WBS of birthday party project

WORK BREAKDOWN STRUCTURE(WBS)

BIRTHDAY PARTY PROJECT

Professor: Kamlesh B. Ghag

OMGT229-003
From: Paramjeet Singh 300912512
Harpreet Singh Toor 300906302
Amandeep Singh 300903030
Due Date: 10 December 2017

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WBS of birthday party project

Outline view

1. Birthday Party Project

1.1. Initiation

1.1.1. Evaluation & Recommendation

1.1.2. Develop Project Charter

1.1.3. Deliverable: Submit Project Charter

1.1.4. Review: Project Charter by Project Manager

1.1.5. Project Charter Approved

1.2. Planning

1.2.1. Determine Birthday Team

1.2.2. Birthday Team Kickoff Meeting

1.2.3. Develop Project Plan

1.2.4. Submit Project Plan

1.2.5. Develop Project Budget

1.2.6. Submit Project Budget

1.2.7. Forever 21: Birthday Plan Approval

1.2.8. Birthday Budget Approval

1.2.9. Invitation

1.3. Execution

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1.3.1. Decide on food catering menu

1.3.2. Hire equipment

1.3.3. Shopping list and shopping

1.3.4. Create Slideshow

1.3.5. Visit cake store and order selected cake

1.3.6. Keep all recipes where possible

1.4. Control

1.4.1. Birthday Team meeting

1.4.2. Decoration

1.4.3. Entertainment

1.4.4. Set up table/chair

1.4.5. Prepare equipment

1.4.6. Clean up

1.5. Closeout

1.5.1. Pickup birthday cake

1.5.2. Preheat and prepare food, beverage

1.5.3. Welcome guest.

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HIERACHICAL STRUCTURE

Level WBS Code Element Name

1 1 Birthday Party Project
2 1.1 Initiation
3 1.1.1 Evaluation & Recommendation
3 1.1.2 Develop Project Charter
3 1.1.3 Deliverable: Submit Project Charter
3 1.1.4 Review: Project Charter by Project Manager
3 1.1.5 Project Charter Approved
2 1.2 Planning
3 1.2.1 Determine Birthday Team
3 1.2.2 Birthday Team Kickoff Meeting
3 1.2.3 Develop Project Plan
3 1.2.4 Submit Project Plan
3 1.2.5 Develop Project Budget
3 1.2.6 Submit Project Budget
3 1.2.7 Forever 21: Birthday Plan Approval
3 1.2.8 Birthday Budget Approval
3 1.2.9 Invitation
2 1.3 Execution
3 1.3.1 Decide on food catering menu
3 1.3.2 Hire equipment
3 1.3.3 Shopping list and shopping
3 1.3.4 Create Slideshow
3 1.3.5 Visit cake store and order selected cake
3 1.3.6 Keep all recipes where possible
2 1.4 Control
3 1.4.1 Birthday Team meeting
3 1.4.2 Decoration
3 1.4.3 Entertainment
3 1.4.4 Set up table/chair
3 1.4.5 Prepare equipment
3 1.4.6 Clean up

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2 1.5
3 1.5.1
3 1.5.2
3 1.5.3
TABULAR VIEW
Closeout
Pickup birthday cake
Preheat and prepare food, beverage
Welcome guest.

