Ronald’s Eve’

SITIO TULAKEN BARANGAY BAGONG

NAYON ANTIPOLO CITY, RIZAL
EMAIL: ronaldsevescatering@gmail.com

KEY EXECUTIVES:

Jessica R. Legaspo
President/ Overall Event Planner
San Jose Rodriguez, Rizal, Philippines
09161756051

Marvin D. Maquiling
Event Planner/ Sales and Marketing Officer
Reyes Rodriguez, Rizal, Philippines
09462387451

Kristal Jean I. Cruz

Officers in Charge/ Accounting and Finance
Burgos Rodriguez, Rizal, Philippines
09755451431

Mission Statement

Company Description: HAMBIMBARA CATERING SERVICES EVENTS MANAGEMENT, PLANNING AND

EVENT SPECIALIST is one of the top leading catering in Philippines. We serve our clients quality events and food.
Our head office located at RPL Bldg. 2nd floor JP Rizal st. San Jose Rodriguez, Rizal Philippines. HAMBIMBARA
CATERING SERVICES has many branches along Asia located at Philippines, Japan and in Korea.
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HAMBIMBARA CATERING SERVICES EVENTS MANAGEMENT, PLANNING AND EVENT

SPECIALIST was established last MAY 5, 2022 through the help of the Lord and the partnership of Jessica R.
Legaspo President/ Overall event planner, Marvin D. Maquiling, Event planner/ Sales and Marketing Officer and
Kristal Jean I. Cruz, Officer in Charge/ Accounting and Finance in San Jose Rodriguez, Rizal Philippines.

HAMBIMBARA CATERING SERVICES EVENTS MANAGEMENT, PLANNING AND EVENT

SPECIALIST can help you choose the best events you planned to make. Our company will assist you in different
varieties of events.

HAMBIMBARA CATERING SERVICES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST have
catered different events like Marian and Dingdong Dantes Wedding, Vin and Cath Wedding, APEC, and ASEAN.

VISION
“ To become an household name, a one stop place that provides excellent cooking skills to individuals and families
as well as offering unparalleled catering services “

MISSION
“ We are committed to providing employment, empowering younger generation and help maintain happy homes
through good food and excellent cooking “

PROPOSAL TO HANDLE WEDDING CELEBRATION OF MR. AND MRS. GARCIA, JULY 04, 2022, BLK 5 LOT
4 SAINT JOSEPH CURAYAO BURGOS RODRIGUEZ, RIZAL

TO:
NAME OF THIS SPONSOR: GARCIA FAMILY

PROPOSED DATE OF EVENT: JULY 04, 2022

EVENT OUTLINE:
NAME OF THE EVENT: WEDDING EVENT
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TOPIC IN WHICH THE EVENT IS BASED: ELEGANT WHITE THEME ESTIMATED

DURATION OF THE EVENT: 12:00 AM - 4:00 PM

LETTER OF INTENTION
DATE: JUNE 14, 2022

MRS. AND MR GARCIA

Dear GARCIA family,

Warmest greetings from Hambimbara Catering Services, Planning and Event Specialist

We are pleased to submit to you our proposal for the package and the other instructions for your Wedding Event.

Inclusions:
1. ACCOMODATION:

• Microtel by Wyndham UP Techno hub

• Valle Verde Country Club Banquet

2. MEALS:

• Seafoods Kare-kare

• Sinigang na Hipon

• Inihaw na Tilapia

• Chopsuey

• Steamed Rice

• Buco Pandan Salad • Juice/ Iced Tea

3. INSURANCE:

• PHP 70,000- Coverage Accidental Death and Dismemberment

• PHP 10,000- Medical Reimbursement

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4. OTHER INCLUSIONS:

• Complete Set Up of Tables and Chairs and Uniformed Waiters

• Monobloc Chairs with Cover And Ribbon as per motif
• Tables for wedding with fresh flowers, cake and gift with skirting.

