Draft Bid Documents, Procurement

If Post-Review,Plan-Goods
Public Disclosure Authorized
Date of General Procurement Notice 10 November 2008 Posted on line No-objection Dates are Not Required
including specs and SPN
Loan #:4458 ET, Grant # H395-ET BASIC DATA Bidding Period Bid Evaluation Contract Finalization Contract Implementation
quantities, draft SPN Advert
On-line
Prior/ Prep & Bid Submission No- Plan Contract Date Date Opening Arrival Inspection
Package Lot Estimated Proc. Plan vs. No-objection UNDB Bid Closing-
Description* Post Submission Invitation Bid Eval objection vs. Amount in Contract Contract of of Final
Number Num Am’t US$ Method Actual Date Gateway Opening
Review. Date Date Rpt Date Actual US$’000 Award Signature LC Goods Acceptance
Nat Press
Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks
Norm Duration of Proc Steps
Actual Actual
List of Contracts

Vehicles 4WD Long base Qty 20 for MSTs & RPCUs

Plan
I 1,000.00
Actual
4WD station Wagon Qty 2 for FPCU II 100.00

1 Double Cabin Pick up 4 WD QTY 25 for New F/ICB/Y1/01 ICB Prior

Weredas III 750.00 Plan 12/06/09 19/06/09 26/06/09 03/07/09 17/08/09 16/09/09 26/09/09 Plan 11/10/09 26/10/09 23/11/09 22/05/10 12/06/10
Actual

Motor cycle Qty 135 for new and existing weredas) IV 473.00 Plan
Actual Actual
Sub Total 2,223.00

Plan
Radio Transmitter for new 20 Longbase for 16 MSTs Plan 27/04/09 04/05/09 03/06/09 03/07/09 13/07/09 Actual 18/07/09 28/07/09 26/09/09 11/10/09
2 and 4 RPCUs
F/NCB/Y1/01 I 100.00 NCB Post
Plan
Public Disclosure Authorized

Actual 23/05/09 Actual

Sub Total 100.00

16 Photo Copiers for MSTs I 46.00

Plan
75 Desktop computers, (5 for FPCU, 20 for Ext
RPCU, and 50 for new weredas) II 100
Plan 20/04/09 05/05/09 04/06/09 02/07/09 Actual 17/07/09 01/08/09 31/08/09 15/09/09
3 75 UPS and 65 Printers (UPS:-5 for FPCU, 20 for Ext F/NCB/Y1/02 NCB Post
RPCU, and 50 for new weredas) Printers 15 for III 65.00 Plan
FPCU/RPCU and 50 for weredas
Actual
Laptop Qty 15 ( 3 for FPCU and 12 for RPCUs) III 28.00 Plan
Actual 20/05/09 Actual
Sub Total 239.00
Plan
Camping materials and field furnifures (Tents, Beds
Mattress, sleeping bags, Camping tables & chair), Plan 01/07/09 16/07/09 26/07/09 10/08/09 Actual 17/08/09 22/08/09 06/09/09 06/09/09
4 F/NS/Y1/01 Items 45.00 Shopping Post
water filters, Torchs/ solar lamps, rain coats & fiels
Plan
kits for Wereda office and MSTs
Actual Actual
Sub Total 45.00
Mini Generator capacity 5 KVA Qty 42 for wereda
PCDP staffs ( 10 Afar, 17 Somali, 11 inoromia and Lot I 80.00
4 SNNP) Plan
Mini portable Generator capacity 4KVA Qty 16 for
Public Disclosure Authorized

5 MSTs to the respective reagions F/NCB/Y1/03 Lot II 25.00 NCB Prior

Plan 15/07/09 22/07/09 29/07/09 28/08/09 18/09/09 28/09/09 Actual 13/10/09 20/10/09 19/11/09 26/11/09
Medium size generator Capacity 10 KWA , Qty 4 (one
each for RPCU) and 30KVA qty 2 (one each for Lot III 85.00
MoFA and FPCU) Actual
Sub Total 190.00
Cash safe and Fax machine one each for 55weredas,
Plan 15/07/09 30/07/09 09/08/09 24/08/09 Plan 31/08/09 05/09/09 20/09/09 20/09/09
6 16 MSTs, 64 Document bag and 16 portable cutter& F/NS/Y1/02 Items 45.00 shopping post
binding machine for MSTs
Actual Actual
Sub Total 45.00

