Regional Food and Wine Festival

The client brief requires a suitable venue or site for the Regional Wine and Food Festival.
The festival is to be conducted over two days operating from 10:00am until 8:00pm.
The festival will showcase fresh produce, gourmet food products and wines from the
local region. Commencing mid-afternoon until close, the festival will be supported by
regional country music including bands and other performers.
This event is targeted at the general community, especially families. The theme is
‘Something for everyone’.
It is anticipated that over the two days the event will attract approximately 7,000 to
8,000 people, therefore adequate public facilities and First Aid services must be
available.

Stakeholders Venue or Site Requirements

- Accessible public transport

Accessible public transportation in case some of
Attendees
the attendees don't own a vehicle. You can
Guests provide the attendees with a mobile event app,
in which they are able to see the map, driving
Delegates directions, and the parking or shuttle
information of the venue.
- Accessible by car with available parking
- Accessible pedestrian access
Because 7,000 - 8,000 attendees are expected,
the location must be centrally located and
accessible by any car, as well as have safe
pedestrian lanes and parking accessibility.
- Easy access around the venue or site
- Sufficient space to position facilities and
amenities effectively
Easy access to the venue or site's services and
amenities
- Strong history of successful events through
patronage
When selecting a venue, it is important to
consider the popularity of the venue based on
word of mouth, as this indicates that more
people have visited and had a positive
experience.
 - Parking availability for staff, performers and
exhibitors
Event organiser
- Meets the all necessary regulatory and local
Host organisation council approval requirements
- Minimal impact on local residents or businesses
Clients - Enhance the profile of the region and its
suppliers
- Meets ingress/egress requirements for staff,
performers equipment
- Workable ingress/egress for staff contractors,
suppliers, exhibitors, performers, refuse removal
- Will only permit certified personnel to operate
equipment
- Availability of power (amount available and
outlets) and lights audio
- Lead time access sufficient to build and
dismantle the event
- Suitable power supply available — including
outlets, lighting and audio
- Venue/site has a strong reputation

- Enhance the profile of the region and its

suppliers
Sponsors
- Specified operating times (eg for noise) will not
Exhibitors impede the event
- Venue/site will accommodate 30 booths with
Entertainment suitable configuration, including sight lines and
seating
Staging company
- Parking availability for staff, performers and
Contractors exhibitors
- Sound Infrastructure to attract attendance
Suppliers - Promotional signage is able to be displayed
effectively in certain areas
- An accessible and secure site that allows
exhibitors to feature their products in
appropriate booths, and a site that will be
popular with attendees
- Site or venue has useable external signage for
additional promotion
 - Access to Emergency services
- Site or venue is has strict policies on alcohol use
Emergency Services
- Site or venue meets Food safety requirements
- Venue/site has strict environmental codes of
practice
- Venue/site has well-developed security and
evacuation plans
- Will only permit certified personnel to operate
equipment
- Venue/site is licensed and meets all regulatory
requirements for the tasting and sale of alcohol
- Meets ingress/egress requirements for staff,
performers equipment
Regulatory
- Meets the all necessary regulatory and local
authorities
council approval requirements
- Site or venue is has strict policies on alcohol use
- Site or venue meets Crowd Control
requirements eg size
- Site or venue meets Food safety requirements
- Venue/site enables wine suppliers to comply
with regulations
- Venue/site has strict environmental codes of
practice
- Venue/site has well-developed security and
evacuation plans
- Venue/site is licensed and meets all regulatory
requirements for the tasting and sale of alcohol
- Venue/site meets all appropriate regulatory and
legislative requirements and is Council approved

- Venue/site has strict environmental codes of

practice
Neighbours - Venue configuration, does not create any dead
zones
- Minimum disruption during bump-in and bump-
out, eg minimal traffic congestion, noise, rubbish
- Minimal impact on local residents or businesses