• Red Carpet

• Signature Frame and Tarpaulin Standee

• FREE LIVELY HOST

• Free Basic Sounds System

• Elegant Backdrop with Simple Couch

MAIN ACTIVITIES OF THE EVENT

(Program of the event)

Registration
Welcome Remarks
Entrance of the Entourage
Entrance of the Bride and Groom
Dances
Traditions
Thanksgiving Prayer
Dinner Proper and Photo Opportunity
Videos
Speech
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Games
Parents Message
Couple Thank You
Closing Remark

RESERVATION:
For booking direct it must be faxed or emailed to Hambimbara Catering Service Office at (03) 749-3335

PRE PAYMENT BASIS 0

To validate uncertainties, 50%down payment of the total package should be settled upon booking
affirmation. The remaining 50% of the package should be (30) days before the event.

Account Name: Catering Service, Planning and Event Specialist

Saving Account Number: BPI 02-651-517-904-9

Should you foregoing to be acceptable to you, please affix your signature on the conform below. This
agreement shall be valid until further notice.

If you have any question, please don’t hesitate to con contact us at (03) 749-3335 or email us to
hambimbara.catering@gmail.com

Respectfully yours, Conforme:

Bermejo, Camilla Jane R. Mr. Denmark Nepomuceno

Events Director Printed name over signature

Mobile no. (09)-161756051 Position: Soldier

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ACCOMODATION AND 30,000 40,000

FACILITIES
FOOD AND DRINKS 20,000 25,000

ENTERTAINMENT 10,000 15,000

INVITATION 2,500 3,000

SOUNDS AND LIGHTS 4,000 5,000

PHOTOGRAPHY AND 5,000 6,000

VIDEOGRAPHY

SOUVENIRS 5,000 6,000

SERVICE CHARGE (10%) 15,000 20,000

SALES TAX (10%) 20,000 25,000

CONTINGENCY (20% OF THE TOTAL 10,000 10,000

COST

TOTAL: 121,500 155,000

Date: September 21, 2022

BUDGET OUTLINES:

PARTICULARS PACKAGE

Prepared by:

Ms. Jessica R. Legaspo

Event Director

WEDDING CELEBRANT PROGRAM CAN BE FOLLOWED LIKE THIS :

1200- Registration
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1205-Welcome Remarks
1210-Entrance of the Entourage
1220-Entrance of the Bride and Groom
0100-Dances
0125-Traditions
0130-Thanksgiving Prayer
0200-Dinner Proper and Photo Opportunity
0230-Videos
0235-Speech
0245-Games
0250-Parents Message
0260-Couple Thank You
0300- Closing Remarks

SUPPLIERS INFORMATION:

Hive Hotel and Convention Place

QUEZON CITY

Ballroom, Hotel, Meeting Room, Restaurant, Rooftop

CAPACITY

30 – 200

AVAILABLE FOR

✓ Corporate Event
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✓ Dining Corporate Event

✓ Intimate Corporate Event
✓ Party Formal
✓ Meeting Team

ABOUT THE VENUE

The newest hotel in the international franchise, Microtel by Wyndham UP Techno hub, QC, has a function
room, three meeting rooms, and a roof deck pool area which are perfect for conferences, workshops,
cocktails, wedding parties, birthday celebrations, debuts, and other corporate and social events. Sure to
satisfy your taste buds is Microtel by Wyndham UP Techno hub’s official dining facility, Millie’s All-day
dining. The restaurant serves delicious Filipino and international dishes, and accommodates the F&B
requirements for all events at the hotel.

AMENITIES

✓ Air conditioning
✓ Microphone
✓ Private room
✓ Stage
✓ Wi-Fi
✓ Pool
✓ Projector/TV

AVAILABILITY
Mon–Sun 6:00 am – 10:00 pm

Holidays 6:00 am – 10:00 pm

ACCESSIBILITY

✓ Bus stop
✓ Car park
✓ Taxi stand
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CHATEAU ROYALE SPORTS & COUNTRY CLUB INC.

