ICT 7

QUARTER 2, WEEK 3-4

Word for Microsoft 365 Word 2019 Word 2016
Objectives:
The learner demonstrates skills in creating, editing, and formatting a document using a word
processing software.

CREATE A DOCUMENT

To create a document, simply open Word, select a blank document or template, and start typing.
Word offers many professionally designed templates to help you create letters, resumes, reports, and
more.

A) Create a blank document

1. Open Word. Or, if Word is already open, select File > New.
2. Select Blank document.

B) Create a document using a template

1. Open Word. Or, if Word is already open, select File > New.

2. Double-click a template to open it.

 Tip: Pin templates you like, so you always see them when you start Word. Select the template and
then select the pin icon that appears next to the name of the template.

Search for a template

1. Open Word. Or, if Word is already open, select File > New.
2. In the Search for online templates box, enter a search word like letter, resume, or invoice.

Or, select a category under the search box like Business, Personal, or Education.

3. Click a template to see a preview. Click the arrows on the side of the preview to see more
templates.

4. Select Create.
For more templates, see Office templates & themes.

ADD AND EDIT TEXT

Follow these steps to add, replace, and format text in Word.

Add text

1. Place the cursor where you want to add the text.

2. Start typing.

Replace text

1. Select the text you want to replace.

▪ To select a single word, double-click it.
▪ To select a line, click to the left of it.
2. Start typing.
 Find and Replace Text

1. Go to Home > Replace or press Ctrl+H.

2. Enter the word or phrase you want to locate in the Find box.
3. Enter your new text in the Replace box.
4. Select Find Next until you come to the word you want to update.
5. Choose Replace. To update all instances at once, choose Replace All.

To specify only upper or lowercase in your search, select More > Match case.

For other options, see Find and replace text

 FORMAT A DOCUMENT

Format text

1. Select the text you want to format.

2. Select an option to change the font, font size, font color, or make the text bold, italics, or underline.

Copy formatting

1. Select the text with the formatting you want to copy.

2. Click Format painter, and then select the text you want to copy the formatting to.

Tip: Double-click Format painter if you want to copy the formatting in more than one place.

Create a bulleted or numbered list

Create a list

To start a numbered list, type 1, a period (.), a space, and some text. Then press Enter. Word will
automatically start a numbered list for you.

Type* and a space before your text, and Word will make a bulleted list.

To complete your list, press Enter until the bullets or numbering switch off.

Create a list from existing text

1. Select the text you want to change into a list.

2. Go to Home> Bullets or Home> Numbering.

Note: Find different bullet styles and numbering formats by clicking the down arrow next
to Bullets or Numbering.
 Change the line spacing in Word

1. Select Design > Paragraph Spacing.

2. Hover the cursor over each option to see a preview, and then select the option you want.

For single spacing, select No Paragraph Space.

Change line spacing for part of your document

1. Select the paragraphs you want to change.

2. Select Home > Line and Paragraph Spacing, and choose the spacing you want.
 Align text left or right, center text, or justify text on a page

Alignment determines the appearance and orientation of the edges of the paragraph: left-aligned text,
right-aligned text, centered text, or justified text, which is aligned evenly along the left and right
margins. For example, in a paragraph that is left-aligned (the most common alignment), the left edge
of the paragraph is flush with the left margin.

Vertical alignment determines the position of the text within a section of a document relative to the top
and bottom margins, and is often used to create a cover page.

Align the text left or right

1. Select the text that you want to align.

2. On the Home tab, in the Paragraph group, click Align Left or Align Right .

Center the text horizontally between the side margins

1. Select the text that you want to center.

2. On the Home tab, in the Paragraph group, click Center .

Center the text vertically between the top and bottom margins

1. Select the text that you want to center.

2. On the Layout or Page Layout tab, click the Dialog Box Launcher in the Page Setup group, and
then click the Layout tab.

3. In the Vertical alignment box, click Center.

4. In the Apply to box, click Selected text, and then click OK.

Justify text

When you justify text in Word, you give your text straight edges on both sides of the paragraph.
Justifying extends each line of your text to the left and right margins. Justifying text might make the
last line of text in a paragraph considerably shorter than the other lines.

1. Select the text you want to justify.

2. On the Home tab, in the Paragraph group, click Justify .

Tips:

▪ In the Paragraph group, click the Dialog Box Launcher , and select the Alignment drop-down
menu to set your justified text.
▪ You can also use the keyboard shortcut, Ctrl + J to justify your text.

Apply styles

Styles give your document a consistent, professional look.

1. Select the text you want to format.

Tip: If you place your cursor in a paragraph, the style is applied to the whole paragraph. If you select
specific text, only the selected text is formatted.

2. On the Home tab, point to a style to preview it.

 Tip: If you don't see a style you want, click the More button to expand the gallery.

3. Select a style.

Apply themes

Apply a theme to quickly format an entire document and give it a modern, professional look.

1. Select Design > Themes.

2. Point to a theme to preview how it will look in your document.

3. Select a theme.

Change the theme colors

1. Select Design > Colors.
2. Point to a color to preview how it will look in your document.
3. Select a color scheme.

Change the theme fonts

1. Select Design > Fonts.
2. Point to a font to preview how it will look in your document.
3. Select a font.

Save a document

Save your document to OneDrive so you can get to it from anywhere – at work, at home, or on the go.

1. Go to File > Save As.

2. Select OneDrive so you can get to your document from anywhere.

Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also
save to another location in the list like This PC.

3. Enter a name, and select Save.

Note: When your document is stored in OneDrive, Word will save your changes automatically.