2 Motor Boats for SNNP- Niangatom wereda for

7 crossing Omo river and can only be accessed using F/NS/Y1/03 Items 10.00 shopping post Plan 15/07/09 30/07/09 09/08/09 24/08/09 Plan 31/08/09 05/09/09 20/09/09 20/09/09
motor boat for load and passangers

Actual Actual
Sub Total 10.00
Specialized equipments (GPS Devices, GPS software,
AO Plotterand other Office machine ArcGIS
Sostware, MCAfee anti Virus, Red hat linux, Plan 31/07/09 07/08/09 06/09/09 27/09/09 Plan 07/10/09 22/10/09 21/12/09 11/01/10
8 GPS+pocket PC, Note Books, Projectors, Cisco F/NCB/Y1/04 I 181.00 NCB Post
Routers-switchj and fix, and other Apparatus for Early
warning Offices Actual Actual
Sub Total 181.00

I
Somali Region: Office equipment and office Plan 20/07/08 04/08/08 03/09/08 01/10/08 Plan 16/10/08 31/10/08 30/11/08 15/12/08
losure Authorized

9 furniture for 7 new weredas

Somali-NCB 90.00 NCB Post
II
Actual Actual

I
Somali Region:Office equipment & furniture for Plan 25/08/09 09/09/09 09/10/09 06/11/09 Plan 21/11/09 06/12/09 03/10/10 18/10/10
10 RPCU and existing weredas,
Somali-NCB 55.00 NCB Post
II
Actual Actual
Somali Reg. Sub Total 145.00
496250PROP0p101ement0Plan0July02009.xls 1 of 10 7/30/2009 11:50 PM
 Date of General Procurement Notice 10 November 2008 Posted on line Draft Bid Documents, Procurement
If Post-Review,Plan-Goods
No-objection Dates are Not Required
including specs and SPN
Loan #:4458 ET, Grant # H395-ET BASIC DATA Bidding Period Bid Evaluation Contract Finalization Contract Implementation
quantities, draft SPN Advert
On-line
Prior/ Prep & Bid Submission No- Plan Contract Date Date Opening Arrival Inspection
Package Lot Estimated Proc. Plan vs. No-objection UNDB Bid Closing-
Description* Post Submission Invitation Bid Eval objection vs. Amount in Contract Contract of of Final
Number Num Am’t US$ Method Actual Date Gateway Opening
Review. Date Date Rpt Date Actual US$’000 Award Signature LC Goods Acceptance
Nat Press
Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks 1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks
Norm Duration of Proc Steps
Actual Actual
List of Contracts

I
Afar Region: Office furniture & equipment for 6 Plan 20/07/08 04/08/08 03/09/08 01/10/08 Plan 16/10/08 31/10/08 30/11/08 15/12/08
11 Afar-NCB 80.00 NCB Post
new weredas
II
Actual Actual

I
Afar Region:Office equipment & furniture for RPCU Plan 25/08/09 09/09/09 09/10/09 06/11/09 Plan 21/11/09 06/12/09 03/10/10 18/10/10
12 Afar-NCB 50.00 NCB Post
and existing weredas,
II
Actual Actual
Afar Reg. Sub Total 130.00

I
Oromia Region: Office furniture & equipment for 7 Plan 15/07/09 30/07/09 29/08/09 26/09/09 Plan 11/10/09 26/10/09 25/11/09 10/12/09
13 Oro-NCB 85.00 NCB Post
new weredas
II
Actual Actual

I
Oromia Region: Office equipment & furniture for Plan 20/08/09 04/09/09 04/10/09 01/11/09 Plan 16/11/09 01/12/09 31/12/09 15/01/10
14 Oro-NCB 50.00 NCB Post
RPCU and existing weredas,
II
Actual Actual
Oromia Reg. Sub Total 135.00

I
SNNP Region: Office furniture & equipment for 4 Plan 15/07/09 30/07/09 29/08/09 26/09/09 Plan 11/10/09 26/10/09 25/11/09 10/12/09
15 new weredas
SNNP-NCB 50.00 NCB Post
II
Actual Actual