Level 1 Level 2 Level 3

Birthday party 1.1 Initiation 1.1.1

Project Evaluation & Recommendation

1.1.2 Develop Project Charter

1.1.3 Deliverable: Submit Project Charter

1.1.4 Review: Project Charter by Project Manager

1.1.5 Project Charter Approved

1.2 Planning 1.2.1 Determine Birthday Team

1.2.2 Birthday Team Kickoff Meeting

1.2.3 Develop Project Plan

1.2.4 Submit Project Plan

1.2.5 Develop Project Budget

1.2.6 Submit Project Budget

1.2.7 Forever 21: Birthday Plan Approval

1.2.8 Birthday Budget Approval

1.2.9 Invitation

1.3 1.3.1 Decide on food catering menu

Execution 1.3.2 Hire equipment

1.3.3 Shopping list and shopping

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1.3.4 Create Slideshow

1.3.5 Visit cake store and order selected cake

1.3.6 Keep all recipes where possible

1.4 Control 1.4.1 Birthday Team meeting

1.4.2 Decoration

1.4.3 Entertainment

1.4.4 Set up table/ chair

1.4.5 Prepare equipment

1.4.6 Clean up
1.5 Closeout 1.5.1 Pickup birthday cake

1.5.2 Preheat and prepare food, beverage

1.5.3 Welcome guest

Birthday Party Project

Initiation Planning Excution 1.3

1.2 Control 1.4 Closeout 1.5
1.1

Decide on
Determine
food catering
Birthday Team menu
1.2.1 1.3.1 Birthday
Birthday Team Team
Evaluation & Hire
Recommendati
Kickoff Meeting
equipment meeting
1.2.2 Pickup
on 1.4.1
Develop Project 1.3.2 birthday
1.1.1
Develop Project
Plan Shopping list Decoration cake
1.2.3 and
Charter
Submit Project 1.4.2 1.5.1
1.1.2
shopping
Plan
1.3.3 Entertain Preheat
Deliverable: 1.2.4
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Submit age ment and
Develop Project Create
Charter Budget Slideshow 1.4.3 prepare
1.1.3 1.2.5 food,
1.3.4 Set up
Review: Project Submit Project beverage
 Project 1.2.6 store and 1.5.2
Manager order
1.4.4
Forever 21: Welcome
1.1.4 Birthday Plan
WBS of birthday party project selected Prepare guest
Approval cake
Project Charter equipment
Approved
1.2.7
1.3.5 1.5.3
WBS Dictionary Birthday Budget 1.4.5
1.1.5 Approval Keep all
1.2.8 recipes
Clean up
Invitation where 1.4.6
1.2.9 possible
WBS 1.1 Initiation:
1.3.6
Initiation is the most important part of the WBS that ensure all

stakeholders understand the plan outline of the birthday party project ,

review all requirement and meet the standard of stakeholders. All

initiation will be clearly present with WBS (Work Breakdown Structure)

and schedule.

WBS 1.1.1- Evaluation & Recommendation: Along with the process,

the evaluated team will take account for all progress throughout the

birthday party. As the result, they will make an appropriate evaluation

for the pre-project and give recommendations when it is required. The

team works collaboratively to meet the requirements of stakeholders

and design a suitable scope of work. This section will be completed by:

 Project manager: Harpreet Singh (Friend)

 Supervising for overall project: Paramjeet Singh (Friend)

 Director of facilities, staffs: Amandeep Singh (Friend)

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WBS of birthday party project

 Operations Manager (Financial needs): Ivy Nguyen Gulsav

(Mother)

WBS 1.1.2- Develop Project Charter: The project charter must be

created to inform all stakeholders a clearly project outline. Moreover,

the project charter can apparently perform the scope of work step by

step and it meets the standard of stakeholders. The project charter

includes variety of requirements:

 Reason to start this party project

 The minimum and maximum on budgets

 Institution and structure of project

 List of stakeholder includes team members,

 Responsibilities of each team members and their task

 Forever 21: Project submits time and deadlines

 Risk, problem and issue during the birthday project

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WBS 1.1.3- Deliverable: Submit Project Charter: The project manager

must create a variety of copy of Project Charter and give it to everyone

who has responsibilities in this project. Especially, the project charter

must be submitted to the project manager 10 days of duration before

the project will be excused. Moreover, all project charter must meet

the request from project manager and project team.

WBS 1.1.4- Review: Project Charter by Project Manager: Project

manager must to carefully review all the project charter outlines,

objectives and ensure that the project charter are informed clearly

when the project is being implemented, any changes in the project will

affect to successful of the project. .

WBS 1.1.5 – Project Charter Approved: The project charter will be

signed and approved by project manager.

WBS 1.2 Planning

Plan will include the team to develop a plan, and it is the future of the

overall, long-term, basic issues of thinking and consideration, so as to

design a set of plan.

