SAP Controlling configuration settings

Internal Order Accounting

SAP Controlling configuration settings
SAP Controlling configuration settings
SAP Controlling configuration settings
SAP Controlling configuration settings
SAP Controlling configuration settings
SAP Controlling configuration settings

Configuration for statistical internal orders

Step1: creation of order types

Path: SPRO- controlling – internal orders – order master data – define order types
T.code. KOT2_FUNCAREA

Click on “new entries”, order category = “01 – internal order (controlling)” click enter
Order type =
Description =
Planning profile =
Object class =
Select “release immediately” click on save

Click on “assign /change intervals” button in Number range interval line.

Keep the cursor on the internal order created above,
Click on “assign element group”
Double click on “motor pool A-ZZZZZ (external)
Click on save

Step2: creation of field status group making cost enter and internal order mandatory

Path: SPRO – financial accounting – financial accounting global settings – document –

line item – controls – maintain field status variants T.code 0BC4

Select “ (field status variant)”, double click “field status groups”,

Select “G004”, click on “copy as” button

Edit the name as “G002 – cost accounts (CC&IO mandatory)

Click on enter and save
Double click “G002” field status group, double “addl. account assignments”
Select “required entry” against “CO/PP order”
Select “optional entry” against quantity. Click on save.
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Step 3: creation of GL account T.code FS00

G/L account number =

Company code =
Go to menu, GL account, create
Account Group =
Short text =
Long text =

Go to “control data” tab

Account currency =
Select “only balances in local currency”
Select “line item display”
Sort key =

Go to “create/bank/interest” tab

Field status group =G002 click on save

Click on “edit cost element” button

Valid from =
To =
Cost element category =1(primary costs/cost reducing revenues)
Go to indicators
Unit of measurement =L click on save

Step4: creation of internal order master records

Path: accounting - controlling – internal orders – master data – special functions – order –
create T.code – KO01

Order type = click on “enter”

Order =
Short text =
Business area =

Go to “control data” tab, select “statistical order” click on save

Creation of another internal order - T.code KO01

Order type =

Order =
SAP Controlling configuration settings

Short text =
Business area =

Go to “control data “tab select “statistical order” click on save

Step5: posting of transactions in FI - T.code F-02

Document date= type= company code=

Posting date = period= currency =

Posting key =
Account = click on enter

Amount =
Business area =
Cost center = order =
Text =

Posting key =
Account = click on enter

Amount =
Business area =
Text =

Go to menu, document, simulate and save

Step6: to see internal order wise report

Path: Accounting – controlling – internal orders – information system – reports for

internal orders – line items – orders: actual line items

Order = click on execute

Step7: repost line items (reposting one document)

Path: accounting - controlling – internal orders – actual postings – repost line items –
enter – T.code KB61

Document no =
Company code =
Fiscal year =

Amount =
Order vehicle = click on enter
SAP Controlling configuration settings

Amount =
Order vehicle = click on save

To see the report: go to T.code KOB1

Step 8: Repost costs (reposting multiple documents in a cost center)

Path: accounting – controlling – internal orders – actual postings – manual reposting of

costs – enter – T.code. KB11n

Screen variant =
Cost center (old) =
Order (old) =
Cost element =
Amount =
Cost center (new) =
Order (new) =
Quantity =
Unit of measurement = click on save

Step9: To see the report: T.code – KOB1

Order = to
Posting date = to

Ste10: Planning internal order wise

Path: accounting – controlling – internal orders – planning – cost and activity inputs –
change – T.code. KPF6

Version =
From period =
To period =
Fiscal year =
Order =
Cost element =
Select “form based”
Select “overview screen”
Enter planned values for every order click on save.
SAP Controlling configuration settings

To see the plan and actual variance report

Path: accounting – controlling – internal orders – info system - reports for internal orders
Plan /actual comparisons – orders: actual / plan variance T.code: s_alr_870129993

