Professional Documents
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Summary Writing
Summary Writing
WRITING A SUMMARY
1) DEFINITION/DIFFERENTIATION
Summary is a shortened or compressed version, in your own words, of something you have
read; OR: a brief description of the main ideas of the summarized text in which details and
repetitions should be omitted; OR: 10-30% compression of a whole text in your own words.
It should be differentiated from quoting and paraphrasing. Quoting is word-for-word
reproduction of the original source. Paraphrasing is reproduction of a small part of the text in
the same volume of detail in your own words.
2) REQUIREMENTS
a) brevity (it conveys the textual information briefly – 10-30% compression of the original).
b) fidelity to the source (it represents the source accurately and comprehensively)
c) completeness (it covers all the important points made in the text).
d) objectivity (it does not reflect your own point of view)
3) STAGES
1) Skim the article for general comprehension, identify the main topic and idea Find the main
point of the article.
2) Re-read the article. Underline important ideas, circle key terms. Divide the article into
sections and label each section in the margins, make up a plan. Cover briefly each point of the
plan.
Note the main idea of each paragraph if the article is short.
3) Write brief summaries of each section. This should become a brief outline of the
article. While doing so, divide the information into:
- Key points: cite them literally
- Significant points: compress and rephrase them
- Minor points: omit them
4) Write the main point of the article in your own words (a sentence that expresses the central
idea of the article as you have determined it from steps above).
5) Write a draft of the summary. Combine all the information.
6) Review the draft and finalize your summary.
4) STRUCTURE
A summary typically contains about 6 sentences falling into 3 Parts:
I. Introduction 1) (author, source, title, topic, genre) and
2) the "umbrella" sentence covering the whole text
II. Brief outline of issues, problems raised, approaches to dealing with them, research results.
III. Conclusion (the conclusion drawn by the author of the source, the summarizer's evaluation of
the significance of the work, its target audience, analysis of the author's position and approach).
For some types of articles a summary typically has the following structure:
Part 1. Situation. It introduces the topic of the summary and answers the question: What are we
talking about?
Part II. Problem Solution. Problem answers the question: a) Why are we talking about this? or
b) What is the problem? Solution answers the question: What is to be/have been done?
Part III. Evaluation. It answers the question: How good is the solution?
5) SAMPLE
Original text: 'At a typical football match we are likely to see players committing deliberate
fouls, often behind the referee's back. They might try to take a throw-in or a free kick from an
incorrect but more advantageous positions in defiance of the clearly stated rules of the game.
They sometimes challenge the rulings of the referee or linesmen in an offensive way which often
deserves exemplary punishment or even sending off. No wonder spectators fight amongst
themselves, damage stadiums, or take the law into their own hands by invading the pitch in the
hope of affecting the outcome of the match.' [100 words]
Summary: Unsportsmanlike behaviour by footballers may cause hooliganism among spectators.
[9 words] (How to 2007)
6) TIPS
Do's
- When summarizing a passage, first absorb its meaning and then capture in your own words the
most important elements from the original (Perrin 2005, p.117)
- Follow the original organization where possible.
- The first sentence should express the overall message of the text. The remaining sentences
should present the most important ideas, data, conclusions in the text.
- Arrange all pieces logically.
- Use the author's key words.
- Use a lower level of language difficulty than the authors of the original use. Make the summary
clear and understandable to someone who has not read the original article. It should stand on its
own (Druker 2006).
Don’ts
- summarize as you read the text for the first time;
- use minor points and repeated information;
- include your own ideas, illustrations or interpretations;.
- use such phrases as “the author says”, “the article reports”;
- directly quote the author without quotation marks.