MANILA
Auditorium, Ballroom, Bar, Cafe, Club, Conference Hall, Country Club, Event Space,
Function Hall, Gallery, Kids & Recreational, Meeting Room, Outdoors, Restaurant,
Studio, Training Room

CAPACITY

10 - 600

AVAILABLE FOR

✓ Corporate Event
✓ Dining Corporate Event
✓ Intimate Corporate Event
✓ Large scale Corporate Event
✓ Party Formal
✓ Meeting Team

ABOUT THE VENUE

Our thirteen functions rooms and sun-washed dining room allow for a variety of setups for meetings, break-
out sessions, workshops, or retreats. Our staff is the key to making your event or program a success.
Professional attitude, attention to detail and understanding your requirements are the hallmarks of our
service. We work with you from beginning to end to plan your event so that you can focus on the
substance of your program.

AMENITIES

✓ Air conditioning
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✓ Bar tab
✓ Full bar
✓ Microphone
✓ Private room
✓ Stage
✓ Wi-Fi
✓ Projector/TV

AVAILABILITY
Mon–Sun 6:00 AM – 10:00 PM Holidays 6:00 AM – 10:00 PM

ACCESSIBILITY

✓ Bus stop
✓ Street parking
✓ Car park
✓ Taxi stand

FOOD AND BEVERAGE

1. HAMBIMBARA CATERING SERVICES

Address: RPL bldg.. 2nd floor JP Rizal st. brgy. San Jose Rodriquez, Rizal, Philippines
Reservation Requested:
-You may call the Landline 02-86600968
Mobile No.:
- 09123880994
E-mail:
- hambimbara.catering@gmail.com

We’d like to think that a bounty is to be sample to be generously sufficient, to satisfy a requirement. In terms of
food, it is to fulfill a craving with humble portions but abundant flavors. In terms of décor, it is to be plentiful but
harmonious with the eyes. We’d like to believe that the food on our plates and flowers on our tables do not
overwhelm but rather encourage a celebration of what matters in every meaningful event.
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2 . KIMPAMPARA CATERING SERVICES

Address: San Jose Rodriguez, Rizal, Philippines

Reservations Requested:
- You may call the Landline: (03) 809-6667

E-mail:
- Kimpampara.cateringservices@gmail.com

From childhood, a legacy of treasured, time-tested recipes were passed down to

Kimberly by his Auntie; Mrs. Jessa Legaspo. With this knowledge Kimvberly would be able to forge a unique
heritage and style enjoyed by the most cultured clientele.

TRANSPORTATION

JJ BUSINESS CLASS TRANSPORT CORP.

Address Block 7 Lot 2 JP Rizal st. Rodriguez Rizal, 1860

Philippines
Phone +63-5421687423
Company Description JJ BUSINESS CLASS TRANSPORT CORP. is located in Rodriguez,
Rizal, Philippines and is part of the Transportation Services Sector
Industry. JJ
BUSINESS CLASS TRANSPORT CORP. has 20 total employees
across all of its locations.
Key Principal Marian Granadel

Industry Transportation Services Sector

Transportation services, nec

J.R.L. TOURIST TRANSPORT INC.

Address Old Singer Compound, Ortigas Avenue Extension

Taytay, Rizal, 1920 Philippines

Phone +63-4325944125
Company Description J.R.L. TOURIST TRANSPORT INC. is located in
Taytay, Rizal, Philippines and is part of the Transportation
Services Sector Industry. E.S.C. TOURIST TRANSPORT INC.
has 20 total employees across all of its locations.
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Key Principal Evelyn S. Calisin

Industry Transportation Services Sector
Transportation services, nec

I. Proposal Title: MR. AND MRS. GARCIA WEDDING CELEBRATION

II. Overview of the proposal

Company Profile

Hambimbara Events Management, Planning and event specialist organizer is a premier event
and party’s coordination company on the City of Rodriguez. It is your one stop shop for all types
of event. We take the headache out of trying to choose the best event and party’s that everyone
will remember. What do we do? Creating extraordinary, Unique Events, Corporate Events, Team
Building, Employee Event, Holiday Parties and Entertainment is our specialty, innovative design,
entertainment and customized theme décor. Hambimbara Events Management, Planning and
event specialist organizer deliver resonance to the WOW factor while saving our client valuable
time and money.

Hambimbara Events Management, Planning and event specialist Contact Information.

