A

Project Report
On

STUDENT ATTENDANCE MANAGEMENT SYSTEM

Submitted to

Department of B.Voc (Software Development)

By
Ms. Aditi Annasaheb Kokane.
Mr. Omprakash Somanath Khatal.
S. Y. B. Voc (Software Development)

Under the guidance of

Miss.Deshmukh Vinita.

During Academic Year

2021-2022

S. N. Arts, D. J. Malpani Commerce & B. N. Sarda Science College,

Sangamner-422605

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SHIKSHAN PRASARAK SANSTHA’S
225164(R)
SANGAMNER NAGARPALIKA ARTS,
D.J.MALPANI COMMERCE &
B.N.SARADA SCIENCE COLLEGE,
SANGAMNER-422605, DIST-AHMEDNAGAR
(Id. No. PU/AN/ASC/03/1961)
Grade [CGPA3.58]
"Spread Knowledge unto the last"
Award
: (02425) 225893, 223181(O),
:(02425) 225893
Website:www.sangamnercollege.org
E-mail :queries@sangamnercollege.org
:sangamner_college@rediffmail.com
*NAAC Re-Accredited ‘A+’
*Pune University Best College

PRINCIPAL
Dr.Gaikwad Arun,
M.Com., M.Phil., Ph.D., D.C.F.A.

CERTIFICATE
This Is To Certify That the Project Entitled
"Student Attendance Management System"
Is the Bonafide Work Carried Out By

Ms. Kokane Aditi Annasaheb.

Student of B.Voc (Software Development) Semester in during the year 2021-22, in
partial fulfilment of the requirements for the award of Bachelor of
Vocational(Software Development).

Date: / / 2022

Project Guide Head

B.Voc (Software Development)

Internal Examiner External Examiner

2
 INDEX
Sr.No Particular Page No.

1 Introduction 5

2 Objective Of System 6

3 Requirement Analysis 7

4 Fact Finding Techniques 8

5 Feasibility Study 9

6 Scope of Project 10

7 Design 11
• ER Digram
• DFD
• Coding
• Output Screen
8 Characteristics 28

9 Advantages and Disadvantages 29

10 Conclusion 31

11 Bibliography 32

3
 ACKNOWLEDGEMENT

A few words of graduate to be inserted with project “Student Attendance

Management System“. It is our earnest duty to express our thanks to all those
who contributed directly or indirectly to our project.

We would to like to thank Principal of the College, Head Of the Department &
Subject Co-ordinator for their encouragement and valuable guidance.

We would like to thank Ms. Deshmukh V. for monitoring us to complete to this

project and guided us timely. It’s our privilege to express our gratitude to all staff
member for their valuable suggestions and non-teaching staff for co-operations.

And last but not least, we would like to thank all our friends for their support and
the timely help.

Yours Sincerely,
Kokane Aditi Annasaheb.
B.Voc
(Software development)

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 INTRODUCTION

Introduction:-

Attendance Management System is software developed for

daily student attendance in schools, colleges and institutes. If facilitates to
access the attendance information of a particular student in a particular class.
The information is sorted by the operators, which will be providedby the teacher
for a particular class. This system will also help in evaluating attendance
eligibility criteria of a student.

Purpose:-
The purpose of developing attendance management system is to
computerized the tradition way of taking attendance. Another purpose for
developing this software is to generate the report automatically at the end of the
session or in the between of the session.

Scope:-
The scope of the project is the system on which the software is installed,
i.e. the project is developed as a desktop application, and it will work for a
particular institute.But later on the project can be modified to operate it online.

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 OBJECTIVE

Create a Window application to be used in place of old paper based user student
attendance manage process.

Use .NET and SQL Server technology to create strong and secured database
connectivity.

Incorporate the server software within the code.

Runtime package and deployment instructions are given.

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 REQUIREMENT ANALYSIS

• HARDWARE/SOFTWARE REQUIREMENTS

HARDWARE REQUIREMENT:
Processor: Pentium IV
processor 1 GHz
Monitor: Color monitor
RAM: min 256 MB
HDD: min 20GB

SOFTWARE REQUIREMENT:
Operating system: Windows XP/ Linux/ vista
Required software: Visual Studio 2008
Front End: C#. Net
Back End : MS SQL SERVER 2005

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 FACT FINDING TECHNIQUES

For the development of the Student Attendance Management System, we

have used three fact-finding techniques.

