Principles of Project Management

Presented By:

Hisham Rafik, MBA, PMP

Course Objectives
This course offers a methodological approach to Project management to enable attendees to: Understand the role of project management and the project manager in achieving project success Understand the project planning processes as per the PMI standards Develop an integrated project plan using a systematical methodology through the use of practical cases and examples Understand the basic concepts of project control

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Course Outline
1. 2. 3. 4. 5. 6. Project Management Framework Project Initiation Project Planning - Scope Definition Project Planning - Schedule Development Project Planning - Risk Management Project Planning - Budgeting

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Section One
Project Management Framework

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What is a Project
A project is a temporary endeavor undertaken to create a unique product or service, PMBoK
Temporary: Definite beginning and end. Not a continuous process. Unique: different in some distinguished way from similar ones
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Project Life Cycle

Phase 1 Pre - Project Initiation Phase 2 Planning Phase 3 Execution Phase 4 Close - Out Post - Project Project Need (Identification)

Monitoring and Control

General Concept & Feasibility Systems Scope Study & Project Plan Detailed Design & Execution Product Transfer
Product In Service (Support as required)

Funding for The study

Funding for Definition & Planning

Major Funding for Implementation & Transfer

Funding for Product Support

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Expenditures vs. phases

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 Knowledge 2008

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Project Management
It is the application of Knowledge, skills, tools and techniques to project activities in order to meet or exceed stakeholders needs and expectations, PMBOK

Finite Beginning and end (not continuous process) Uses Measurement Tools to accomplish/track Tasks Frequently needs Resources on ad-on basis
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Projects and Business Processes

Projects
Temporary Unique output Resources on temporary upon-need basis

Processes
Ongoing and repetitive Similar outputs Permanent resources

Projects and Processes

Planned, executed & Controlled series of tasks and activities Produce output/product
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The Triple Constraints

Time

Scope

Time: Finish on time Cost: Complete within budget Quality: Meet performance requirements and quality targets. Scope: All deliverables are completed.
Cost
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Quality
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What Project Planning Answers

What are we going to produce? How long will it take? Who is going to do the work? What might go wrong? And how can we avoid potential problems? How much will it cost?

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The Integrated Project Plan objectives

Scope Definition: Determine and portray the scope of effort required in order to fulfill the project objectives Schedule Development: Identify the required work (tasks) and establish a timetable (Schedule) Resource Planning: Identify all needed human resources and capital assets Risk Planning: Identify the expected risks and put a plan to mitigate/avoid them Budgeting: Determine the project budget by summing cost of each component of the work task

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PM Standards
Project Management Institute (PMI) Project Management Body Of Knowledge (PMBOK)
Issued by the PMI The reference to PM practices

PMI Certifications:
Project Management Professional (PMP) Certified Associate Project Manager (CAPM)

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Project Management Process groups

Project Initiation Project Planning Project Executing Project Closing Project Monitoring and Control Professional and Social Responsibility

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PM Knowledge Areas
Project Management Integration Scope Management Time Management Cost Management Risk Management Communication Management Quality Management Human Resource Management Procurement Management Professional and Social Responsibility
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In-Scope of this Course

Out of Course Scope

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Project Management Processes for a Project

Project Management Process Groups Knowledge Area Processes Initiating Process Group 4.1 Develop Project Charter 4. Project Management Integration 4.2 Develop Preliminary Project Scope Statement 5.1 Scope Planning 5. Project Scope Management 5.2 Scope Definition 5.3 Create WBS 6.1 Activity Definition 6.2 Activity Sequencing 6. Project Time Management 6.3 Activity Resource Estimating 6.4 Activity Duration Estimating 6.5 Schedule Development 7. Project Cost Management 7.1 Cost Estimating 7.2 Cost Budgeting 7.3 Cost Control 6.6 Schedule Control Planning Process Group 4.3 Develop Project Management Plan Executing Process Group 4.4 Direct and Manage Project Execution Monitoring & Controlling Process Group 4.5 Monitor and Control Project Work 4.6 Integrated Change Control Closing Process Group 4.7 Close Project

5.4 Scope Verification 5.5 Scope Control

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Project Management Processes for a Project

Project Management Process Groups Knowledge Area Processes Initiating Process Group Planning Process Group 8.1 Quality Planning 9.1 Human Resource Planning Executing Process Group 8.2 Perform Quality Assurance 9.2 Acquire Project Team 9.3 Develop Project Team 10.1 Communications Planning 10.2 Information Distribution 10.3 Performance Reporting 10.4 Manage Stakeholders 11.1 Risk Management Planning 11.2 Risk Identification 11. Project Risk Management 11.3 Qualitative Risk Analysis 11.4 Quantitative Risk Analysis 11.5 Risk Response Planning 12.1 Plan Purchases and Acquisitions 12.2 Plan Contracting 12.3 Request Seller Responses 12.4 Select Seller 12.5 Contract Administration 12.6 Contract Closure 11.6 Risk Monitoring and Control Monitoring & Controlling Process Group 8.3 Perform Quality Control 9.4 Manage Project Team Closing Process Group 8. Project Quality Management 9. Project Human Resource Management 10. Project Communication Management

12. Project Procurement Management

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Project Stakeholders
Are individual and organizations that are actively involved in the project, or whose interest may be affected as a result of project execution or project completion Key stakeholders on every project may include:
Project Manager Customer/user Project team members Sponsor PMO
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The Project Manager (PM)

Accountability is the one managerial task that cannot be delegated. There must be ONE person whose responsibility is to make a project work; the Project Manager, Norman Augustine, President and CEO, Lookheed Martin Corp.

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Project Team
Project Control: Cost and Schedule Contract Administration Technical Team Supply Chain Management: Purchasing, Logistics, Warehousing Subcontractor management Quality Assurance

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Project Management Context

Program: a group of related projects managed in a coordinated way to obtain benefits not available from managing them individually Subprojects: are often contracted to an external enterprise or to another functional unit in the performing organization (e.g. a single phase in the project life cycle)
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Project Management Context

Standards: a document established by consensus and approved by recognized body that provide for common and repeated use rules, guidelines Regulations: imposed requirement which specifies product, process or service characteristics.
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Project Management Office (PMO)

An organizational unit to centralize and coordinate the management of projects under its domain Provide PM support functions in the form of training, software, standardized policies and procedures, as well as direct management and responsibility for achieving the project objectives
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PM Primer: Summary
Projects: Temporary & Unique Project Life Cycle: Initiation, Planning, Execution, Close Out and control Project Management: Tools & Techniques Project Management Constraints: Time, Cost, and Quality (for a defined Scope) The Project Manager = Accountability Planning = Scope schedule resources risks - budget

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