I
SNNP Region: Office equipment & furniture for Plan 20/08/09 04/09/09 04/10/09 01/11/09 Plan 16/11/09 01/12/09 30/01/10 01/03/10
16 RPCU and existing weredas,
SNNP-NCB 40.00 NCB Post
II
Actual Actual
SNNP Reg. Sub Total with 10% contingency 90.00
Computer Printers and Ups Qty 146 (4 for FEWRD,
126 for weredas each, 6 for Zonal and 10 for region
17 Early warning response offices and Database server F/NCB/Y2/01 I 365.00 NCB Post Plan 30/10/09 14/11/09 14/12/09 04/01/10 Plan 19/01/10 29/01/10 29/04/10 20/05/10
for FEWRD & REWB each) , laptop computers,
severs external drives, UPS colour p[rinters
Actual Actual
Year 2 Sub Total 365.00

Motor cycle Qty 126 for EWR one per pastoral and
18 agro-pastoral wereda
F/NCB/Y2/03 I 441.00 NCB Post Plan 15/11/09 30/11/09 30/12/09 20/01/10 Plan 04/02/10 14/02/10 15/05/10 05/06/10

Actual Actual
Year 2 Sub Total 441.00

Hardwares for WAN/LAN conection and connection Plan 01/12/09 16/12/09 15/01/10 12/02/10 Plan 27/02/10 14/03/10 13/04/10 28/04/10
19 materials to RPCU/PCDP weredas
F/NCB/Y2/01 I 90.00 NCB Post

Actual Actual
Sub Total 90.00
Total Cost for the first 18 months 4,429.00
Un allocated for Goods 1,060.00
Note
1. the basis of this revised procurement plan is the Aide Memoire of the Review and Implementation Support Mission conducted May 14-29, 2009. Accordingly inclusion of some recommended items and rescheduling of procurement process are reiterated.
2. The current trend of Foreign currency shortage may cuase delay in opening of LC for bidders competing under NCB
3. Goods under: Som/G/NS/Y1, Afa/G/NS/Y1, Oro/G/NS/Y1 and SNN/G/NS/Y1 are expected to be be procured around the respective regional and nearby cities.
4. WAN/LAN hardware connection devices, Computers and Motorcycles for Early Warning response offfices are planned to be procured in year 2 of the project period
5. Un-allocated cost estimate is earmarked for replacements of goods for existing weredas and any un-identified needs of additional 25 weredas for immediate future and to be iterated in the next periodical PP revision if necessitated
6. Estimated budget for Items which have been included in this procurement plan are reallocated from other packages having excessive quantity and cost estimate. One of the scaled down package in this regard is GPS and A0 Ploter

496250PROP0p101ement0Plan0July02009.xls 2 of 10 7/30/2009 11:50 PM

 Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs
Procurement Plan-Consultants
Pastoral Community Development Project (PCDP II)
If Post-Review, No-objection Dates are Not Required Request for EOI
Contract Preparation (where required) Short
Loan #: 4458 ET, Grant # 0395 ET
Type Request for Proposals List
On-line
Lumpsum Estimated Prep & No- Lead-time
Selection Prior/Post Plan vs. UNDB Submission No-objection
Description* or Amount Submission objection before
Method Review Actual Gateway Date Date
Time-Based in US$ ’000 Date shortlist
Nat Press

Plan 3 - 6 wks 1 - 2 wks 1 - 1.5 wks 2 wks 1 - 2 wks

Norm Duration of Proc Steps
Actual
List of Contracts

Conduct Environment Impact

1

Plan 20/09/09 30/09/09 10/10/09 25/10/09 09/11/09 19/11/09

BS

Assessment on existing project QCBS Lumpsum 221.00 Prior

C

weredas
Q

Actual
221.00

Develop Management Information Plan 07/06/09 17/06/09 01/07/09

1

CQS Lumpsum 80.00 Post

s

System (MIS) for PCDP II

Q
C

Actual
80.00

Undertake Social Analysis on 23 Plan 15/07/09 25/07/09 04/08/09 19/08/09 03/09/09 13/09/09
2
BS

QCBS Lumpsum 75.00 Post

New weredas
C
Q

Actual
75.00
Preparation of Guideline and
Provision of Training and Technical Plan 01/08/09 11/08/09 21/08/09 05/09/09 20/09/09 30/09/09
3
BS