Address: RPL bldg.. 2nd floor JP Rizal st. brgy. San Jose Rodriquez, Rizal, Philippines

Website: hhtp://www.ronaldsevescatering.com
Phone: 02-86600968
E-mail: hambimbara.catering@gmail.com

Management Capability

When it comes to finding the right entertainment to dazzle you guests and create a truly
Memorable experience. Hambimbara catering is here to enhance the theme of your event and
add a unique touch. We have endless and distinctive ideas to deliver top-notch Entertainment,
giving your guests an opportunity to remember your event for a long time.

1. Event Planning: We have someone who coordinates all aspects of Professional meeting
and events. We often choose meeting locations, Arrange transportation, and coordinate
other detail.

2. Event design & Décor: We have event designers or event stylist thrive on Design and
décor. Some adore our profession simply because it’s highly creative. Others become event
designers because they are also florists, set designers, or interior designers, and their skill
set is highly transferrable to event design.

3. Completed Projects: Our completed project include: Party-Kiddie Party-

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Bachelorette Party-Pool Party- Our Events & Parties completed project include Wedding party
ceremony.

4. THE EVENT DIRECTOR Events such as wedding, parties, conference, etc, have become
common these days. These occasions where a lot of people gather for different purposes
should be well planned and coordinated so that there are no inconveniences for the guests.
The role of the event director comes to existence here. The event director has to plan the
event from the scratch; he has to recruit and convene a bid committee. Plan and oversee the
recruitment and training of all human resources required to organize and conduct the event,
monitor the progress of the planning and organization of event tasks, and decide the
location, etc., for the event. He the sole of the event and is completely responsible for the
success of the event. Event director may work in managing an event with different clients,
and there need to be someone who is the ultimate decision maker, in the case of an event.
The roe is Complex and demanding even when events are small-scale. The primary role of
the Event Director is to organize and mobilize considerable human resources such as
Participants, officials, administrators and helpers. They are a focal point for communication,
internally and externally, and need to be contactable in and out of the office hours, and over.
An Event Director is in charge of planning, organizing, and executing all types and sizes of
events, like musical concerts, food festivals, and conventions. You’ll meet with client to
assess their needs and determine the purpose of the event.

ORGANIZATIONAL CHART
An organizational chart (often called organizational chart, organigram (me), or organogram) is a
diagram that shows the structure of an organization and the relationship and relative ranks of its
parts and positions/jobs.
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THE IMPORTANCE OF COORDINATORS

A constant positive and encouraging attitude is vital. In some organization, the level the program
coordinator sits in the hierarchy is a consideration. It is advisable to involve more than one person in
the program coordinator’s role to provide choice in who to contact and avoid being vulnerable to staff
changes.

Each aspect of the above chart has a coordinator that will be responsible for his own team. With large
events, such as wedding, conference and parties, an event coordinator is invaluable. The coordinators
control an event from conception to clean up. They meet with clients to work out event details, plan
with the client and their team, scout and book locations, food, entertainment, staff and clean up.

An event coordinator make sure the shrimp cocktail stays cold and the hired band stays hot. They
create budget and stick to them, as well as organize transportation, hire and wrangle keynote speakers
or celebrities’ hire0A/V team and equipment, and generally make sure the event run smoothly,
efficiently and handle any crisis that may come up.
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Job Description

Normally an event coordination will to the task enumerated herein:

• Talking to client

• Coordinates detail of the event such as conference, wedding, birthday, Anniversary, charity
event, surprise parties, trade show, sales meeting, business meeting, employee appreciation
event and virtual event.
• Calculate budget and ensure they are adhered to.

• Book talent include musician, bands, and disk jockeys.

• Select chef or catering companies to prepare food for the event/ Sample food and select
dishes for the menu.

• Visit venue to plan layout of seating and decoration

• Schedule speaker, vendors, and participant

• Coordinates and monitor events timeline and ensure deadline are met.

• Initiate, coordinates and/or participates in all effort to publicize event.

• Edit and design promotional material.

• Prepare presentation.

• Develop and oversee fundraising event.

• Negotiate and secure event space.

• Secure sponsorship.

