Aki Reyes Kawai

BSTM 2YA-1

Stakeholders Venue or site requirements

● Suitable size for anticipated number of attendees

Attendees ● Venue/site will accommodate 30 booths with suitable
configuration, including sight lines and seating
Guests
● Suitable for general community, families and those
Delegates with a disability
● Strong history of successful events through patronage

● Lead time access sufficient to build and dismantle the

Event organizer event
● Easy access around the venue or site
Host organization
● Sufficient space to position facilities and amenities
Clients effectively
● Venue/site supports the theme and event objectives
● Meets the all necessary regulatory and local council
approval requirements
● Venue/site has a strong reputation

● An accessible and secure site that allows exhibitors to

Sponsors feature their products in appropriate booths, and a site
that will be popular with attendees
Exhibitors
● Promotional signage is able to be displayed effectively
Entertainment in certain areas
● Workable ingress/egress for staff contractors,
Staging company suppliers, exhibitors, performers, refuse removal
● Availability of power (amount available and outlets)
Contractors
and lights audio
Suppliers ● Meets ingress/egress requirements for staff,
performers equipment
● Sound Infrastructure to attract attendance
● Will only permit certified personnel to operate
equipment
● Enhance the profile of the region and its suppliers
● Venue/site enables wine suppliers to comply with
regulations
● Site or venue meets Food safety requirements
 ● Minimal impact on local residents or businesses
● Suitable power supply available — including outlets,
lighting and audio

Emergency Services
● Access to Emergency services
● Accessible pedestrian access
● Venue/site has strict environmental codes of practice
● Venue/site has well-developed security and
evacuation plans
● Site or venue has useable external signage for
additional promotion

● Accessible by car with available parking

Regulatory authorities ● Minimum disruption during bump-in and bump-out, eg
minimal traffic congestion, noise, rubbish
● Parking availability for staff, performers and exhibitors
● Specified operating times (eg for noise) will not
impede the event
● Site or venue meets Crowd Control requirements eg
size
● Venue/site is licensed and meets all regulatory
requirements for the tasting and sale of alcohol
● Venue/site meets all appropriate regulatory and
legislative requirements and is Council approved
● Site or venue is has strict policies on alcohol use

● Accessible public transport

Neighbours ● Venue configuration, does not create any dead zones