Republic of the Philippines

Department of Education
REGIONAL OFFICE NO. VIII (Eastern Visayas)
SCHOOLS DIVISION OF EASTERN SAMAR
Provincial Capitol Site, Brgy. Alang-alang, Borongan City 6800

PR No. SARO-OSEC8210264-2021-09-155

PhilGEPS Ref. No.

REQUEST FOR QUOTATION

(For Small Value Procurement)

RFQ No. SARO-OSEC8210264-2021-09-155

Date: September 14, 2021

PART I – INVITATION TO BID

Sir/Madam:

This is to invite you to quote your lowest price on the items listed below subject to
the Terms and Conditions of this Request for Quotation Documents. Quotations maybe
submitted to the Bids and Awards Committee, through the BAC Secretariat, in a sealed
envelope, duly signed by the Supplier or your representative not later than September 20,
2021 (Date of Opening of Bids), at 9:00AM.

Very truly yours,

REY F. BULAWAN, Ed. D.

Chairperson, Bids and Awards Committee
PAGE 1 OF 5
 PART II – PRICE QUOTATIONS

SPECIFICATIONS SUPPLIER’S BID

ITEM ITEMS & PURCHASER’S
QTY. (UNIT TOTAL
NO. DESCRIPTION PURCHASER’S SUPPLIER’S PRICE
PRICE) PRICE
Rehabilitation/
Upgrading of the
Existing Network
Infrastructure of the
Division
Supply, Delivery,
Installation,
Configuration &
Commissioning of
Lot 1
Fiber Network
Infrastructure of
Eastern Samar
Division Office
Cloud Core Router Cloud Core Router
1. 1 set 55,000.00
with SFP port with SFP port
Managed VLAN Managed VLAN
2. Gigabit Switch w/ 2 1 set Gigabit Switch w/ 2 20,000.00
SPF ports SPF ports
OS programmable OS programmable
2
3. VLAN Router with SPF VLAN Router with SPF 20,000.00
sets
port port
3
4. 24 port gigabit switch 24 port gigabit switch 21,000.00
sets
5. POE Switch 5-ports 2 pcs POE Switch 5-ports 7,000.00
6. 15U Data Cabinet 1 set 15U Data Cabinet 16,000.00
7. 12U Data Cabinet 1 set 12U Data Cabinet 12,000.00
Dual-Band 2.4+5GHz Dual-Band 2.4+5GHz
8. Router/ Access Point 8 pcs Router/ Access Point 33,600.00
600-1300 AC1950 600-1300 AC1950
Dual-Band 2.4+5GHz Dual-Band 2.4+5GHz
9. Network Access Point 8 pcs Network Access Point 52,000.00
Ceiling Mount Ceiling Mount
UTP Cat6 Pure Copper 6 UTP Cat6 Pure Copper
10. 42,000.00
Cable boxes Cable
75
11. UTP Cat6 Patch Cable UTP Cat6 Patch Cable 15,000.00
pcs
30
12. Fiber SC Patch Cable Fiber SC Patch Cable 7,500.00
pcs
Fiber Optic Cable, 3000 Fiber Optic Cable,
13. 45,000.00
Single Core meters Single Core
24 port Patch Panel 24 port Patch Panel
14. 4 pcs 14,000.00
Cat6 Cat6
17
15. Media Converter Pair Media Converter Pair 51,000.00
pairs
Media Converter Rack 2 Media Converter Rack
16. 17,000.00
Mount sets Mount

PAGE 2 OF 5
 30
17. Fiber SC Patch Cable Fiber SC Patch Cable 7,500.00
pcs
18. Fiber Tray 24ports 1 set Fiber Tray 24ports 6,500.00
19. Fiber Tray 12ports 1 set Fiber Tray 12ports 4,500.00
2
20. SFP Module Pair SFP Module Pair 8,000.00
sets
100
21. Fiber SC Connector Fiber SC Connector 5,000.00
pcs
RJ45 Cat6 pass- 200 RJ45 Cat6 pass-
22. 2,000.00
through pcs through
Power Distribution Power Distribution
23. 5 pcs 10,000.00
unit for 19" rack unit for 19" rack
2
24. 1000 VA UPS 1000 VA UPS 13,000.00
sets
4" slotted plastic 4" slotted plastic
25. 5 pcs 7,500.00
Conduit (cable tray) Conduit (cable tray)
2" slotted plastic 30 2" slotted plastic
26. 16,500.00
Conduit pcs Conduit
30
27. 1" Plastic Molding 1" Plastic Molding 6,000.00
pcs
50
28. 3/4" Plastic Molding 3/4" Plastic Molding 9,000.00
pcs
500
29. Tux & Screw # 6 Tux & Screw # 6 4,000.00
pairs
Structured Cabling Structured Cabling
30. Labor & other 1 set Labor & other 90,000.00
materials materials
Subtotal: 617,600.00
Supply, Delivery,
Installation &
Commissioning
Lot 2 Network Attached
Storage (NAS) with
Orientation of 1 ICT
Staff
4-Bay, 2-Core, w/ SSD 4-Bay, 2-Core, w/ SSD
Slots Network Slots Network
1. 1 set 35,000.00
Attached Storage / Attached Storage /
DiskStation DiskStation
2. 4TB HDD / SSD 4 pcs 4TB HDD / SSD 32,000.00
Training/Orientation Training/Orientation
3. 2 pax 10,000.00
in NAS maintenance in NAS maintenance
Subtotal: 77,000.00
Supply, Delivery,
Installation &
Lot 3
Commissioning of
CCTV Security System
4MP HD POE Network 16 4MP HD POE Network
1. 64,000.00
IP Camera sets IP Camera
16-Channel NVR 16-Channel NVR
2. 1 set 16,000.00
80Mbps 80Mbps

