Preparation for Arrival and Departure Document No. Date : 2012.04.

01
Procedure NP051
JX Shipping Co., Ltd. Page 1/4 Revised No : 000

CH-001: Scope and Purpose

1.1 [NP071 Preparation for Arrival & Departure Procedure] has been established in accordance
with the [NP011 Safety and Quality Management Manual], Chapter 7. Management of Safe
Ship Operations, Article 6.1. “Preparation for port departure,Article& 6.2. Preparation for
port entry.”.

1.2 This regulation is applicable to the shipboard duty works for the
Arrival Preparation, Arrival
Station, Departure Preparation, and Departure Station.

CH-002: Preparation for Departure

PROCEDURE

2.1 Preparation for Departure

Preparation for departure should be carried out, as a rule, in accordance with the following
p r o c e d u r e , u n l e s s o t h e r w i s e sopredcei rably t h e M a s t e r. T h i s p r e p a r a t i o n s h o u l d b e
r e a d y b y m 3i n0 u t e s b e f o r e t h e e x p e c t e d f rt io mm e t oh fe db ee pr at hr t uo r
anchorage, unless otherwise instructed by the Master.

The result of the equipment checks must be reported to the Master and must incl
details of any deficiencies found.

2.2 Deck Dept. Departure Preparation Procedure

(1) 3/O shall take measurement of draft under instruction of C/O.

(2) 2/O shall take measurement of cargo tanks if necessary.
(3) B/S shall take measurement of FWT, BWT under instruction of C/O.
(4) C / O s h a l l m a k e c a l c u l a t i o n o f D e p a r t u r e C o n d i t i oonf ftrhoem atbhoev e data
measurement, and bunker oil quantity as reported by C/E. He shall enter the result
on [Condition Record] and report them to Master. (If preliminary calculation wa
made, the comparison to be checked with the result).
(5) 3/O shall make the Condition Memo and deliver it to each Dept.
(6) C/O shall direct 3/O and B/S to confirm the condition of cargo lashing, watertight
a p p l i a n c e , o p e n i n g o n h u l l , m o o r i n g e q u i p m
[RR072 Before Departure Check List (Deck)], and report their result to Master.
(7) 2 / O s h a l l c a r r y o u t t h e t r i a
s lt eoef r i n g g e a r, n a u t i c a l i n s t r uamnedn s
t ystem,
a n d s h i p b o a r d i n t e r n a l c o m m u n i c a t i ow n iet hqiuni p1m 2 ehnot u r s b e f o r e
departure and report their result to Master.
(8) 2/O shall confirm the chart, ship's route and other relative publication and report the
result thereof to Master.
(9) 2/O shall make a[RR300 PassagePlan] with considering advice and information
f r o m M a s t e r a n d o t h e r c r e w. T h i s p a s s a g e bpel apnr esphaarl el d a c c o r d i n g t o
[NP054 Passage Planning Procedure] and be approved by Master.
(10) 2/O (or Master)shall plot her course line on the appropriate charts according to
Preparation for Arrival and Departure Document No. Date : 2012.04.01
Procedure NP051
JX Shipping Co., Ltd. Page 2/4 Revised No : 000

passage plan with Master’s approval.

(11) A remark should be entered in the Deck Log Book or Bell Book (Bridge Movement
Book) by 3/O.

2.3 Engine Dept. Departure Preparation Procedure

(1) C / E s h a l l i n s t r u c t 1 / E t o s t a r t w a r m i n g - u p o f i m n aai dn v ea nn gc ien, e i nw e l l

consideration of departure time.
(2) 1 / E s h o u l d s t a r t w a r m i n g - u p o f m a i n e n g i n e , c h e c k i n g & t e s t
equipment and machineries, and record their condition on Engine Log.
(3) 1/E should start the turning of main engine after confirmation of safety with C/O.
(4) C / E s h a l l i n s t r u c t 3 / E t o t a k e m e a s u r e m e n t o f t a n k s a n d b i l g e
calculate the quantity of bunker fuel at departure, and report its result to C
3/O.
(5) C / E s h o u l d c h e c k t h e r e l e v a n t e q u i p m e n t a a c cn od r d
maanc chei n we ir tyh i n
[RR072 Before Departure Check List (ENG)], and report the result to Master.
(6) B y i n s t r u c t i o n o f C / E a n d w i t h a p p r o v a l o f M a s t e r, 1 / E s h o u l d c a r r y o u t t
e n g i n e , a n d r e c o r d r e l a t i v e [m Ra R t3t 0
eE5
r sn goi nn Le o g B o o k ] a n d / o r B e l l
Book. Master should post the persons for safety check on bridge, bow and stern,
and conduct try-engine, upon confirmation of safety on board and in ship's vicinity.
C/E shall report the result to Master.

2.4 Master's Departure Preparation Procedure

(1) M a s t e r s h o u l d c o n f i r m t h e r e t u r n o f t h e l a n d e d c e r t i f i c a t e s a n d d
agent for departure formality.
(2) M a s t e r s h o u l d c o n f i r m t h e r e p o r t f r o m e a
[R R 0 7 2B e f o r e D e p a r t u r e C h e c k L i s t ] a n d s h o u l d b e k e p t t h e m o n f i
Management Record. Master should record or instructed 3/O to entrythe result of
check in the Deck Log Book.
(3) M a s t er ge t s l at e st po r t i n f o r m a t i on f r o m M a r i n e Deand/or
p ar t m e
Ent
nv i r o nm e n t ,
Safety & Quality Department and/or agent before sailing port.
(4) M a s t e r s h o u l d e n s u r e t h a t t h e i n t e n d e d P a s s a g e P l a n a
t h e C h a r t s , p r o v i d e d b y 2 / O , c o n t a i n a c c u r a t e ,
information regarding those navigational limitations and ha
permanent or predictable nature, and which are relevant to the safe navigation of
the ship. Then Master should approve them.
(5) Master should reconfirm or make Clearing Mark on related chart before sailing
port to prevent ship from proceeding to the dangerous area.
(6) M a s t e r r e q u e s t s m a n e u v e r i n g p l a n o f t h e p i l o t a n d
on the bridge understand its contents thoroughly after verification/discussion with
pilot.

