KAIZEN TECHNIQUE APPLICATION TO THE UNIVERSITY OF LAGOS

I am writing to propose that you adopt the kaizen costing technique as a way to run the university of
Lagos.

Kaizen costing is a simple and effective way to improve the efficiency and effectiveness of any business,
particularly in highly competitive industries like higher education. It is a cost reduction technique aimed
at solving cost-related problems. The key benefits of applying kaizen techniques include:

1. Improved customer service: By listening and learning from students , the University will be able to
improve their customer service at a faster rate than other methods.

2. Reduced costs: By improving processes, university can save money on both labor and materials while
also reducing waste.

The key to applying kaizen costing in the university is determining what problems you have,
identifying ways to address those problems, and then implementing those changes as quickly as
possible.

Kaizen costing systems are particularly useful for universities because they provide students with
a centralized place where they can easily track their expenses and costs associated with their
projects. This can help students stay organized and ensure that they don't miss any deadlines by
forgetting about a particular expense or cost associated with a project.

In the university, Kaizen costing technique is used to identify and manage the indirect costs of a
project. It can be applied to almost any type of project, whether it is in manufacturing, service
industries, or research. The idea behind it is that you want to reduce total costs by identifying
areas where you can make changes that will improve quality without making a major investment
in resources.

One way to apply this technique is by looking at how much time it takes for each step in your
process. You can measure this by taking into account how long each step takes and then
combining that with how many people are involved at each point in order to calculate average
time per person. You can also look at how much money it costs to do each step, then compare
that with how much money would be saved if you did things differently.

Kaizen costing is a cost reduction technique that can be used in the university. The process of
kaizen costing is to identify the cost elements that have changed or added over time and to
determine how much they have changed or added. The goal of kaizen costing is to find ways to
reduce costs while maintaining quality.
For example, if an item has increased in price, then it could be considered a shift in demand. If
this item was being used by only 10% of students, then it may not be necessary for the school to
spend money on it. However, if this item was being used by 50% of students and there were
more students ordering it, then perhaps it would be necessary for the school to spend more
money on this item.

The next step would be to determine if there are any other factors that could cause the cost
increase or decrease such as changes in labor rates or raw materials costs etc...

A typical kaizen costing procedure involves gathering data about current processes and
operations, then identifying opportunities for improvement. The instruments used to gather data
was questionnaire, interview and document analysis. The goal here is to find ways to reduce
costs without reducing quality or service. For example, if a university's production line is using
too many machines at a time and it takes longer than usual for each part to be made, then it might
be possible to implement some sort of automation system that would allow more people to work
on fewer machines.

Once these improvements are identified, they must be tested and evaluated before
implementation. This step may take several weeks or months depending on how complex the
changes are likely to be—but once everything has been worked out, the changes should become
permanent and ongoing.

For example, if something is found to be unused, it is better not to try to use it, but to remove it
at once. If some employees are underutilized, they can be asked to help with Kaizen. Savings as
a result of Kaizen can usually be achieved by asking how much manpower and how many goods
are needed to achieve a target productivity level.

University Administration Cost Centre:

The first step of kaizen costing is to have an open forum for employees to share ideas about why
their costs are going up or down. For example, if one department's cost increases because
someone who used to work there quit, then you might want to investigate why this happened and
find ways to prevent it from happening again.

The second step is to create a "target cost" for each department and figure out what percentage of
its target budget should be spent on salaries and benefits for each employee. This percentage
should be based on the average salaries for similar jobs in the industry as well as any other
factors that impact hiring practices at your company (such as how many hours per week people
typically work).

Finally, once you've calculated how much each department should spend on salaries and benefits
per employee, you can divide up those costs among all employees.

To use this technique effectively in the university, one would need to have a clear sense of what
you want to accomplish. For example, if you're trying to cut down on paper use at the library,
then you might consider eliminating some of those wasteful office supplies like Post-It notes and
pens from around campus. You could also look into replacing outdated technology with newer
models or developing software that allows students to access their coursework from anywhere
with an internet connection (like laptops).

After identifying these changes, it's time to start implementing them! The critical aspect is
making sure everyone knows about them so they can start working together towards the goal.

This technique helps you identify where your costs are increasing and where they might be
decreasing. It also helps you focus on reducing those costs.