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WBS of birthday party project

WBS 1.2.1 – Determine Birthday team: List how many members in this

project and create the project team kickoff meeting. A good project

meeting is derived from a careful planning and every have to available

on that time to meet up. Before the project meeting, everyone should

fill out a form to make the basic meeting agenda. That includes contact,

date, participants, project members’ significance, objectives and

deliverables.

WBS 1.2.2- Birthday team kickoff Meeting: Everyone have to present

in this meeting. Attendance in the meeting will consist of the Project

Manager, Supervising, Director, Operation manager. The first meeting

is a knowledgeable where team member can know their own tasks in

this project. The plan will become more established at the first meeting.

WBS 1.2.3- Develop Project Plan: The project plan is one of the key

elements of project success, and it also the hardest task of the project.

Project plan is a map lead us to successful of the project. This step

determine time, material required in each activities and the logical

relations between the activities are clearly defined. A project plan is a

team approach, which helps the team to decide on the objectives,

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scope, time, resources and deliverables. It is important to build on time

and resources, to better understand what activities are appropriate for

your needs and including in your plan.

WBS 1.2.4- Submit Project plan: The project manager will read over

and approve the final projects plan before the project starts.

WBS 1.2.5- Develop Project Budget: All team member need to know

how much money that they need to use for their own tasks activities

and how many materials they need to use on their task. Director will

write down what they need and read over.

WBS 1.2.6- Submit Project Budget: The operation manager will

approve the final project budget.

WBS 1.2.7 – Forever 21: Birthday Plan Approval: Project management

plan approval, confinement of project information and management

strategies.

WBS 1.2.8 – Birthday Budget Approval: The operation management of

the project need to review all the budget and then approve.

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WBS 1.2.9 – Invitation: After birthday plan and budget has approved,

we need invite people to know and come on the party. We have many

ways to invite selected people via email, create event on Facebook,

phone number and cards.

WBS 1.3 Execution

The implementation process is a crucial part to any work breakdown

structure. In these following steps, the project is starting and those who

are tasked to their position or project are now responsible for the

overall outcome of what they were assigned.

WBS 1.3.1 – Decide on food catering menu: The team should create a

menu that everyone can at least taste one of them. We will have

veteran food on the menu, meat should include: pork, beef, chicken

because friends come to party is different culture, religion so the menu

should include everything that everyone can taste.

WBS 1.3.2 Hire equipment: Research party equipment and contact

them inquire about also ask for a piece quote. Select equipment and

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contact them to book, confirm with their company. They will fax or give

us the bill for make sure those will come on time on that day.

WBS 1.3.3 Shopping list and shopping: List all everything for

entertainment, catering, decoration and go shopping.

WBS 1.3.4 Create Slideshow: Find the photo through the photo albums

and select photo to scanner. Buy or borrow a scanner for using on the

slideshow.

WBS 1.3.5 Visit cake store and order selected cake: Visit the local cake

store to try some flavors on the birthday cake and order selected cake.

We should have two cakes on the party. One of those is no egg.

WBS 1.3.6 Keep all recipes where possible: All recipes need to keep

until the end of the project.

WBS 1.4 Control

One of the final stages of a work breakdown structure is the ‘control’

aspect. In this stage it is important for the project manager to fully

understand what they are asking of contractors, sponsors and

agreements they have created.

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WBS 1.4.1 Birthday Team meeting: Everyone should free on this day to

prepare for party. Everyone have to present to help each other finish all

tasks.

WBS 1.4.2 Decoration: Using balloon, ribbon, gift, led light to decorate

inside and outside the house

WBS 1.4.3 Entertainment: We will have many activities on the party

day. It include game board, movies, games, karaoke.

WBS 1.4.4 set up table/ chair: Organize all table and chair to fit the

house, easy to moving during the party. At least, we should have space

to play game board and karaoke

WBS 1.4.5 Prepare equipment: Receive equipment from party

company. Check all equipment to make sure that we have enough

equipment to use on the party. Set up and organize equipment where

necessary

WBS 1.4.6 Clean up: Wash and vacuum the floor, wipe all the surface

area.

