COMPUTER 8

L-3 QUERIES, FORMS AND REPORTS IN ACCESS

Fill in the blanks.
1. SQL is a type of query.
2. The foreign key defines a relationship between the tables.
3. Criteria row in the Query Design grid is used to set the condition.
4. The Layout View button is present in the View menu
5. Query database object presents data in the format required by the user.

Write T for True and F for False.

1. Columnar is the default layout for a Form. FALSE
2. Once a Form is created, it cannot be edited. FALSE
3. Query Design window is divided into two sections. TRUE
4. Access does not save Reports, Forms, and Queries. FALSE
5. Parameter is a type of query. TRUE

Tick the correct answers.

1. Which of the following is not a database object?
a. Form b. Report c. Essay
2. Which of the following is not used while setting a relationship between the tables?
a. Answer key b. Primary key c. Foreign key
3. What is the general meaning of query?
a. Quality b. Question c. Qualification
4. Query, Form, and Report Wizard options are available on which tab?
a. HOME tab b. FORMAT tab c. CREATE tab
5. Which view allows the users to change the appearance of a form?
a. Layout View b. Print Preview View c. Form View

Answer the following questions.

1. What is the utility of relationships feature of MS Access?
To combine the information from different tables together, we establish relationship between tables.

2. What is query in Access? Describe the use of options available in the Query Design grid.
It is used to retrieve data from different tables based on certain conditions. Options are: Field, Table, Sort, Show, Criteria, Or.

3. What do you understand by a Form? List the formatting that can be applied to a Form.
It is graphical representation of a table which allows user to add and update one record at a time in table. Different formatting
features can: • Adding a Logo • Adding the Title • Adding Date and Time

4. Explain the term report. State any two methods to create a report in Access.
It is an effective method to organize and summarize data in the printed format. Two methods are:
• Report Command • Report wizard

5. How are objects like query, report and form beneficial in creating and organising a database? Explain.
Database objects make it easier to extract specific information from a huge database which includes lots of records with
multiple tables in it.