• Observation
• Record Review
• Interview

Interview:

An interview is the most commonly used technique to collect information

from the face to face interviews. The purpose of the interview is to find, verify,
clarify facts, motivate end-users involved, identify requirements, and gather
ideas and opinions. The role of the interview includes the interviewer who is a
system analyst and the interviewee who is a system owner or user. The
interviewing technique needs good communication skills for interaction
between system analysts and users.

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 FEASIBILITY STUDY

A key part of the preliminary investigation that reviews anticipated costs and
benefits and recommends a course of action based on operational, technical,
economic, and time factors. The purpose of the study is to determine if the
systems request should proceed further.

Economically Feasibility:
The system being developed is economic with respect to School or
Collage’s point of view. It is cost effective in the sense that has eliminated the
paper work completely. The system is also time effective because the
calculations are automated which are made at the end of the month or as per the
user requirement. The result obtained contains minimum errors and are highly
accurate as the data is required.

Technical feasibility:
The technical requirement for the system is economic and it does not use
any other additional Hardwareand software.

Behavioral Feasibility:
The system working is quite easy to use and learn due to its simple but
attractive interface. User requires no special training for operating the system.

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 SCOPE OF SYSTEM

The scope of the project is the system on which the software is installed,
i.e. the project is developed as a desktop application, and it will work for a
particular institute or organization. But later on the project can be modified to
operate it online.
The intention of developing Attendance Management System is to
computerized the tradition way of taking attendance. Another purpose for
developing this software is to generate the desired reports automatically at the
end of the session or in the between of the session as they require. This project
is basically a desktop application which means self contained software runs on
the system on which it has been installed under the user control and it will work
for a particular institute or college only.

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 DESIGN

DIAGRAMS:

ER DIAGRAM:

11
DFD DIAGRAM:

CONTEXT LEVEL:

12
Admin level DFD:

13
Staff level DFD:

14
Student Level DFD:

15
Coding:

AddStudent.cs
using System;
using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;
using System.Linq;
using System.Text;
using System.Windows.Forms;
using System.Data.SqlClient;

namespace Attendance_managementsystem
{
public partial class AddStudent : Form
{
public AddStudent()
{
InitializeComponent();
}
private void button1_Click(object sender, EventArgs e)
{
SqlConnection con = new SqlConnection(@"Data
Source=.\SQLEXPRESS;AttachDbFilename=F:\Sem.4\C# Projects\Attendance
managementsystem\Attendance managementsystem\Attendance.mdf;Integrated
Security=True;User Instance=True");
con.Open();
string str = "Insert into student(roll_no,name,class,address)
values('"+textBox1.Text+"','"+textBox2.Text+"','"+comboBox1.Text+"','"+text
Box3.Text+"');";

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 SqlCommand cmd = new SqlCommand(str, con);
cmd.ExecuteNonQuery();
string str1 = "select max(roll_no) from student ;";
SqlCommand cmd1 = new SqlCommand(str1, con);
SqlDataReader dr = cmd1.ExecuteReader();
if (dr.Read())
{
MessageBox.Show("" + textBox2.Text + "'s Details is Inserted
Successfully.. " , "Important Message");
this.Hide();
}
this.Close();
}
}
}

Form1.cs
using System;
using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;
using System.Linq;
using System.Text;
using System.Windows.Forms;

namespace Attendance_managementsystem
{

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 public partial class Form1 : Form
{
public Form1()
{
InitializeComponent();
}
private void label3_Click(object sender, EventArgs e)
{
}
private void button1_Click(object sender, EventArgs e)
{
if (textBox1.Text == "code" && textBox2.Text == "codeprojects")
{
home2 obj1 = new home2();
obj1.Show();
this.Hide();
}
else
{
MessageBox.Show("Wrong username and password.");
}
}
}
}