- Don't use such phrases as “the author says”, “the article reports”. Instead, use:
affirms, agrees, announces, answers, approves, argues, assures, believes, challenges, claims,
comments, confirms, criticizes, debates, decides, describes, determines, discusses,
emphasizes, explains, highlights, informs, inquires, interprets, manifests, makes known,
notes, objects, observes, offers, points (The Art 1996)
7) EVALUATION CRITERIA
Content:
Compression (list and gist)
Logical consistency (use connectors)
Coverage (mention all important things)/Generalization
Objectivity (reflect the source author's viewpoints rather than your own)
Language:
Accuracy (proofread for grammar mistakes)
Vocabulary range (use terms)
Independence from the source (rephrase)
8) REFERENCES
1. The Art of Writing Precis and Abstract (1996) Manual for Senior Students. Moscow, MGU.
2. Bell, J. (2006). Doing your Research Project. (4-th ed.). New York: Open University Press.
3. Blaxter, L. et al. (2006). How to Research. (3rd ed.). Open University Press. (Pp.54-57)
4. Druker, Ph. (2006). Advanced Technical Writing. How to Summarize. (Web outreach course)
University of Idaho. Retrieved January 24, 2008 from
http://www.class.uidaho.edu/adv_tech_wrt/resources
5. Perrin R. (2005). Handbook for College Research. Boston - New York: Houghton Mifflin
Company.
6. Plotnick, J.( 2007). Paraphrase and Summary. University of Toronto. Retrieved January 24,
2008 from http://www.utoronto.ca/ucwriting/paraphrase.html
7. How to Summarize. Copyright © Mantex 2000—2007 Retrieved January 24, 2008 from
http://www.mantex.co.uk/samples/summary.htm
8. Shintemirova, S., Temirkhanova, S. (2005). A Guide to Summary Writing. KBTU: Almaty.
9. Weidenborner, S. et.al. (2005). Writing Research Papers: A Guide to the Process. (7th ed.).
Boston – New York: Bedford/St. Martin’s. (Pp.143-156)
9) EXERCISES
Exercise 1. Write a 6-sentence summary of the text below. Compare it with the given sample
and evaluate both in terms of compression, coverage, logical consistency and generalization.
Sample summary:
This text tracks down the evolution of the methods of drilling due to their growing
importance. This evolution is characterized by the development of drilling means and operations,
starting from the most primitive percussion drilling through more universal and sophisticated
rotary and turbodrilling to novel drills, such as fusion, vaporization, thermal spalling, chemical
reactions and mechanically induced stresses.
All these methods have their advantages and disadvantages, for example rotary drilling
needs high consumption of power, whereas turbodrilling is more efficient and economical than
rotary drilling, while both are interchangeable.
Ospanov Daulet, 2 year student of KBTU, 2004, teacher B.Jolamanova
Exercise 3. Read the paragraph and mark the sentences from it as important (I) or unimportant
(U) information pieces.
The open source approach is a convenient way for a large number of loosely organized
programmers to contribute to the development of a piece of software. Usually they are unpaid
volunteers who donate their time. They enjoy programming and have a need for that particular
piece of software, so it is in their interest to help improve it by adding new features or fixing
bugs. One person, or a small group, acts as the project coordinator and maintains the official
version of the source. Other people suggest bug fixes, contribute new features, or improve the
design of existing modules. The coordinators examine and test these contributions and decide
how to integrate them into the current source.
_____1) The open source approach is a convenient way for a large number of loosely organized
programmers to contribute to the development of a piece of software.
_____2) Usually they are unpaid volunteers who donate their time.
_____3) They enjoy programming and have a need for that particular piece of software, so it is
in their interest to help improve it by adding new features or fixing bugs.
_____4) One person, or a small group, acts as the project coordinator and maintains the official
version of the source.
_____5) Other people suggest bug fixes, contribute new features, or improve the design of
existing modules.
_____6) The coordinators examine and test these contributions and decide how to integrate them
into the current source.
1) Computers can be programmed to generate images and animations that model other systems.
