EMPOWERMENT

TECHNOLOGY

MICROSOFT WORD 01

BY GROUP 1
 Identify the
different functions of
ms word
Use the ms word
02 properly
Objectives Learn how important
the microsoft word is

Apply what we've

learn about ms word
in daily lives
MICROSOFT WORD
- Is a word processor software
made by Microsoft. It is the most
commonly used word processor
software. It is used to create
professional quality documents,
letters, reports, resumes, etc. And
it also allows you to edit your new
or existing documents.
FEATURES OF MS
WORD

HOME
This has options like font
colour, font size, font style,
alignment, bullets, line
spacing, etc. All the basic
elements which one may
need to edit their document
is available under the Home
option.
INSERT
Tables, shapes, images, charts, graphs, header, footer, page
number, etc. can all be entered in the document. They are
included in the “Insert” category.
DESIGN
The template or the design in
which you want your
document to be created can
be selected under the Design
tab. Choosing an appropriate
tab will enhance the
appearance of your
document.
PAGE LAYOUT
Under the Page Layout tab
comes options like margins,
orientation, columns, lines,
indentation, spacing, etc.
REFERENCES
This tab is the most useful for
those who are creating a thesis
or writing books or lengthy
documents. Options like
citation, footnote, table of
contents, caption, bibliography,
etc. can be found under this
tab.
REVIEW
Spell check, grammar,
Thesaurus, word count,
language, translation, comments,
etc. can all be tracked under the
review tab. This acts as an
advantage for those who get
their documents reviewed on MS
Word.
MAILINGS
This tab contains all the mailing options that were in previous
versions of Word, in a much easier format.
VIEW
The view buttons are a feature that lets you change how the
presentation or document appears.
 TOOLS FOR
MICROSOFT WORD
EDITING

1. FORMAT TEXT
The Formatted text has commands to perform
formatting tasks which are found on the home tab
in the font group. When we want to format the
text then first we have to select the text which we
want to format, if want to format a single word
then double click on it, we can also select a line of
text, and then select an option to change the font,
font size and we can make the text bold or italic or
underline. In formatting text, head style, can make
words bold text or italic text, also can underline
the text, highlight the text, can make an
unordered list and ordered list, we can change
alignment as left or right or at the center.
2. INSERT HYPERLINK (LINK)
The hyperlink in a document has a different color than other texts and it is underlined. A hyperlink in
a document helps the reader to jump from one place in the document to a different file or website or
go to the new emails.
We can add or delete hyperlinks in the word document. If we want to add a link in the document,
first we have to select text or image which want to link, then right-click on the selected text or
image choose the ‘Hyperlink’ option, link or hyperlink is depend on the version, after that, we have
to select the type of destination which we want to link, it has some information that has to fill
correctly, choose an option ‘Existing file or Web page’, go to the ‘Address’ text box then enter URL,
then choose ‘Place in this document and select a location within the document, so now click on
‘Create new document’ go to the text box ‘Name of the document’ and enter the name, there is an
edit section in which we can choose whether we want to edit the document now or later.
Then choose ‘Email address’ and click on the text box of ‘Email address’ then we can enter the email
address to which the reader can send an email. There is also a ‘Type of subject’ option we can
subject type and then click on ‘Ok’. The text now shows up as a hyperlink in the document.
2. INSERT HYPERLINK (LINK)
3. EDIT AND REMOVE LINKS
For editing the link first select the link which we want to edit and then select the
Insert/edit link option, update the web address and then click on the ‘Create link’.
We can remove or delete the existing hyperlink, for deleting the hyperlink right-click
on it and click on the ‘Remove hyperlink’.
4. COPY AND PASTE FROM WORD
The copy and paste function from the word we can use to remove the hidden Microsoft
characters which may affect how our document will appear. To select and copy the word
content, click on the ‘Paste’ special function button, select or tick on the bullet ‘Paste from
Microsoft word’ then paste our word text in the text box and then click on ‘Complete paste’.
5. ADD A TABLE
A table is a combination of rows and columns
and the intersection of rows and columns is
called a cell. To create or insert a table in the
document click on the ‘Insert’ tab which is on
the ribbon then click on ‘Table’, the insert
table window will be opened, we have to
select the size of the table in columns and
rows, and then click on ‘Ok’. When the table
is created the ‘Tab’ key can be used to move
from one cell to the other, by pressing the tab
key new row is created, if we want to move
one cell back in the table then we can
‘Shift+Tab’ keys, the arrow keys allow we to
go up, down, left, right.
6. EDIT A TABLE
Microsoft word editing tools allow us to edit a table, if we want to edit a table then first we
have to select a cell in which we want to edit then click on the table icon it will give some
options out of them select ‘Edit table’ so that we can change the general setting of the
table. While editing if we want to add a new row then click on the insert below or insert
above, for adding the column click on the insert left or insert the right column button. We
can also delete columns or rows from the table.
7. HTML EDITOR
We can also edit our text by using Html
editor, this function is also provided by
Microsoft word editing tools. To get the
Html view and to edit text, click on the
‘File’ tab then click on ‘Open’, then we
can browse the web page file, double
click on the file name, our web file opens
as a plain text file which has Html code.
8. RESIZE THE EDIT WINDOW
We can also resize the edit window, it has resized button. By clicking on the resize button
we will get the full-screen view of the edit window, to return its normal view, click on the
same button.
INSERTING PICTURES
IN MS WORD
 Select insert>pictures>This
device for a picture PC
Select insert>pictures>stock
images for high quality images
or backgrounds
Select insert>pictures>online
pictures for a picture on the
web
Tip: For a picture from your one
Drive, go to the drop-down list at
the top left and switch from BING
to One Drive
Select the picture you want, and
then select insert.
Resize or move pictures
To resize a picture, select the
picture and drag a corner
handle
To wrap text around a picture,
select the picture, and then
select a wrapping option
CREATE AND OPEN
DOCUMENTS

1. Open Word. Or, if Word is already open, select File >

New
2. In the Search for online templates box, enter a search
word like letter, resume, or invoice. Or, select a category
under the search box like Business, Personal, or Education.
3. Click a template to see a preview.
4. Select create.
SOME GUIDES WHEN
YOU'RE DESIGNING
YOUR DOCUMENTS
USING MICROSOFT
WORD

USE SMART ART AND CREATE

ORGANIZATIONAL CHARTS
Smart Art is one of the favorite options in Microsoft Word. Smart
art is used to draw diagrams that are used to showcase the
content visually that will be easy to understand and manage.

This is the best method to understand and teach certain things to

students, teachers, parents, and companies. You will see such
organizational charts in the company’s office and government
head offices.
USE SMART ART AND CREATE
ORGANIZATIONAL CHARTS
INSERT THE IMAGE INTO THE SHAPE
So, insert an image into the shape. Take and draw a shape from
the Illustration menu, place it on a page a little higher in size, then
double-click on the shape. Go to the shape fill option and click on
the picture. As an example, you can see the following image.
CREATE A CHART AND SHOW THE PRODUCT
PRICE COMPARISON BETWEEN YEARS:
Chart option is very important in Microsoft word and excel. But the
use of the chart option and any other option in MS word depends
on the demand for a certain content type.
In visual format or in the chart it’s easier for people to understand,
what you mean. And also it gets more views or focuses than the
content.
WRITE 10 LINES OR 10 SENTENCES AND THEN CHANGE THE FONT,
STYLE, COLOR, AND SIZE OF EACH SENTENCE. MAKE EACH ONE
DIFFERENT FROM THAN PREVIOUS AND NEXT.
Fonts are the face of the text. And the following image is displaying
various fonts and styles. Just create similarly. During the practice, you
will learn which font will be better for the specific text. Just write 10
lines and differentiate each one.
15 USEFUL SHORTCUT
KEY TOOLS IN MS
WORD
1.
KEYS: CTRL + X
COMMAND: CUT
RESULT: CUTS SELECTED TEXT
2.
KEYS: CTRL + C
COMMAND: COPY
RESULT: COPY SELECTED TEXT
3.
KEYS: CTRL + V
COMMAND: PASTE
RESULT: PASTE COPIES CONTENT
4.
KEYS: CTRL + P
COMMAND: PRINT
RESULT: ENTER PRINT OPTIONS
5.
KEYS: CTRL + N
COMMAND: NEW
RESULT: OPEN NEW DOCUMENT
6.
KEYS: CTRL + O
COMMAND: OPEN
RESULT: OPEN EXISTING DOCUMENT
7.
KEYS: CTRL + W
COMMAND: CLOSE
RESULT: CLOSE DOCUMENT
8.
KEYS: CTRL + F
COMMAND: FIND
RESULT: FIND WORD OR PHRASE
9.
KEYS: CTRL + Z
COMMAND: UNDO
RESULT: GO ONE STEP BACKWARD
10.
KEYS: CTRL + Y
COMMAND: REDO
RESULT: GO ONE STEP FORWARD
11.
KEYS: CTRL + ALT + S
COMMAND: SPLIT
RESULT: SPLIT THE WINDOW
12.
KEYS: CTRL + ALT + V
COMMAND: LAYOUT
RESULT: ACCESS PRINT LAYOUT
13.
KEYS: CTRL + HOME
COMMAND: HOME
RESULT: GO TO BEGINNING OF THE DOCUMENT
14.
KEYS: CTRL + END
COMMAND: SPLIT
RESULT: GO TO THE END OF THE DOCUMENT
15.
KEYS: CTRL + S
COMMAND: SAVE
RESULT: SAVE/QUICK-SAVE DOCUMENT
"HOW DOES THE MS
WORD AFFECTS OUR
LIVES AS A
STUDENT?"
THANK YOU AND GOD
BLESS