Steps to Save Documents in your Computer

1. From the File menu, select Save As>Browse…
2. The Save As dialog box will display.
3. Choose a location on your computer to save your file. You may want to create a folder to store
all your class assignments.
4. Next to File Type is a drop down menu; Microsoft Word (*.docx).
5. Click Save.
Microsoft Word shortcut keys
Below is a listing of the more commonly used shortcut keys in Microsoft Word. Please be aware that
some of these shortcuts may not work in all versions of Microsoft
Shortcut Description

Ctrl+0 Toggles 6pts of spacing above the paragraph.

Ctrl+A Select all contents of the page.
Ctrl+B Bold highlighted selection.
Ctrl+C Copy selected text.
Ctrl+D Open the font preferences window.
Ctrl+E Aligns the line or selected text to the center of the screen.
Ctrl+F Open find box.
Ctrl+I Italic highlighted selection.
Ctrl+J Aligns the selected text or line to justify the screen.
Ctrl+K Insert a hyperlink.
Ctrl+L Aligns the line or selected text to the left of the screen.
Ctrl+M Indent the paragraph.
Ctrl+N Opens new, blank document window.
Ctrl+O Opens the dialog box or page for selecting a file to open.
Ctrl+P Open the print window.
Ctrl+R Aligns the line or selected text to the right of the screen.
Ctrl+S Save the open document. Like Shift+F12.
Alt+F, A Save the document under a different file name.
Alt+X Show the Unicode code of a highlighted character.
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste.
Ctrl+W Close the currently open document.
Ctrl+X Cut selected text.
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo last action.
Ctrl+Shift+L Quickly create a bullet point.
Ctrl+Shift+F Change the font.
Ctrl+Shift+> Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+] Increase selected font +1pts.
Ctrl+Shift+< Decrease selected font -1pts if 12pt or lower; if above 12, decreases font
by +2pt.
Ctrl+[ Decrease selected font -1pts.
Ctrl+/+C Insert a cent sign (¢).
Ctrl+'+<char> Insert a character with an accent (acute) mark, where <char> is the
character you want. For example, if you wanted an accented é you would
use Ctrl+'+e as your shortcut key. To reverse the accent mark, use the
opposite accent mark, often found on the tilde key.
Ctrl+Shift+* View or hide non printing characters.
Ctrl+Left arrow Moves one word to the left.
Ctrl+Right arrow Moves one word to the right.
Ctrl+Up arrow Moves to the beginning of the line or paragraph.
Ctrl+Down arrow Moves to the end of the paragraph.
Ctrl+Del Deletes word to right of cursor.
Ctrl+Backspace Deletes word to left of cursor.
Ctrl+End Moves the cursor to the end of the document.
Ctrl+Home Moves the cursor to the beginning of the document.
Ctrl+Spacebar Reset highlighted text to the default font.
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 1.5-line spacing.
Ctrl+Alt+1 Changes text to heading 1.
Ctrl+Alt+2 Changes text to heading 2.
Ctrl+Alt+3 Changes text to heading 3.
Ctrl+Alt+F2 Open new document.
Ctrl+F1 Open the Task Pane.
Ctrl+F2 Display the print preview.
Ctrl+Shift+> Increases the selected text size by one font size.
Ctrl+Shift+< Decreases the selected text size by one font size.
Ctrl+Shift+F6 Switches to another open Microsoft Word document.
Ctrl+Shift+F12 Prints the document.
F1 Open help.
F4 Repeat the last action performed (Word 2000+).
F5 Open the Find, Replace, and Go To window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save As.
Shift+F3 Change the text in Microsoft Word from uppercase to lowercase or a
capital letter at the beginning of every word.
Shift+F7 Runs a Thesaurus check on the selected word.
Shift+F12 Save the open document. Like Ctrl+S.
Shift+Enter Create a soft break instead of a new paragraph.
Shift+Insert Paste.
Shift+Alt+D Insert the current date.
Shift+Alt+T Insert the current time.
6. You can also utilize the mouse to perform some common actions. The following section contains
examples of mouse shortcuts.

Mouse shortcuts Description

Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.
Double-click If double-clicking a word, selects the complete word.
Double-click Double-clicking on the left, center, or right of a blank line makes the
alignment of the text left, center, or right aligned.
Double-click Double-clicking anywhere after text on a line sets a tab stop.
Triple-click Selects the line or paragraph of the text where the mouse is triple-clicked.
Ctrl+Mouse wheel Zooms in and out of document.
Activity- Put it Into Docs!
Instructions: Perform the following tasks.
1. Start Word. Create a blank document.
2. Set the font style to Comic Sans MS and the font size to 12.
3. Type your Name, Grade and Section with the following formatting: aligned left, bold, and in
black color. Hit Enter twice.
4. Type the title of the activity as shown : ME, MYSELF AND I(All in uppercase, bold and in red
color). Hit Enter.
5. Type a 3-sentence paragraph describing yourself.(Justified and in black color).Hit Enter twice
6. Select all the text you have created or the whole document and copy on the next page(second
page).
7. Change the font size to 20 and font style of the title in any font style you like:
ME, MYSELF AND I
8. Select the paragraph and change the style of the paragraph. (Anything you like but not Normal)
9. Select your name, grade and section on the first page and copy on the third page.
10. Create a bulleted list of your 5 friends.
11. Save your work with your section-complete name as your file name.
12. Send your work thru my FB messenger account: https://www.facebook.com/sunnygraceliboon
For clarifications and queries pls contact me at 09163866818.