These systems can be those that exist in the physical world in which we live (for example,
people and objects), as well as those from the imagination (e.g. life on the moon and mythical
beings). For example, the Sim Theme Park program allows users to design their own roller
coasters, and provides the option to turn off gravity.
2) Simulations can also be used to emulate scenarios that may be too dangerous to practice with
real people. Pilots often use simulations when learning about new equipment. Furthermore,
computers can be used to model elements that are hard to observe such as molecular structures.
Set A
1) BG Group has launched a new Graduate School at the Kazakh – British Technical University
(KBTU) in Almaty, Kazakhstan.
2) Both BG and joint sponsor, Shell, will each contribute USD 250,000 in sponsorship to KBTU
over a two year period in support of postgraduate programs.
3) For the past six and a half years, BG has provided Southampton University with core
resources to implement an environmental education and development program in Kazakhstan.
4) The Chair runs a very successful Masters degree program in Environmental Management in
Almaty.
Set B
1) The depth of an oil-well is controlled by the depth at which oil is found.
2) The diameter of the oil string depends largely on the expected productivity of the well.
3) The number of casing "strings" and their diameter depends on the local conditions and the
expected depth of the well.
4) The diameter of a well varies.
Set C
1) To help transfer western experience in environmental management to the emerging nation, in
1993 BG opened the Chair of Environmental Technology. Based at the Almaty Institute of
Power Engineering and Telecommunications (AIPET), the Chair develops practical, affordable
solutions to address some of Kazakhstan's severe environmental problems.
2) For the past six and a half years, BG has provided Southampton University with core
resources to implement an environmental education and development programme in Kazakhstan.
The Chair runs a very successful Masters degree programme in Environmental Management in
Almaty.
3) BG developed performance measures to provide new projects with benchmarks to assess the
environmental impact of the development.
4) Awareness guidance has been developed, introducing the subject of biodiversity and
providing a basic toolkit for operators in each country to start to investigate the local
implications for their business.
5) BG will ensure that the conservation objectives of protected areas are fully considered within
the environmental impact assessment and decision making processes in the Company.
Exercise 6. Find the key sentence in the paragraph below:
No longer just a tech producer, China is becoming a gargantuan tech consumer. China is dotted
with rabbit warrens of small electronics boutiques, selling everything from known brands to
home-made kit, multi-coloured CDs to 2GB memory cards. No-one can accuse the Chinese of
being behind the times. It will come as little surprise that China is now the world's largest cell
phone market, with more than 380 million mobiles. And, just like internet penetration, the
number is rising at an impressive rate. Just like the rest of the world, they are in love with their
phones.
Exercise 7. Read the passage and enlarge its suggested summary with the missing important
information.
Original passage:
China is so ready to compete with US technology that, in one particular case, it bought the
company. In December 2004, Chinese PC manufacturer Lenovo did the unthinkable - it bought
part of IBM. The part, that is, that makes PCs. Lenovo was already China's largest PC maker but,
after the IBM deal, it has shot up from 9th largest to 3rd largest PC manufacturer in the world.
Lenovo's Alice Li told Click: "It's a very important transaction for us. For Lenovo that
acquisition makes us a truly international company. "We've accumulated an international
management team and reputable international brands - for example, Thinkpad - and all the
patented technology related to that brand. And we also now have an immediate worldwide
distribution network."
Suggested summary: The passage focuses on China's expansion.
Exercise 8. Identify the logical links between the given sentences and compress them into one,
using appropriate connectors
1) Tools to breach computer systems that require minimal computer system expertise are
increasingly available.
2) More people can hack into computer systems, steal confidential data on a computer, alter, or
even corrupt, targeted computer systems.
3) Intruders can use your computer to attack your organization, other corporations, and even
governments.
4) Computers can be used to achieve detrimental effects if we, as computer users, are not aware
of security vulnerabilities and do not take steps to prevent computer attacks.
Exercise 9. Define the type of logical relations (right column) between the opposed vocabulary
units in the left column: