Contingency, Emergency Preparedness & Response Procedure

I. PURPOSE
I.1 This procedure was established to enable Megatransport Incorporated (referred to as the Company in
this entire procedure)MEGATRANSPORT MANAGEMENT, ESH/PCO to prepare contingency measures in order
to prevent or at least mitigate the adverse consequences resulting from emergency situations.

This procedure also intends to reflect the basic response to take in the most common emergencies likely to be
experienced at the company. In responding to major emergencies priority will always be placed on eliminating
damages to environment, preventing or minimizing harm or injury to individuals, minimizing damage to the
company’s properties and retoring normal operation in the shortest possible time frame. To be able to
effectively carry-out an orderly, timely and safe evacuation to all personnel in affected areas during emergency
whenever necessary.

II. OBJECTIVE
II.1 To mitigate and combat spills involving chemical substances and/or hazardous wastes to be transport.
This Contengency plan, Emergency Preparedness and Response procedure provides assurance to DENR-EMB,
DOLE,nearby communities such as barangay’s munipal’s, and other stakeholders on the emergency
preparedness and response capacity of waste generators,transporters, and TSD facilities

III. SCOPE
II.1 This procedure covers activities in preparing and responding to emergency situations that can cause
harm to employees, environment, personnel and properties within the company premises including workplace
vicinity and areas where the trucks passing through.

IV. DEFINITION
IV.1 Emergency Preparedness and Response Team (EPRT) – Group of employees trained to prepare and
respond to different type of emergencies

IV.2 Emergencies – Any situations that poses an immediate risk to health, life, property or environment that
requires urgent intervention to prevent worsening of the situation

IV.3 Emergency Evacuation – The systematic, immediate ad rapid movement of people away from the threat
or actual occurrence

V. RESPONSIBILITIES
V.1 Chief Marshall/Commanding officer – Rodulfo C. Manuel
 Give directive on the utilization of all company resources needed during emergency
 The one who approve the budget that will be needed in emergency situations i.e spillages

V.2 Deputy Marshall – Christian V. Villarama & Louie Elgin V. Sabariaga

 Assumes the responsibilities of Chief Marshall/ Commanding Officer when not around
 Provides initial information to ERPT, safety/ PCO
  Maintains an overview of events to ensure that appropriate response strategy is implemented during
emergency i.e. spills
 Decides whether evacuation is needed in coordination with chief marshall

V.3 Incident Controller/Verifier – Dispatch Units/ Jake Cataluna

 Respond to intial notification of an incident

 Communicate with EPRT and notify the safety officer/PCO
 Continues monitoring to the drivers while safety officer/pco is preparing for rescue
 Informing the management about the status of the incdent i.e spills by wy of posting the the viber
groups.

V.4 Emergency response team leader/Coordinator – Granny E. Juancho & Arnaldo B. Celis

 Liase and provide support to the incident controller/Verifier to ensure an effective response are
implemented
 Coordinate and activate the appropriate EPRT of the emergency situation
 Conduct and prepare investigation
 Identify and recommend necessary trainings/seminar for ERPT
 Initiate training/drill schedule and spearheads its conduct
 Recommend acquisition of necessary materials, tools and equipment as maybe needed by ERPT and/or
Emergency Response Program

V.5 Alarm and Communication Team – Agnes V. Sabriaga, Marie Rovie Ann Ancheta,Reika Boticario & Vivian
Edano

 Responsible to locate and identify the type of emergency

 Responsible in activating the alarm when emergency arises
 Responsible for ensuring availability of emergency services vehicle at all times
 Responsible in coordination/calling for outside assistance as directed by the incident controller
 Responsible for conducting head count/roll call attendance
 Responsible for ensuring that all employees are accounted and no one is left or near the place of
disaster
 Responsible for coordination with other organization for training, seminar and assistance needed by
the ERPT and/or the Emergency Response Program
 Responsible to facilitate needed medical requirements for the hospitalization of the injured personnel
(i.e. SSS, Philhealth etc.)
 Responsible in coordination to immediate family member of the injured personnel

V.6 Security and Crowd Control Team – Security Guard on duty

 Responsible for securing and/or cordoning-off theincidet scene, project compound and its immediate
vicinity from intruders aand other people who intends to take advantage of the situation
 Responsible for immobilizing unauthorized vehicle, personnel and equipment movement to provide
clear and free access for the EPRT
 Responsible for protection of project compound, properties,employees and the public during
emergency situation
 Responsible to assists/guide responding outside emergency response group
  Responsible to locatesafeparking space for responding outside emergency group’s vehicle,tools and
equipment needed for the operations
 Responsible to provide clear and safe route to casualty and all employees during evacuation
 Responsible in providing assistance to other ERT as reqired and needed reaction, search and rescue
team
 Responsible in clearing and ensuring that all walkways/pathways are free from any obstruction when
rescue operation starts.