PAGE 3 OF 5
 6 TB 7200rmp CCTV 6 TB 7200rmp CCTV
3. 1 pc 10,000.00
HDD HDD
4. 32" CCTV LED Monitor 1 set 32" CCTV LED Monitor 15,000.00
8-port POE + uplink 3 8-port POE + uplink
5. 24,000.00
port POE Switch sets port POE Switch
16
6. CCTV Box Cover CCTV Box Cover 3,200.00
pcs
CCTV Installation CCTV Installation
7. 1 set 32,000.00
Labor Labor
Subtotal: 164,200.00
Supply, Delivery, and
Installation of
Lot 4
Air-Conditioning Unit
and Electrical Works
Split Type 2HP inverter Split Type 2HP inverter
1. 1 set 50,000.00
Airconditioning Airconditioning
Circuit Breaker and Circuit Breaker and
2. electrical cabling for 1 set electrical cabling for 7,000.00
Aircon Aircon
Electrical Works for Electrical Works for
Data Center and Data Center and
Network Backbone Network Backbone
3. Cabinets (Outlets 1 set Cabinets (Outlets 40,000.00
installation and wiring installation and wiring
including wires and including wires and
other materials) other materials)
Electrical Works for Electrical Works for
Power Supply Units for Power Supply Units for
Access Points and Access Points and
4. 1 set 40,000.00
CCTV Cameras CCTV Cameras
including wires and including wires and
other materials other materials
Subtotal: 137,000.00
ABC – PhP 995,800.00

This is to submit our price quotations indicated above subject to the terms and conditions of this
RFQ:

Supplier/Bidder’s
TIN:
Company Name:

Address:

Telephone No.: Fax No.: E-mail:

Supplier/Bidder’s Authorized
Representative’s Signature Date:
over Printed Name:

PAGE 4 OF 5
 PART III - TERMS & CONDITIONS

A. Submission of Requirements

1. Quotations and other requirements stated below shall be submitted

to the Bids and Awards Committee (BAC) at DepEd, Eastern Samar
Division Office, Borongan City on September 20, 2021 (Date of
Opening of Bids) at 9:00AM.
2. Supplier shall submit the following requirements:
(Small Value Procurement)
a. Duly accomplished and duly signed Request for Quotation
(RFQ) documents.
b. Valid Mayor’s Permit
c. PhilGEPS Registration Certificate
d. Professional License (DTI Certificate)
e. Income/Business Tax Return
f. Omnibus Sworn Statement

B. Instruction to the Suppliers

1. All entries in this RFQ must be legibly written, encoded or typewritten.

2. Supplier may submit this RFQ together with the Documentary Requirements
in a sealed envelope, addressed to the BAC, bearing the signature of the
supplier or its representative across the opening of the envelope.
3. Bids received in excess of the ABC shall be automatically rejected during the
bid opening.
4. Information relating to the examination, evaluation & Comparison of price
quotation shall be kept confidential & shall not be disclosed to any other
party except to those officially concerned until award of contract.
5. Award of contract shall be made to the lowest and responsive quotation,
which complies with the specifications & other terms & conditions stated
here on.
6. The procuring entity must validate whether it is entering into a contract with
a technically, legally & financially capable supplier/contractor by requiring in
the submission of relevant documents.
7. Partial delivery is not allowed, except for just cause as determined and
approved by the Head of the Procuring Entity.
8. Inspection and Acceptance shall be conducted by the Inspection Team.
9. Quotation shall remain valid for a period of thirty (30) calendar days after the
deadline date specified in the Invitation.
10. The price quoted by the Supplier shall be fixed for the duration of the bid
validity and the Purchase Order.
11. Inspection and Acceptance shall be conducted by the Inspection Team.
Inspection and Acceptance Report (IAR) shall be signed by the Inspection
Committee and by the Property Officer.

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