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WBS 1.5 Close out

At the end of any project, you must submit a report that is closed out,

which is giving a formal conclusion of a project, the objective of the

project is to evaluate the project, and to make sure that the project is

finished.

WBS 1.5.1 Pickup birthday cake: Check those birthday cake that we

have two cake on that day.

WBS 1.5.2 Preheat and prepare food, beverage: Put all food and

beverage on long table that everyone easy to see and take it as buffet

way. All knifes, folk, chopstick, spoon should place beside the long

table.

WBS 1.5.3 Welcome guest: Everyone must present to welcoming all

comer to party.

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WBS DICTIONARY TABULAR VIEW

Level WBS Element Name Definition

code
1 1 Birthday Party Project All work to celebrate Gulsav’s Birthday
2 1.1 Initiation The initiation to create a project
3 1.1.1 Evaluation & The evaluation team will give appropriated

Recommendation suggestions for the project and during the

process is completed.
3 1.1.2 Develop Project Charter The Project Charter will create a completed

outline to Project Manager

3 1.1.3 Deliverable: Submit The Project Charter should be submitted to

Project Charter Project Manager before deadline for

reviewing
3 1.1.4 Review: Project Charter by The project manager need to review the

Project Manager Project Charter

3 1.1.5 Project Charter Approved After the acceptance of Project Manager,

project had approved in the same time.

2 1.2 Planning The establishment of plan
3 1.2.1 Determine Birthday Team List team members who will have

responsibility to success of the project

3 1.2.2 Birthday Team Kickoff A conference of project team to discuss

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Meeting about the process of the project and tasks.

3 1.2.3 Develop Project Plan Build the project plan and discuss about the

process of organizing
3 1.2.4 Submit Project Plan Project team need to submit the project

before deadline
3 1.2.5 Develop Project Budget List how much money and materials that

they need to use on each tasks

3 1.2.6 Submit Project Budget Project team member need to submit

Develop Project Budget to Operation

Manager before deadline

3 1.2.7 Forever 21: Birthday Plan The project plan is approached and Project

Approval Manager has permission to protect a plan

3 1.2.8 Birthday Budget Approval The budget is approached and Operation

Manager has responsibilities to issue any

financial problem
3 1.2.9 Invitation Invite people who had selected by project

manager to come to party

2 1.3 Execution Work involved to execute the project step-

by-step
3 1.3.1 Decide on food catering Build a menu

menu
3 1.3.2 Hire equipment Hiring and contact to party equipment
3 1.3.3 Shopping list and shopping List all everything for entertainments,

catering, decoration and go shopping

3 1.3.4 Create Slideshow Find the photo through photo album
3 1.3.5 Visit cake store and order Order for birthday cakes.

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selected cake
3 1.3.6 Keep all recipes where All recipes is need to show at the end of the

possible project
2 1.4 Control The work involved for the control all

activities during the project

3 1.4.1 Birthday Team meeting Meeting for house preparation
3 1.4.2 Decoration Decorate inside and outside the house to

ready for celebrating

3 1.4.3 Entertainment Prepare all games to make more activities

on birthday day.
3 1.4.4 Set up table/chair Set up all table and chain in the house make

comfort to everyone who participate in

3 1.4.5 Prepare equipment Place all equipment where necessary
3 1.4.6 Clean up Cleaning at the end of the day
2 1.5 Closeout Submit all recipes to Operation Manager
3 1.5.1 Pickup birthday cake Checking all birthday cakes
3 1.5.2 Preheat and prepare food, Prepare for all foods and drinks.

beverage
3 1.5.3 Welcome guest Everyone present to welcoming all comer

to party

REFERENCES-

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 https://www.forbes.com/fdc/welcome_mjx.shtml

 http://www.studymode.com/essays/Wbs-

Dictionary-39431575.html

 http://www.bulleproof.com/Papers/Project

%20Management%20Plan.pdf

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