V.7 Fire Extinguishing Team – Gilbert Asejo & Availble drivers

 Responsible for ensuring the availability and good condition of fire fighting medium (fire
extinguisher,drum/bucket, fire hydrant/hose)
 Responsible for initial firefighting actions and prevention of fire escalation
 Responsible for coordination with the communication team for possible outside assistance from BFP
 Responsible in providing assistance to other emergency reponse team as needed

V.8 Medical team – Louie Elgin V. Sabariaga, Vivian Edano and Safety Officers

 Administer first aid treatment and stabilizing the condition of casualty

 Decides and assists casualty if medical evacuation or transfer to hospital is necessary for further
medical treatment
 Ensures that medical supplies are readily and sufficiently available at all times

V.9 Salvage Team – Loui Elgin Sabariaga, Reika Boticario, Jake Cataluna

 Responsible for the protection and retrieval of all important documents if possible to do so
 Responsible to provide assistance inassessment of damage brought by crisis

V.10 Evacuation Team – Granny Juancho & Arnaldo Celis

 Responsible for the location and assessment of designated evacuation/assembly area if safe to stay of
transfer to alternate convergence area is needed
 Responsible for the orderly and safe evacuation of personnel out of project compound
 Emergency Preparedness and Response Organizational Stracture

Chief Marshall/
Commanding
OFFICER

Deputy Marshall
Medical Team

Proper coordination
and communication
Emergecy Response
Team Leader Fire Extinguishing
Team
Coordination simultaneously Evacuation Team
Incident Eve
Security and Crowd
Controller/Verifier Control Team

Alarm and
Communcication
team

Salvage Team

SCENARIO #1
In cases of Hazardous Material Spill , he shall immediately do the following

 RESCUE - Evacuate the spill area. Provide assistance including the use of safety showers and eyewashes if
needed. Seek emergency medial assistance once properly decontaminated.
 CONFINE - Confine the spill area by closing the nearest doors to the spill area. Isolate contaminated persons
and do not allow them to leave or spread the contamination. Cover drains to prevent spills from entering the
environment.
 REPORT - Immediately report the spill to the appropriate emergency response office( i.e, Barangay,Municipal,
DENR-EMB and Company Emergency Preparedness and Response unit). Provide information on injured staff,
type of hazardous material spilled, estimated quantity, and location.
 SECURE - Secure the area until emergency response personnel arrive to ensure no one enters the spill area. If
the area has multiple entrances, be sure to locate staff at all entrances to prevent entry.
 CLEANUP - Cleanup must only be conducted by qualified personnel with the appropriate training, protective
equipment and cleanup materials. Depending on the nature and size of the spill, trained department or
laboratory staff may be able to cleanup the spill as specified below. Otherwise emergency response staff are
available 24-hours / 7-days a week to respond.
Minor Liquid Spills (<100ml )
Staff can clean up minor spills (less tan 100ml or 10mCi) following these instructions:

 Notify all other persons in the areas that a spill has occurred.
 Prevent the spread of contamination by covering the spill with absorbent paper/saw dust.
 Clean up the spill using disposable gloves, absorbent paper/saw dust, broom and dustpan. Carefully fold
the absorbent paper with the clean side out and place in a plastic bag for later disposal as radioactive
waste. Also put contaminated gloves and other contaminated disposable material in the bag.
 Prepare fire extinguishers and fire hose lines if available for possible use
 Apply saw dust, absorbents or adsorbents to collect the spill

SCENARIO #2
In case of Fire
If Fire breaks out from the yard
 Alarmcommunication team activates fire alarm by any available means (i.e., whistle, siren and radio call)
 Emergency team leader and incident controller activates fire extinguishing team
 If fire under control, fire extinguishing team extinguishes the fire completely
 Roll call/ head count would be conducted by the alarm/communication team at the convergence/assembly
area
 If there is a person missing, reaction and search and rescue team conduct search and rescue until they
locate the missing person
 If the victim is injured the emergency team leader activates medical emergency response plan.
 If fire not under control, alarm/communication team calls for outside assistance ( I.e., Bureau of Fire
Protection)
 Evacuation team initiates evacuation at affected area
 Security/Crowd Control Team secures and restricts vehicle entering and leaving the compound/jobsite.
Fire breaks out where the truck is located (I.e., transiting)
 The driver/helper locate where the fire starts
 The driver/helper quicky used appropriate fire extinguisher located in their truck
 The driver/helper must notify the dispatchers
 Once the fire is gone , wait for the maintenance unit for advice or if rescue is needed
 If the fire is huge wherein the fire extinguisher in their trucks is not enough to control the fire, therefore
they have to coordinate to BFP nearby or LGU emergency response unit.
 Emerency Response Team Leader invitigates and assess for actual damages and /or injuries
 Emergency Response Team Leader prepare and submit report to HS Committee.