Support for Regional Technical QCBS Lumpsum 100.00 Post

C

Teams to Prepare their respective

Q

DPSIP Actual
100.00

Conducting Impact assessment on Plan

01

IC Lump sum 15.00 Post 07/04/09 17/04/09 01/05/09

PCDP I Sub-Projects
/
IC

Actual
15.00

Conduct Environment Impact

4

Plan 12/04/10 22/04/10 02/05/10 17/05/10 01/06/10 11/06/10

BS

Assessment on selected Project QCBS Lump sum 277.00 Prior

C

weredas
Q

Actual
277.00
Underatke Mid Term Project
5

Plan 15/12/10 25/12/10 04/01/11 19/01/11 03/02/11 13/02/11

BS

implementation Assessment and QCBS Lumpsum 143.00 Post

C

496250PROP0p101ement0Plan0July02009.xls 3 of 10 7/30/2009 11:50 PM

 implementation Assessment and QCBS Lumpsum 143.00 Post

B
C
Evaluation Procurement Plan-Consultants

Q
Actual
143.00
Total Cost with 10% price and physical contingency 1,002.10
unallocated 50.00

496250PROP0p101ement0Plan0July02009.xls 4 of 10 7/30/2009 11:50 PM

 Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs
Procurement Plan-Consultants
Pastoral Community Development Project (PCDP II)
If Post-Review, No-objection Dates are Not Required
Consultant Proposal Evaluation and Negotiation for Projects after May 2002
Loan #: 4458 ET, Grant # 0395 ET
Proposals Technical (T) & Financial (F) and Negotions (N)

Submission/ Submission No-objection Opening Preparation

Plan vs. Invitation Negotiations
Description* Opening Evaluation Evaluation Financial Eval Report
Actual Date (N)
Date Report (T) Report (T) Proposals (T) (F)

Plan 4 to 12 wks 2 - 3 wks 0.5 - 2 wks 2 wks 1 - 2 wks 2 wks

Norm Duration of Proc Steps
Actual
List of Contracts

Conduct Environment Impact

1

Plan 29/11/09 29/12/09 19/01/10 29/01/10 19/02/10 05/03/10 19/03/10

BS

Assessment on existing project

C

weredas
Q

Actual

Develop Management Information Plan 06/07/09 16/07/09 21/07/09 24/07/09

1
s

System (MIS) for PCDP II

Q
C

Actual

Undertake Social Analysis on 23 Plan 23/09/09 23/10/09 13/11/09 07/03/10 21/03/10 04/04/10
2
BS

New weredas
C
Q

Actual

Preparation of Guideline and

Provision of Training and Technical Plan 10/10/09 09/11/09 30/11/09 24/03/10 07/04/10 21/04/10
3
BS

Support for Regional Technical

C

Teams to Prepare their respective

Q

DPSIP Actual

Conducting Impact assessment on Plan

01

08/05/09 15/05/09 25/05/09 04/06/09

PCDP I Sub-Projects
/
IC

Conduct Environment Impact

4

Plan 21/06/10 21/07/10 11/08/10 21/08/10 11/09/10 25/09/10 09/10/10

BS

Assessment on selected Project

C

weredas
Q

Actual

Underatke Mid Term Project

5

Plan 23/02/11 25/03/11 15/04/11 25/04/11 16/05/11 30/05/11 13/06/11

BS

implementation Assessment and

C

496250PROP0p101ement0Plan0July02009.xls 5 of 10 7/30/2009 11:50 PM

 implementation Assessment and

B
C
Evaluation Procurement Plan-Consultants

Q
Actual

Total Cost with 10% price and physical contingency

unallocated

496250PROP0p101ement0Plan0July02009.xls 6 of 10 7/30/2009 11:50 PM

 Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs
Procurement Plan-Consultants
Pastoral Community Development Project (PCDP II)
If Post-Review, No-objection Dates are Not Required
Loan #: 4458 ET, Grant # 0395 ET Draft Contract Contract Finalization Contract Implementation

No- Contract Mobilization

Plan vs. Submission Contract Contract Plan vs. Draft Final Final
Description* objection Amount in Advance
Actual Date Award Signature Actual Report Report Cost
Date US$ ’000 Payment

Plan 1 - 2 wks 1 - 2 wks 1 wk 1 - 3 wks Plan

Norm Duration of Proc Steps
Actual Actual
List of Contracts

Conduct Environment Impact

1

Plan 29/03/10 08/04/10 18/04/10 28/04/10 Plan

BS

Assessment on existing project

C

weredas
Q

Actual Actual

Develop Management Information Plan 27/07/09 Plan

1
s

System (MIS) for PCDP II

Q
C

Actual Actual

Undertake Social Analysis on 23 Plan 14/04/10 24/04/10 04/05/10 14/05/10 Plan

2
BS

New weredas
C
Q

Actual Actual

Preparation of Guideline and

Provision of Training and Technical Plan 01/05/10 11/05/10 21/05/10 31/05/10 Plan
3
BS