• Work with printer and designer to develop event invitation.

• Create invitee list.

• Send out invitation and manage RSVP list.

• Hire staff to manage the event, including bouncer and security personnel.

• Manage correspondence.

• Coordinates event logistic, including registration and attendee tacking, presentation and
material support and pre and post-event evaluation.
• Keep inventory of backdrop, projectors, computers, and other display material.
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THE EVENT MANAGEMENT TEAM

EXPERIENCED STAFF TO HELP PLAN YOUR NEXT SUCCESSFUL EVENT

RONALYN JOY S. TORRES

Senior Event Manager
Ronalyn Joy S. Torres from Marikina Polytechnic College in 2015 with
Bachelor of information technology major in Food Service and management
Work as an Event Creator for Leads Event Planner of Antipolo in Philippines. With over
25 years of experience in the management industry, Ronalyn has managed and co-managed hundreds
of international, national, regional and citywide conventions, trade and consumer shows, corporate
meetings and concerts.

EVENGELINE TALAGUIT
Senior Event Manager
Evangeline first began her career in the management industry in 2014 with an internship at
Events Unlimited in Makati. Since then, he has had an opportunities to work in
Philippines at Convection Service at Makati, Metro Manila. These varied experiences
Helped him in transition into event management when he joined the Astra Philippines Inc. team
in 2005. He has handled events of all shaped and has worked with diverse Teams to create
successful events.

ROMELYN S. TORRES
Senior Event Manager
Over last 5 years, Romelyn gained experience in several industry segments. Before joining the Astra
Philippines Inc. team he had the opportunity to work guest relation for large special events, and
corporate events. She has received a variety of events that range from corporate trainings and
meetings to public shows and convention.

RUBY BLANCO
Senior Event Manager
Ruby always wanted to experience management industry first hand in the dynamic events in Asia.
After a Bachelor Degree in Hospitality Management from the University of the East, he began his
career. He was responsible for booking and managing group and convention business for Ace
Packaging Co. for 8 years. He obtained the Certified
Events Professional designation. Ruby managed a variety of high profile events around the country
and Asia.
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OTHER MEMBER OF THE TEAM INCLUDES THE FOLLOWING:

Event Assistant
Catering Manager
Lights Director
Sound Operator
Administration
Product Manager
Stage Manager
Set Designer
Props Master
Lightning Designer
Sound Designer
Sound Technician

V. SECRETATRIAT
Secretariat function can be group in the following resources.
a) Central communication and information
b) Administrative services
c) Printing and documentation
d) Language service
e) Registration and information services
f) Conference Evaluation

VI. THE EVENT AGREEMENT

This Agreement is made effective as of April 5, 2021, between RONALDS EVES
EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST and VALLE VERDE
COUNTRY CLUB BANGQUET

In this Agreement, the party who is contracting to provide services shall be referred to as
RONALDS EVES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST and the
party who will receiving the services shall be referred to as Mr. & Mrs. Torres. RONALDS
EVES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST represents that they
have an extensive background in all aspect of the event coordination profession and access to a full
range related product and services contact in the Philippines and surrounding area.
RONALDS EVES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST is willing to
provide services based on this background.

RONALDS EVES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST

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recommend that all vendors be selected from their list of preferred caterers, rental agencies, musician,
bands, D J’s, entertainment, photographers and cinematographer, hotel, lodges and private estate
properties, unless specified and agreed upon by the parties of this agreement. These vendors and
service providers have demonstrated superior professionalism and service contributing to the
development of a successful business relationship with RONALDS EVES EVENTS MANAGEMENT,
PLANNING AND EVENT SPECIALIST and their clients.

EVENT PLANNER CONTRACT AGREEMENT

This contract is being entered in Ronalyn Joy S. Torres of RONALDS EVES EVENTS
MANAGEMENT, PLANNING AND EVENT SPECIALIST to be reffered to as the EVENT PLANNERS
hereafter, and Mr & Mrs Torres, to be referred to as the client here after in the contract.

Date: January 5, 2021

The contracts comes to effect on above mentioned date of signing mentioned above and it state
that the named events planner have agreed to provide event management services to the
named clients.