RECORD and MANAGEMENT FORM

[RR302 Deck Log Book]

Preparation for Arrival and Departure Document No. Date : 2012.04.01
Procedure NP051
JX Shipping Co., Ltd. Page 3/4 Revised No : 000

[RR072 Before Departure Checklist (Deck/Eng)]

[RR300 Passage Plan]
[RR351 Steering Gear Test Routine Procedure]

CH-003: Preparation for Arrival

PROCEDURE

3.1 Preparation for Arrival

Preparation for arrival should be carried out, as a rule, in accordance with the following
procedure un, l e s s o t h e r w i s e i n s t r u c t e d b y t h e M a s t e r , t h e O f f i c e r o f t h e W a t
n o r m a l l y c a r r y o u t t h i so nt a ehsok u w
r ibt e
h fi n
o r e e n d o f s e aT hpi as s s a g e
preparation should be ready by 15minutes before the embarkation of the Pilot or port
arrival S/B according to checklist.

If the ship is to anchor, the preparation for anchoring checklist shall be used.

P r e p a r a t i o n o f e q u i p m e n t a n d m a c h i n e r y m a y b e
the arrival, under instruction of the responsible person,
not allow the extensive time delay between the test and actual use.

3.2 Deck Dept. Arrival Preparation Procedure

(1) Preparation for cargo handling should be ready under the direction of C/O before
commencement of the arrival preparation.
(2) W h e n t h e o p e r a t i o n b y h e l i c o p t e r i s e x p e c t e d , p r e p a r abtei om
n asdhea lbl y t h e
relevant checklist.
(3) B/S shall take measurement of FWT, BWT under instruction of C/O.
(4) C/O shall make calculation of Arrival Condition, and enter its result on [Condition
Record], and report to Master.
(5) 3/O shall make the Condition Memo and deliver it to each Dept.
(6) C/O shall direct B/S to confirm the condition of preparation for cargo operation and
arrival S/B on upper deck and the condition of mooring
a c c o r d a n c e wRi R t h0 7[ 1B e f o r e A r r i v a l C h e c k L i s t ] , a n d r e p o r t t h e i r r e s
Master.
* Mooring Ropes, especially High ModulusSynthetic Ropes (Dyneema) shall
be released from the storage dram to check the free of embedding bef
arrival and berthing operation. High Module Synthetic Rope
embedding or jammed on the storage dram.

(7) 2/O should carry out the trial of steering gear, nautical instrument and systems, and
shipboard internal communication equipment to be used before arrival.

3.3 Engine Dept. Arrival Preparation Procedure

Preparation for Arrival and Departure Document No. Date : 2012.04.01
Procedure NP051
JX Shipping Co., Ltd. Page 4/4 Revised No : 000

(1) C/E shall instruct 1/E to check the main engine well in advance in consideration of
arrival time.
(2) 1 / E s h o u l d c h e c k a n d o p e r a t e t h e r e l e v a n t e q u i p m e n t & m a c h i n e r y a n d
their condition on Engine Log.
(3) C / E s h a l l i n s t r u c t 3 / E t o t a k e m e a s u r e m e n t o ef t tca. n, kasn da nt do b i l g e
calculate the quantity of bunker fuel at arrival, and report its result to C/O & 3/O.
(4) C / E s h o u l d c h e c k t h e r e l e v a n t e q u i p m e n t a n d m a c h i n e r y i n
[R R 0 7B1 e f o r e A r r i v a l C( h E eN cGk ) ]L iasnt d r e p o r t t h e r e s u l t t
C/E should record the result of check[RR305 in Engine Log Book(or Data Logger
Sheet)].
(5) B y i n s t r u c t i o n o f C / E a n d w i t h a p p r o v ca hl eocf k Mt ah se t e r
m a n e u v e r i n g c o n d i t i o n o f m a i n e n g i n e , a n d r e c o r
[RR305 Engine Log Book (or Data Logger Sheet)].

3.4 Master's Arrival Preparation Procedure

(1) M a s t e r s h o u l d c o n f i r m w h e t h e r a n y c h a n g e h a s b e e n m a d e o n c e r t
document since the last departure, by checking the record.
(2) M a s t e r s h o u l d c o n f i r m t h e r e p o r t f r o m e a
[R R 0 7B1e f o r e A r r i v a l C h e c k L i s t ] a n d s h o u l d b e
th e M a n a g e m e n t R e c o r d . M a s t e r s h o u l d r e c o r d t h e r e s u l t o f c h e c k i n D e c k
Book.
(3) M ast er get s lat est por t i nfo rm at ion f rom Department Ma ri ne and/or Environment,
Safety & Quality Department and/or agent before entering port.
(4) M a s t es rh a lcl o n f i r m s h i p ' s p o s i t i o n b y R A D A R e a s i l y a n d p r
f r o m r u n n i n g i n t o d a n g e r o u s a r e a b y m a k i
chart before entering port.
(5) M a s t e sr h a l rl e q u e s t m a n e u v e r i n g p l a n o f t h e p i l o t a n d m a k e d u t y o f f i c
on bridge understand its contents thoroughly after verification/discussion with pilot.

RECORD and MANAGEMENT FORM

[RR302 Deck Log Book]

[RR071 Before Arrival Checklist (Deck/Eng)]
[RR305 Engine Log Book (or Data Logger Sheet)]