Picking
Create
Order Goods Issue
Outbound Delivery

Now that the items have been

VF01
Create
shipped, we also need to bill the
customer. To do so, transaction VF01
Debit: Accounts Receivable
Billing Documents Credit: Revenues

Accounting or ‘Create Billing Document’ needs

to be performed.
Document
Accounting

F-28
Post Incoming
Payments
Invoice

Debit: Cash
Credit: Accounts Receivable

Accounting
Document

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the 3 3 enter the amount to pay
In Amount, enter the same

Create Billing Documents - Screen 1

4
Under Open Item Selection, in
amount as the one in
4 Account, enter the vendor #

5 Note the amount and press

5
Enter Press Enter
s
6 If balance is zero, click on 6

POST BILL RECEIVE PAYMENT REFER TO

(VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28) YOUR NOTES:
>*
1 1 Select today’s date
In step 1, enter the Outbound
Delivery number you wrote
Under Bank Data, in
down previously.
2 Account, enter
1

2 Under Bank Data, in

3 Amount, enter the
amount to pay

Under Open Item Selection,

3 4 in Account, enter the
customer number

! The invoice is created 5 Press Enter

eated
6
Production Sales 1/1
2

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the 3 3 enter the amount to pay
In Amount, enter the same

Create Billing Documents - Screen 2

4
Under Open Item Selection, in
amount as the one in
4 Account, enter the vendor #

5 Note the amount and press

5
Enter Press Enter
s
6 If balance is zero, click on 6

POST BILL RECEIVE PAYMENT TAKE NOTE:

(VL01N) Create Billing Documents (VF01) Post Incoming Payments (F-28)

>*
1 1 Select today’s date
Write down the net value
of the invoice.You will need
it later.
Under Bank Data, in
2 Account, enter

2 Under Bank Data, in

3 Amount, enter the
amount to pay

Under Open Item Selection,

3 4 in Account, enter the
customer number

! The invoice is created 5 Press Enter

eated
6
Production Sales 1/1
3

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Billing Documents:
Impact on Financial Statements (F.01)

BEFORE AFTER

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Post Incoming Payments

Debit: Total finished products

VA01 sold
Create Credit: Finished Goods
Sales Order
Manufacturing Game Integrated Business Processes - Sales

Sales

Accounting
Document

VL01N
Sales Picking
Create
Order Goods Issue

After billing the customer, their

Outbound Delivery

payment needs to be posted in

the system using transaction ‘Post
VF01
Create Debit: Accounts Receivable
Billing Documents Credit: Revenues

Incoming Payment’ (F-28). This will

conclude the sales process and the
Accounting
Document
Accounting

F-28
Post Incoming
full business cycle.
Payments
Invoice

Debit: Cash
Credit: Accounts Receivable

Accounting
Document

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 3 enter the amount to pay

Post Incoming Payments

ame Under Open Item Selection, in
4 Account, enter the vendor #

press
5 Press Enter

on 6

RECEIVE PAYMENT REFER TO

s (VF01) Post Incoming Payments (F-28) YOUR NOTES:
1
1 Select today’s date
In step 3, enter the amount
Under Bank Data, in of the invoice you wrote
2 Account, enter down previously.
2
Under Bank Data, in
3 Amount, enter the
amount to pay
3

Under Open Item Selection,

4 in Account, enter the
customer number
4

5 Press Enter
6
Sales 1/1

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enterprise Lab,and
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Incoming Payments:
Impact on Financial Statements (F.01)

BEFORE AFTER

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enterprise Lab,and
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Manufacturing Game:
Automated Business Process
Manufacturing Game Integrated Business Process
Planning Procurement Inventory Management Accounting Production Sales

• When playing the Manufacturing game,

MD61

x VA01

the simulator automatically does most of

x
Create Planned
Ind. Req. Create Sales Order

MD01
MRP Run
ME59N
Create
Purchase Orders
MIGO
Post Goods Movement
CO41
Convert Planned Orders the business transactions, playing the roles
of vendors, customers and different staff
members (warehouse, production and
x MIRO
Enter Incoming Invoice
CO15
Confirm Production

accounting).
x F-53
Post Outgoing
Payments
xVL01N
Create
Outbound Delivery

• This lets you focus on what is most

x VF01 important – making good business
decisions!
x
Create
Billing Documents

F-28
Post Incoming
Payments

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Integrated Business Processes
Manufacturing Game
Last Update: July 14, 2021

Lab Serious games to learn

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enterprise Lab,and
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business analytics