SCENARIO #3
In case of road accident (i.e., Multiple File-up Collision, Side Swipe collision and Head-on Collison)

Minor Accidents
 Safety First
The principal concern during a car accident is the safety and well-being of everyone involved. Alight from
your vehicle and take pictures of the situation whatever happens.
 Do Not Cause Traffic
After that, the drivers should pull their vehicles out of the road immediately so that they're both clear of
oncoming traffic. Use flares or cones, if you have them, to alert other drivers, and turn on your hazard
 lights so that you can be more visible. Call the MMDA Hotline 136, and ask for assistance. Do not leave the
scene of an accident--even a minor one--until everything has been resolved to everyone's satisfaction.
 Once the initial shock wears off and it's apparent that no one's been seriously hurt, tempers may flare.
Refrain from losing your temper. Get the other driver's name, address, contact information and insurance
details, and provide the same for him (this is why it's a good idea to carry your insurance information in
your vehicle). See if an amicable settlement can be made. If not, call the MMDA hotline 1-3-6, and ask for
traffic enforcers/investigators to be present on the scene immediately. Remain at the scene until the
investigators arrive and tell you that you can go.
 Insurance and Repairs
With the basics taken cared of, it's time to see about the damage to your car and how you can go about
getting it fixed. If you can, call your insurance agent immediately while you're still at the scene and ask him
about repairs. Keep in touch with the traffic investigators, and file a report on the accident if they ask.

Major Accidents

 Check if anyone is hurt.

Check yourself and your passengers to see if anyone has been injured. If someone is hurt, summon medical
assistance right away, or dial MMDA 1-3-6 and ask for a medical team and a traffic investigator to go to the
scene.
 Make sure to take pictures of the accident.
Once your condition and that of your passengers has been established, take pictures. This is the best
arguing tool that you can have. Photos showing the vehicles and the surrounding area can help get you out
of a bind if the other person denies what happened. Make sure to take pictures of both vehicles, (including
license plates), and the area in which the accident occurred.
 Move your vehicle off to the side of the road if possible.
It is unsafe to continue to sit in traffic and a two-car fender bender could turn into a multiple-car pileup
very quickly. If you are unable to move your vehicle, make sure to stay in the area of the incident until the
investigators arrives.
 Let the investigator take command of the situation, and institute measures to prevent the accident from
getting worse.
When the police arrive, you will want to get their names so that you can refer back them later when
reviewing the accident details. Additionally, you shouldn't rely solely on the police report to tell your side
of the story.
 Exchange information with the other driver.
If involved in an accident with another driver, make sure to exchange the following information with that
driver: name, address, phone number, insurance company, policy number, driver's license number and
license plate number. You also should write a description of each vehicle, including the make, model, year
and color.
 Contact your insurance company and know what your policy covers.
After exchanging information with the other driver, you next move should be to contact your insurance
company to let them know that you've been in an accident and to give them your version of the events.
Additionally, you should be aware of what exactly your policy covers. You might find out that the actual
cost to repair your car manageable enough to avoid going through your insurer and incurring a premium
hike.
 File an accident report with the police department.
Having a police report on hand can assist in speeding up the insurance claims process. You can file a report
at your local police station.
 PROCESS FLOW DIAGRAM OF ALL WASTE STREAM

II04 – Oil – Contaminated Material (I.E SPILLS)

WASTE SEGREGATION

OIL
SEPARATE FOR KEEP IN CONTAINER TO
CONTAMINATED
SAFETY PURPOSES AVOID POSSIBLE SPILLAGE
WASTES

SECURE THE COVER THE CONTAINER

CONTAINER INSIDE THE WITH PLASTIC TO ENSURE
TRUCK NO SPILLAGE HAPPEN

TRANSPORT THE
WASTE TO TSD WASTE DISPOSAL
FACILITY

NOTE: PROPER PPE MUST BE WORN (i.e GLOVES, GOGGLES, SAFETY SHOES AND MASK

GREASE WASTES (H802)

S
GREASE WASTE COLLECTOR MUST PLACE IT INSIDE THE
E
COLLECTED FROM WEAR RUBBER GLOVES CONTAINER TO AVOID G
GENERATORS AND GOGGLES POSSIBLE SPILLAGE R
A
T
I
O
DRIVER FOLLOW SAFE SPEED AT ALL SECURELY COVER THE N
TIMES TO AVOID UN INTENDED CONTAINER
MOVEMENTS OF CONTAINERS

UNLOAD
CAREFULLY TO TSD WASTE DISPOSAL
FACILITY`

NOTE: PROPER PPE MUST BE WORN (i.e GLOVES, GOGGLES, SAFETY SHOES AND MASK