Three Months (3) that is till April 5, 2021

Details of the Event Planners;

Name of under-signatory: Ronalyn Joy S. Torres

Under-signatory job title: Event Director
Correspondence address: Sitio Tulaken Barangay Bagong Nayon, Antipolo City
Correspondence number: 09301024132
Web address: http://www.ronaldseveseventsmanagement.com

Details of client:
Name: Mr. Romeo Torres
Employee status: Engineer
Correspondence Address: Tagaytay Street, Caloocan City
Correspondence number: (09)-48690771

The client wishes to be provide with the service by 0 the event planner and the event planner agrees
to provide the services to the client on the term and condition of this agreement.

1. DESCRIPTION OF SERVICES: RONALD’S EVES EVENTS MANAGEMENT, PLANNING

AND EVENT SPECIALIST will provide the following event planning and reception
services.

Event planner, personal assistant services, consultation, coordinator and on-site management
on that day of the event, needs and assessment and consultation.

2. COMPENSATION FOR SERVICES:

A. The clients of agent for the clients, agree to pay an initial non- refundable
retainer of PHP________ and a PHP_________ non-refundable for floral expenses.
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This payment serves as retainer, and is due and payable at the time of contact
signature.
B. The remaining payment of PHP________ will be due within 14-days of
execution of this contract. All subsequent charges will be billed within 3-days of
occurrence, and will be due within 7-days of receipt off said billing. This billing will
include required payment for additional coordination time at rate of PHP________ per
hour and additional expenses incurred for phone, postage and shopping. All
remaining balance must be paid when 14-days of the clients all subsequent expenses
incurred will be filled within 7-days of the conclusion of the event. Billable coordination
time includes additional time spent both on behalf of the clients and time spent in
communication with the clients or other agents, vendors, or guests.
C. Payments may be made via cash, certified check, and credit or debit card or
via PayPal.

UNDER NO CIRCUMSTANCES ARE PERSONAL CHECKS ACCEPTED

3. DATE CHANGES:
In the event the clients are forced to change the date of the event, every effort will be
made by and staff to transfer location reservations, sub-contractors and the event
coordinators support to the new date. The clients agree that in the event of a date
change any expenses including but not limited to deposits and fees which are non-
refundable and non0-transferable are the sole responsibility of the clients. There are may
also be additional charges above the beyond those set forth in paragraph 2 above. The
clients further understand that last minute change can impact the quality of the event and
that RONALD’S EVES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST
is not responsible for these compromises in quality.

4. CANCELLATIONS:
In the event of the cancellation all payments made to date are non-refundable and
outstanding payments will be due immediately.

5. ENTIRE AGREEMENT:
This agreement contains the entire agreement of the parties except all in paragraph 6
above and the are no other promises or conditions in any other agreement whether oral
or written. This agreement supersedes any prior written or oral agreements between the
parties.

6. AMENDMENT:
This agreement may be modified or amended if the amendment is made in writing and is
signed by all parties.
7. SEVERABILITY:
If any provision of this agreement shall be held to be invalid or unenforceable for any
reason, the remaining provision shall continue to be valid and enforceable, but that by
limiting such provision it would become valid and enforceable, then such provision shall
be deemed to be written, constructed, and enforced as so limited.

8. APPLICABLE LAW:
This agreement shall be governed by the laws of the Philippines.
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Party Providing Services:

RONALD’S EVES EVENTS MANAGEMENT, PLANNING AND EVENT SPECIALIST

By: __________________________________ Witness: _______________________

RONALYN JOY S. TORRES, Owner Printed name clearly
Date: _____________________

Party Receiving Services:

Client or Client agents financially responsible for the above mentioned services.

By: _________________________________Witness: __________________________ Printed

name clearly Date: ____________________

By: _________________________________ Witness: __________________________ Printed name

clearly
Date: ____________________

VII. THE EVENT Package 1 Hotel Accomodation

Package 1- Microtel by Wyndham UP Techno hub

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Package 2
The Hotel Accommodation

Package 2 – Valle Verde Country Club Banquet