1.

POSITION TITLE (as approved by authorized agency) with

Republic of the Philippines parenthetical title
POSITION DESCRIPTION FORM
DBM-CSC Form No. 1 ADMINISTRATIVE OFFICER II
)Revised Version No. 1 , s. 2017 (
2. ITEM NUMBER 3. SALARY GRADE

ADOF2-30328-2020 SG - 11

4. FOR LOCAL GOVERNMENT POSITION, ENUMERATE GOVERNMENTAL UNIT AND CLASS

Province 1st Class 5th Class

City 2nd Class 6th Class
Municipality
✘ 3rd Class Special
4th Class
5. DEPARTMENT, CORPORATION OR AGENCY/ 6. BUREAU OR OFFICE
LOCAL GOVERNMENT

DEPARTMENT OF EDUCATION DIVISION OFFICE

7. DEPARTMENT / BRANCH / DIVISION 8. WORKSTATION / PLACE OF WORK

DIVISION OF PASIG CITY MAYBUNGA ELEMENTARY SCHOOL MAIN

9. PRESENT APPROP ACT 10. PREVIOUS APPROP ACT 11. SALARY AUTHORIZED 12. OTHER COMPENSATION

N/A Php 23,877.00/mo Php 2,000.00/mo PERA

13. POSITION TITLE OF IMMEDIATE SUPERVISOR 14. POSITION TITLE OF NEXT HIGHER SUPERVISOR

SCHOOL HEAD AND ADMINISTRATIVE OFFICER V ASSISTANT SCHOOLS DIVISION SUPERINTENDENT

15. POSITION TITLE, AND ITEM OF THOSE DIRECTLY SUPERVISED

(if more than seven (7) list only by their item numbers and titles)
POSITION TITLE ITEM NUMBER

Administrative Assistants/Aides in the School N/A

16. MACHINE, EQUIPMENT, TOOLS, ETC., USED REGULARLY IN PERFORMANCE OF WORK

COMPUTER, PRINTER, SCANNER, COPIER MACHINE, COMMUNICATION LINE, INTERNET, CALCULATOR, RULER, PENCIL, PEN,
ETC.
17. CONTACTS / CLIENTS / STAKEHOLDERS
17a. Internal Occasional Frequent 17b. External Occasional Frequent
Executive / ✘ General Public ✘
Managerial
Supervisors ✘ Other Agencies ✘
Non-Supervisors p ✘ Others (Please Specify):
Staff ✘

18. WORKING CONDITION

Office Work ✘ Other/s (Please Specify)
Field Work ✘

19. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE UNIT OR SECTION

This unit is responsible for the implementation of an effective and efficient administrative support functions particularly on personnel
administration and property custodianship in the school.
20. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)
This position is responsible for the implementation of an effective and efficient administrative support functions particularly on personnel
administration and property custodianship in the school.
21. QUALIFICATION STANDARDS
21a. Education 21b. Experience 21c. Training 21d. Eligibility
Career Service Professional /
Bachelor's degree None required None Required
Second Level Eligibilty
21e. Core Competencies Competency Level

Self Management, Professional and Ethics, Result Focus, Team Work, Service Orientation, Innovation N/A

21f. Leadership Competencies Competency Level

N/A N/A

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22. STATEMENT OF DUTIES AND RESPONSIBILITIES (Technical Competencies) Competency Level
Percentage of Working (State the duties and responsibilities here:)
Time
PERSONNEL ADMINISTRATION
Recruitment and Selection
Provide human resource management support to the school head and coordinate with AO IV (HRMO
II) of the SDO in the following HR-related functions:

a. recruitment and selection of applicants in the school assigned

b. promotion and deployment of personnel in the assigned school by checking and validating the
completeness and authenticity of documents to be submitted to the HRMO for preparation/issuane of
appointment
c. Prepare ERF of qualified teachers and submit to SDO for processing
Personnel Records
a. Update regularly 201 files and maintain database of personel information of school personnel

b. Act/assist the designated Agency Authorized Officer (AAO) in the field in terms of
verifying/approving GSIS loans and agency remittance advice (ARA) as may be delegated

c. Consolidate daily time record (DTR) of school personnel and prepare monthly report of service
(Form 7)
d. Monitor and record attendance/absence of the school personnel and report to the school head
issues and concerns related thereto
e. Acts on application for leaves of school personnel and facilitate recommendation by the school head
and approval by the SDS
f. Update vacation service/leave credits of school personnel and regularly communicate to all
concerned
g. Maintain the confidentiality of personal information of school personnel to which he/she has legl
access
h. Coordinate with concerned offices, such as BIR, GSIS, Philhealth, Pag-IBIG, CSC, amd other
agencies/entities on the implementation of policies and guidelines relevant to the personnel

Compensation and Benefits

a. Communicate and submit to SDO applicable personnel benefits for processing, funding and release
N/A
b. Monitor and prepare notices for step increments and adjustments for school personnel and submit
100% to HRMO for checking and verification
c. Process retirement/separation benefits of school personnel for indorsement by the school head to
the SDO

Other HR-related functions

a. Update school personnel of the latest HR-related policies
b. Develop and present to the school head/HRMO innovative strategies in improving HR practice in
the school
c. Assist the school head in performance management, rewards and recognition and learning
development policies and practices implementation in the school
d. Prepare and submit Hrrelated reports to the school head/HRMO
e. Coordinate regularly with the HRMO in the implementation of HR policies and guidelines
f. Facilitate submission and approval by the SDS of Permit to Study/Practice of Profession, Authority
to Travel and other school requests for school personnel

PROPERTY CUSTODIANSHIP
a. Facilitate procurement of supplies, materials, equipment, etc of the school based on approved
SIP/AIP or as directed by the school head

b. Ensure that supplies, materials, equipment, textbooks and other learning resource materials are
stored properly in a secured facility
c. Keep an updated inventory of all supplies, materials, equipment, textbooks and other learning
resource materials
d. Issue supplies, materials, equipment, textbooks and other learning resource materials to requesting
teaching and non-teaching personnel of the school

e. Prepare and submit reports on all property accountability of the school

GENERAL ADMINISTRATIVE SUPPORT

a. Assist the school head in the preparation of School Form 7 (SF 7) / loading of teachers
b. Assist in the school planning team in the preparation of SIP/AIP
c. Provide general administrative support to school head and teachers like reproduction of learning
materials, encoding of reports, preparation of documents, etc
d. Perform other functions as may be assigned by the immediate supervisor

23. ACKNOWLEDGMENT AND ACCEPTANCE:

I have received a copy of this position description. It has been discussed with me and I have freely chosen to comply with the
performance and behavior/conduct expectations contained herein.

NICK QUEL JEAN B. CANILLO CHRISTOPHER S. SANTOS

Employee's Name, Date and Signature Supervisor's Name, Date and Signature

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