Support for Regional Technical

C

Teams to Prepare their respective

Q

DPSIP Actual Actual

Conducting Impact assessment on Plan Plan

01

11/06/09
PCDP I Sub-Projects
/
IC

Conduct Environment Impact

4

Plan 19/10/10 29/10/10 08/11/10 18/11/10 Plan

BS

Assessment on selected Project

C

weredas
Q

Actual Actual

Underatke Mid Term Project

5

Plan 23/06/11 03/07/11 13/07/11 23/07/11 Plan

BS

implementation Assessment and

C

496250PROP0p101ement0Plan0July02009.xls 7 of 10 7/30/2009 11:50 PM

 implementation Assessment and

B
C
Evaluation Procurement Plan-Consultants

Q
Actual Actual

Total Cost with 10% price and physical contingency

unallocated

496250PROP0p101ement0Plan0July02009.xls 8 of 10 7/30/2009 11:50 PM

 Country/Organisation: The Federal Democratic Republic of Ethiopia, Ministry of Federal Affairs
Project/Programme: Pastoral Community Development Project (PCDP II) Project ID No. P108932
Procurement Plan covers the 1st 18 month of Phase II
Date of General Procurement Notice 10 November 2008 Posted on line Draft Bid If Post-Review, No-objection Dates are Not
Documents,
including specs and SPN
Loan #:4458 ET, Grant # H395-ET BASIC DATA Bidding Period
quantities, draft Advert
SPN
Prior/ On-line Bid
Estimate Plan Prep & No- Bid
Package Lot Proc. Post UNDB Closing-
Description* d Am’t vs. Submissio objection Invitatio
Number Num Method Revie Gateway Openin
US$ Actual n Date Date n Date
w. Nat Press g

Plan 4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to 12 wks

Norm Duration of Proc Steps
Actual
List of Contracts

Hiring of media firm for Radio Program

Production and Broadcasting PCDP II’s Plan 10/06/09 20/06/09 25/06/09 30/06/09
Objectives, Operational modalities, roles and
1 F/DC /Y1/01 I 80.00 DC Prior.
responsibilities of communities and local
administrations, experience sharing among
beneficiaries using their local langauages,
Actual
Total Cost estimate 80.00

Note

1. After assessments of potential firms for radio program production and broadcasting service FPCU has found only one eligible private firm with a capacity

having full coverage of radio broadcasting widely and clearly reach all pastoral and agro-pastoral areas of the country using four major languages.
2. Radio fana is the only private firm having full coverage of radio broadcasting its programs to pastoral areas of Somali, Afar, SNNP and Oramiya regions in their respective
3. The air time purchase will be based on time alotted for each agreed means of media(language) subject to periodic supervision, monitoring and evaluation against
3. Its institutional capacities are dependable both the audiences perception and from PCDP satisfaction during radio program transmission conducted during PCDP phase one
4. FPCU, threfore, believed no other legally and technically competent firm with regard to the coverage, apprpriate media types and proven institutional capacity to properly d
5. For the fact that it will be dealt with single service provider, the Draft TOR as well as the Draft contract will be a subject of prior review.
6. The proposed media firm (Radio Fana) has also commenn development objective as manifested in its proposal up to 70 % cost sharing and 30 % of the cost to be
No-objection Dates are Not Required

Bid Evaluation Contract Finalization Contract Implementation

Inspectio
Submissio Contract
No- Date Date n
n Plan vs. Amount start completion
objection Contract Contract Final
Bid Eval Actual in date date
Date Award Signature Acceptan
Rpt US$’000
ce
1.5 - 3 wks 1 - 1.5 wks Plan 1 wk 1.5-3 wks
Actual

05/07/09 08/07/09 Plan 15/07/09 18/07/09 01/08/09 01/08/10

Actual

regions in their respective local languages namely Afarigna, Somaligna, Oromifaa, and Amharic
g and evaluation against clear scope of asignment depicted in the TOR.
d during PCDP phase one
onal capacity to properly disseminate the intended assignment up to the required extent.

nd 30 % of the cost to be covered by PCDP.