Home.cs
using System;

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using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;
using System.Linq;
using System.Text;
using System.Windows.Forms;
using System.Data.SqlClient;
namespace Attendance_managementsystem
{
public partial class Home : Form
{
public Home()
{
InitializeComponent();
}
private void button1_Click(object sender, EventArgs e)
{
SqlConnection con = new SqlConnection(@"Data
Source=.\SQLEXPRESS;AttachDbFilename=F:\Sem.4\C# Projects\Attendance
managementsystem\Attendance managementsystem\Attendance.mdf;Integrated
Security=True;User Instance=True");
con.Open();
string str = "Insert into SecondYear values('" + comboBox1.Text + "','"
+ textBox1.Text + "','" + textBox2.Text + "','" + textBox3.Text + "','" +
textBox4.Text + "','" + textBox5.Text + "','" + textBox6.Text + "','" +
textBox7.Text + "','" + textBox8.Text + "','" + textBox9.Text + "','" +
textBox10.Text + "','" + textBox11.Text + "','" + textBox21.Text + "','" +
textBox20.Text + "','" + textBox19.Text + "','" + textBox18.Text + "','" +
textBox17.Text + "','" + textBox16.Text + "','" + textBox15.Text + "','" +
textBox14.Text + "','" + textBox13.Text + "','" + textBox12.Text + "','" +
textBox31.Text + "','" + textBox30.Text + "','" + textBox29.Text + "','" +

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textBox28.Text + "','" + textBox27.Text + "','" + textBox26.Text + "','" +
textBox25.Text + "','" + textBox24.Text + "','" + textBox23.Text + "','" +
textBox22.Text + "','" + textBox41.Text + "','" + textBox40.Text + "','" +
textBox39.Text + "','" + textBox38.Text + "','" + textBox37.Text + "','" +
textBox36.Text + "','" + textBox35.Text + "','" + textBox34.Text + "','" +
textBox33.Text + "','" + textBox32.Text + "','" + textBox51.Text + "','" +
textBox50.Text + "','" + textBox49.Text + "','" + textBox48.Text + "','" +
textBox47.Text + "','" + textBox46.Text + "','" + textBox45.Text + "','" +
textBox44.Text + "','" + textBox43.Text + "','" + textBox42.Text + "');";
SqlCommand cmd = new SqlCommand(str, con);
SqlDataReader dr = cmd.ExecuteReader();
if (dr.Read())
{
MessageBox.Show("" + comboBox1.Text + "'s Attendance is Inserted
Successfully.. ", "Important Message");
this.Hide();
}
this.Close();
}
}
}

home2.cs
using System;
using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;
using System.Linq;
using System.Text;

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using System.Windows.Forms;
namespace Attendance_managementsystem
{
public partial class home2 : Form
{
public home2()
{
InitializeComponent();
}
private void newStudentToolStripMenuItem_Click(object sender,
EventArgs e)
{
AddStudent obj1 = new AddStudent();
obj1.Show();
}
private void attendanceToolStripMenuItem_Click(object sender,
EventArgs e)
{
Home obj2 = new Home();
obj2.Show();
}
private void showAttendanceToolStripMenuItem_Click(object sender,
EventArgs e)
{
ShowAttendance obj3 = new ShowAttendance();
obj3.Show();
}
}
}

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Program.cs
using System;
using System.Collections.Generic;
using System.Linq;
using System.Windows.Forms;
namespace Attendance_managementsystem
{
static class Program
{
/// <summary>
/// The main entry point for the application.
/// </summary>
[STAThread]
static void Main()
{
Application.EnableVisualStyles();
Application.SetCompatibleTextRenderingDefault(false);
Application.Run(new Form1());
}
}
}

ShowAttendance.cs
using System;
using System.Collections.Generic;
using System.ComponentModel;
using System.Data;
using System.Drawing;