Controlling area =
From =
To =
Plan version =
Order value = click on execute

Keep the cursor on actual amount

Click on “call up report” and double click on “orders: actual line items”
SAP Controlling configuration settings
SAP Controlling configuration settings
SAP Controlling configuration settings
SAP Controlling configuration settings

Configuration for real internal orders

Step1: create secondary cost element T.code - KA06

Cost element =
Valid from = to 31.12.9999 click on “enter”

Name =
Description =

Cost element category = 21 (internal settlement cost element) click on “save”

Step2: creation of field status group making ‘internal order’ mandatory T.code – OBC4

Select the filed status variant “ ”

Double click on the ‘field status groups’ folder
Select the filed status group G004
Click on ‘copy as’ button
Field status group = name = cost accounts (co pp order mandatory)
Click on enter and save.
Double click on the field status group “ ”

Double click on ‘additional account assignments’

Select ‘cost center’ as optional entry
Select ‘co/pp order’ as required entry. Click on ‘save’

Step3: change the new field status group in salaries a/c and rent a/c T.code FS00

GL account number =
Company code =
Go to menu, GL account, and change
Go to “create/bank/interest tab”
Field status group =
Click on save.

GL account number =
Company code =
Go to menu, GL account, and change
Go to “create/bank/interest tab”
Field status group =
Click on save.
SAP Controlling configuration settings

Step4: Maintain Allocation structure

(Allocation structure is the tool to settle the costs incurred on the real internal order to the
other controlling objects. An allocation structure contains no. of assignments. In each
assignment we define under which secondary cost element, the cost elements of the
sending internal order are to be taken to the receiving controlling object. An allocation
structure can contain any no of assignments).

Path: SPRO – controlling – internal orders – actual postings – settlement – maintain

allocation structures T.code OKO6

Click on “new entries”

Allocation structure =
Text =
Click on “save”.
Select the line
Double click on “assignment folder”
Click on “new entries”
Assignment =
Text =
Click on” save”

Select the line again; double click on “source” folder

From cost element =
To cost element = click on “save”
Double click on “settlement cost elements” folder
Click on “new entries”
Receiver category =
Settlement cost element = click on “save”.

Building no 10 under construction A/C

To bricks cost (cost element 400000) 10, 00,000

To cement cost (cost element 400000) 4, 00,000

To tiles cost (cost element 500000) 12, 00,000

To cem cost (cost element 500001) 3, 00,000

To Gypsum cost (cost element 600000) 7, 00,000

To paint cost (cost element 600001) 3, 00,000

SAP Controlling configuration settings

When the construction is completed, the cost of this building no 10 under

construction is to be transferred to the building no 10. But the management wants to
see the cost under the following headings.

1. Walls cost
2. Flooring cost
3. Ceiling cost.

Then we have to maintain the following 3 cost elements.

1. Walls cost = 1300000
2. Flooring cost=1400000
3. Ceiling cost =1500000.

Then we have to maintain three assignments.

Assignment no: 1

Base cost elements = 400000 to 400099

Secondary cost element = 1300000

Assignment no: 2

Base cost elements = 500000 to 500099

Secondary cost element = 1400000

Assignment no: 3

Base cost elements = 600000 to 600099

Secondary cost element = 1500000
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Step5: Maintain settlement profiles. T.code OKO7

Path: same as above.

(In the settlement profile we define the parameters which control the settlement of the
cost identified with the internal order. In each settlement profile we define valid
receivers, basis of settlement, and allocation structure etc. The settlement profile is
assigned in the order type. Then this settlement profile is valid for all the internal orders
created under that type).

Settlement profile =
Description =

Select “to be settled in full” radio button

Under default values:

Allocation structure =
Default object type =

Under indicators:

Select “% settlement” check box

Select “equivalence numbers” check box
Select “amount settlement” check box

(At the time of settlement these three options will be displayed as the basis of settlement.
We can enter the values in any option)

Select “settlement required” against the “cost center” under the “valid receivers” tab

Maximum number of distribution rules = click on “save”

Ignore the warning message.

