Electrical Subcontract Agreement

Bidding Documents

Instructions for
Bidders

Return of RFQ Package

Subcontract
Electrical Installations
HVDC & Associated Equipment

Request for Quotation

Bidder Instructions
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 Electrical Subcontract Agreement
Bidding Documents

1. Introduction

1.1 General

This Instruction provides an overview of the required documents and information that are to be provided from
the Bidders for the Subcontract of the Electrical Installation Work on a HVDC Project.
Please note that the required Forms for the Pricing and calculations are included within the
submitted documentation within Annex C of the RFQ Package.
The Bidder shall check that the Documents as per RFQ Index are complete and readable.
Any issues due to missing or damaged files shall be communicated immediately

1.2 Content of RFQ Annexes

The documents submitted comprise of the project specific documentation as well as Siemens
Standard documents and specification as well as End-Customer Specifications.
In case that the project specific documents are not yet available, these can be substituted with
standard or project neutral documents.
The documentation reflects the current scope of work as described in Annex A.2. All related
quantities are listed in the price schedule (electronic bidding file and print out).

1.3 Usage of electronic Price Schedule

The Bidder is requested to install the supplied eBID_Sub-Software package This is a stand-
alone software that can be installed on any PC with further licence requirement.
The required Software and the respective instructions are included within the Documents of the
Price Schedule Folder
In general the Bidder is requested to use the supplied GAEB-file (electronic bidding file) for
pricing. The files are to be filled out with the stand-alone eBID_Sub-Software package.
The Bidder is requested to fill also the General Information as requested in the file. Especially
the currency setting has to be considered.
For submittal , the files are to be converted into the xxxx.X84 format as per eBid_Sub instruction
manual.

1.4 Documents to be filled and returned from Bidder

In addition also the Price Schedule Overview Documents (MS Word file, Included in Annex C )
is required to be filled in as per given Format.
Any additional Information, Pricing , additional optional Packages or work items may be
submitted in a Format free to the Bidder.

Please see the Bid Submittal Check List for all required documents and further reference.

Request for Quotation

Bidder Instructions
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Electrical Subcontract Agreement
Bidding Documents

Request for Quotation

Bidder Instructions
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 Electrical Subcontract Agreement
Bidding Documents

I. Installation Bid Submittal Check List

REQUIRED DOCUMENTS TO BE RETURNED BY THE BIDDER

Document Submitted by Bidder

Acknowledgement of Receipt RFQ Package
as per RFQ Index submitted within the RFQ Package
Installation Bidder Summary Information

Installation Bidder Declaration

Installation Bidder Experience/Reference List

(free form by Bidder)

Price Schedule Breakdown (eBid_Sub file transfer & printout )

As included within RFQ Annex C

Price Schedule Overview Sheet (MS Word-file)

As included within RFQ Annex C

Man-hour Rates for Extra Work (MS Word-file)

As included within RFQ Annex C

Equipment Rental Rates (MS Word-file)

As included within RFQ Annex C

Installation Schedule with Planned Manpower and Quantities

Loading (free form by Bidder).

Method Statement for Mobilization and Demobilization (free

form by Bidder)
Preliminary Site Organization Chart
(free form by Bidder)
Technical Specification Variances (free form by Bidder)

Commercial Specification Variances (free form by Bidder)

Request for Quotation

Bidder Instructions
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 Electrical Subcontract Agreement
Bidding Documents Confidential
II. Confirmation Receipt of RfQ Package

CONFIRMATION RECEIPT OF RFQ PACKAGE

By submitting this form, our company is stating that it has received this RFQ package and is
intending to submit a proposal.

Company Name
Company
Address

Contact Name
Title
Phone
Fax
Email

Signature:
Date:

Additional Documents/Specifications (provided by Bidder)

No. Dokument

Request for Quotation Date: June 06, 2008

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 Electrical Subcontract Agreement
Bidding Documents Confidential
III. Bidder Information

INSTALLATION BIDDER SUMMARY INFORMATION

Client: Plant:

Bidder: Date:

Bidder Information

Bidder full Name:

Mailing Address

Bldg:

Street:

City: State: Zip:

Street Address

Bldg.

Street:

City: State: Zip:

Name of Contact:

Telephone Number:

Fax Number:

Request for Quotation Date: June 06, 2008

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 Electrical Subcontract Agreement
Bidding Documents Confidential
IV. Bidder Representative

Designated Representative

Name:
Title:

Business Address

Bldg:

Street:

City: State: Zip:

Business Phone:

Home Phone:

Mobil Phone:

Fax Number:

Sub-Supplier Information

Name of Supplier Item Description Approx. % of

Contractor’s Bid Price

Request for Quotation Date: June 06, 2008

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Electrical Subcontract Agreement
Bidding Documents Confidential

Installation Bidder Declaration

Client: Plant:

Bidder: Date:

Declaration:
The undersigned hereby certifies complete examination of the Request for Quotation (RFQ) documents, instructions, and
attachments listed therein: confirms that all figures shown have been checked, and understands that SPT&D will not be
responsible for any errors or omissions in Bidder’s proposal.
The undersigned agrees that, if awarded a contract against this RFQ, the bidder will accept SPT&D Terms and Conditions
included in the RFQ and subsequent Purchase Order. No other terms or conditions shall be binding upon SPT&D unless
accepted by SPT&D in writing.
Proposals shall be for the exact requirements set forth in the RFQ and attachments thereto. If the Bidder’s Proposal differs
in any way, the differences or variations must be clearly itemized under the heading titled “Technical Specification
Variations” and “Commercial Specification Variations”. If no exceptions are taken, the Bidder shall so state.
The undersigned further agrees that if awarded a Purchase Order, the Work will be performed diligently in accordance with
the Purchase Order documents and completed within the specified time limits.
The undersigned acknowledges receipt, understanding, and full consideration of all addenda and supplemental information
issued prior to the bid closing date as follows:

Acknowledged By:
Duly Authorized Representative Name:
Signature:
Date:

Request for Quotation Date: June 06, 2008

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