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using System.Linq;
using System.Text;
using System.Windows.Forms;
using System.Data.SqlClient;
namespace Attendance_managementsystem
{
public partial class ShowAttendance : Form
{
public ShowAttendance()
{
InitializeComponent();
}
private void ShowAttendance_Load(object sender, EventArgs e)
{
// TODO: This line of code loads data into the
'attendanceDataSet.SecondYear' table. You can move, or remove it, as needed.
this.secondYearTableAdapter.Fill(this.attendanceDataSet.SecondYear);
}
private void button1_Click(object sender, EventArgs e)
{
using (SqlConnection con = new SqlConnection(@"Data
Source=.\SQLEXPRESS;AttachDbFilename=F:\Sem.4\C# Projects\Attendance
managementsystem\Attendance managementsystem\Attendance.mdf;Integrated
Security=True;User Instance=True"))
{
string str = "SELECT * FROM SecondYear WHERE class = '" +
comboBox1.Text + "'";
SqlCommand cmd = new SqlCommand(str, con);
SqlDataAdapter da = new SqlDataAdapter(cmd);
DataTable dt = new DataTable();

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 da.Fill(dt);
dataGridView1.DataSource = new BindingSource(dt, null);
}
comboBox1.Text = "";
}
}
}

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Output Screen:

25
26
27
 CHARACTERISTICS

• User Friendly: - The proposed system is user friendly because the

retrieval and storing of data is fast and data is maintained efficiently.
Moreover the graphical user interface is provided in the proposed system,
which provides user to deal with the system very easily.
• Reports are easily generated: reports can be easily generated in the
proposed system so user can generate the report as per the requirement
(monthly) or in the middle of the session. User can give the notice to the
students so he/shebecome regular.
• Very less paper work: The proposed system requires very less paper
work. All the data is feted into the computer immediately and reports can
be generated through computers. Moreover work becomes very easy
because there is no need tokeep data on papers.
• Computer operator control: Computer operator control will be there so
no chance of errors. Moreover storing and retrieving of information is
easy. So work can be done speedily and in time.

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 ADVANTAGES AND DISADVANTAGES

Advantages:

1. Accuracy: Humans are prone to error, even if we provide them with

supporting computational devices. Automated attendance management
systems ensure accurate time records and minimize the inevitable and
costly errors with manual data entry.

2. Economics: Have you ever thought that attendance management systems

could control costs? It saves money by putting an end to inaccurate time
reporting, buddy punching, absenteeism, tardiness, time abuse, and
overpayment.

3. Productivity / Efficiency: Monitoring and managing attendance

manually can be a time-consuming, laborious, and expensive affair. It
takes time to process paper sheets and time cards, create
schedules, authorize leave and overtime, and create payroll manually.

4. Visibility / Insights: Would you need a quick snapshot of all planned and
unplanned absences for an students or group? With just a few clicks, you
can generate accurate reports on hours worked, absences, overtime, get a
monthly summary report for any of the data/groups within the
organization.

5. Security: Most attendance management systems are built around highly

secure systems and architecture.

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Disadvantages:

1. Not User Friendly: The existing system is not user friendly because the
retrieval of data is very slow and data is not maintained efficiently.

2. Difficulty in report generating: We require more calculations to

generate the report so it is generated at the end of the session. And the
student not get a single chance to improve their attendance.

3. Manual control: All calculations to generate report is done manually so

there is greater chance of errors.

4. Lots of paperwork: Existing system requires lot of paper work. Loss of

even a single register/record led to difficult situation because all the
papers are needed to generate the reports.

5. Time consuming: Every work is done manually so we cannot generate

report in the middle of the session or as per the requirement because it is
very time consuming.

CONCLUSION

The Attendance Management System is developed using C# .NET fully meets

the objectives of the system which it has been developed. The system has
reached a steady state where all bugs have been eliminated. The system is
operated at a high level of efficiency and all the teachers and user associated
with the system understands its advantage. The system solves the problem. It
was intended to solve as requirement specification.

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 Bibliography
References

• The complete Reference Visual Basic.NET

• Beginning C# .NET (Wrox Publication)
• System Analysis and Design – Alias M. Awad
• Software Engineering – Roger Pressman

Websites

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• www.w3school.com
• www.tutorialpoint.com
• www.pinterest.com
• www.kashipara.com
• www. dotnetspider.com
• www.guideproject.com

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