Step6: maintain number ranges for settlement documents.

Path: SPRO – controlling – internal orders – actual postings – settlement – maintain

number ranges for settlement documents T.code SNUM

Click on “maintain groups” button

Double click on “ ” (company code) under “not assigned” section
Select “standard accounting document” check box.
Click on “assign element group” Click on “save”.
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Step7: creation of order type. T.code. KOT2_FUNCAREA

Click on “new entries”

Order category =
Click on “enter”

Order type =
Description =
Settlement profile =
Planning profile =
Budget profile =
Object class =

Select “release immediately” check box. Click on “save”.

Ignore the message.

Click on “Assign/change intervals” button in the “number ranges interval” line

Double click on the order type “ ”
Select “marketing orders” check box
Go to Menu, Edit, and Assign element group.

Step8: define number ranges for the controlling activity “KOAO” actual settlement.
T.code – KANK

Controlling area =
Click on “maintain groups” button
Double click on “KOAO” actual settlement
Select the check box “number ranges for controlling area ”
Click on “assign element group” button click on save.
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Step 9: creation of internal order master record. T.code – KO01

Order type = click on “enter”

Order =
Description =
Company code =
Business area =

Click on “settlement rule” button

Category =
Settlement receiver =
% =

Category =
Settlement receiver =
% = click on “save”

Step10: post the transaction for “salaries a/c and rent a/c” in FI. T.code F-02
And identify them with the internal order create above

Step11: display the internal order report T. code- KOB1

Order =
Posting period =
Click on “execute”

Step12: execution of settlement.

Path: accounting – controlling – internal orders – period end closing – single function –
settlement – individual processing. T.code. KO88

Order no =
Settlement period =
Fiscal year =
Select “test run” click on “execute”
Observe the values, click on “back arrow”
Deselect “test run”
Click on “execute”

Step13: display cost center reports T.code KSB1

Cost center =
Posting date =
Click on “execute” observe the settled values in the cost centers under the secondary
cost element name.
SAP Controlling configuration settings

Configuration flow
SAP Controlling configuration settings

Budgeting and availability control

Using this function we can control the expenses incurred on the internal orders. We can set
up the budget for the total expenses to be incurred on an internal order. Then we can
configure the system that when the certain percentage of the budget reached, then we can
enable the system to take one of the following actions.
1. To issue the warning message
2. To issue the warning message along with the mail to the person responsible ( budget
manager)
3. To issue error message.
We can exempt the required cost element from the budgetary control.

configuration

Step1: maintain number ranges for Budgeting.

Path: SPRO – controlling – internal orders – budgeting and available control – maintain
number ranges for Budgeting. T.code - OK11

Click on “change intervals” button

Click on “insert intervals button”
No =
From no =
To no = click on “save”.

Step2: define tolerance limits for availability control.

Path: same as above

Click on “new entries”

Controlling area =
Budget profile =
Tr. troup =
Action =
Usage in % =

Click on “save”.

Step3: specify exempt cot elements from availability control.

Path: same as above.

Click on “new entries”
Controlling area =
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Cost element =
Click n “save”.

Step4: maintain budget manager.

Path: same as above.

Click on “new entries”

Controlling area =
Order type =
Object class =
Username =
Click on save.

Step5: budgeting

Path: accounting – controlling – internal order – budgeting – original budget – change

T.code – KO22

Order no =
Click on “original budget” button
Budget =
Go to menu, extras, availability control, activate.

Step6: Path: Accounting – Financial Accounting – General Ledger – Document entry –

General posting - T.Code F-02

Document date= type = company code=

Posting date = period = currency/rate =

Posting key = Account = click on enter

Amount =
Business area = order =
Text =

Posting key = Account = click on enter

Amount =
Business area =
Text =

Click on “Display Document overview” icon (on the application tool bar),
Make corrections if necessary and click on “save” button.
SAP Controlling configuration settings