ELECTRONIC DOCUMENT PREPARATION AND

MANAGEMENT (EDPM)
Grade 11

Duration: 1 ½ Hour

Paper 01

December 2022

Shift One Two

Name ________________________

Teacher ______________________

INSTRUCTIONS TO STUDENTS

1. This test consists of 60 items. You will have 1 hour and 30 minutes to answer them.

2. Each item in this test has four suggested answers lettered (A), (B), (C), (D). Read each item
you are about to answer and decide which choice is best.

3. If you want to change your answer, erase it completely before you fill in your new choice.

4. When you are told to begin, turn the page and work as quickly and carefully as you can. If you
cannot answer an item, go on to the next one. You may return to that item later.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO.

Business and Computer Department

1. Which of the following statement is UNTRUE?

a) Scanners, printers and keyboards are all peripherals.

b) CD’s and DVD’s are high capacity output devices.
c) Microphones, PC cameras and scanners are all input devices.
d) The hard drive is found inside the system unit.

2. Which of the following is NOT a component of a computer?

a) Data
b) Hardware
c) Information
d) Software

3. Which of the following is not a common operating system?

a) Microsoft Word
b) Linux
c) Windows Vista
d) Windows XP
4. Two types of ____________ computers are desktop and palmtop computers.
 a) personal computers
b) micro computers
c) digital computers
d) mainframe computers

5. A disadvantage of computer usage is:

a) Reliability of information that is stored on it.

b) Consistency and accuracy of results produced
c) Enhance storage capacity.
d) The cost of setting up and maintenance.

6. All of the following are output devices except

a) Scanner
b) Printer
c) Monitor
d) Speaker

7. An Example of an Impact printer is:

a) Inkjet printer
b) Laser printer
c) Dot matrix printer
d) Non-impact printer

8. Computer categories are based on:

i) Speed
ii) Size
iii) Portability
iv) Colour
a) I only
b) I &iv only
c) I, II & III only
d) All of the above

9. An advantage of computer usage is Accuracy, this means

a) The wide range of task that the system can perform at any given time.
b) It will perform the exact task that it was instructed to perform
c) It will perform very complex task without making errors.
d) It can carry out calculations in a fraction of time compare to human begins

10. Which of the following does a storage device hold for future use?

a) Data and information

b) Data and instructions
c) Information and instructions
d) Data, information and instructions

11. Application software is used to ________________

a) facilitate communication
b) assist with graphics and multimedia projects
c) support home, personal and educational tasks
d) all of the above

12. ________________ includes programs such as word processing, spreadsheet, database,

presentation graphics, personal information manager software, PDA business software
suites, accounting, and project management.
 a) business software
b) graphics and multimedia software
c) software for home, personal and educational use
d) application software

13. Which of the following is NOT a task undertaken by an operating system

a) Retrieving a file from secondary storage
b) Managing files in a print queue
c) Launching an application
d) Editing a document

14. Which of the following device is MOST LIKELY to improve an organization efficiency
by converting of printed text to editable text
a) Digital camera
b) Laser pen
c) Scanner
d) PC camera

15. Input devices are used to:

a) Process information in the system
b) Input data into the system
c) Translate data in a way the user can understand
d) Read information from storage devices.

16. Output devices are used to:

a) Process information in the system
b) Input data into the system
c) Translate data in a way the user can understand
d) Accepts process data

17. The main goal of ergonomics is to:

a) Help employees be more productive
b) Improve workplace communication
c) Minimize the risk of stain and injury
d) Get tasks done more efficiently

18. Which of the following is most likely to cause a repetitive strain injury?
a) Reading from the computer screen without wearing a glasses
b) Getting up from the computer every few minutes
c) Using a wrist support when typing
d) Maintain the same position for a long period of time

19. All of the following are categories of computer EXCEPT.

a) Personal computers
b) Mobile computers
c) Land computers
d) Mainframe computers

20. Which formatting feature is applied to select text when Ctrl+Cis pressed?
a) line spacing
b) cut the select text or object
c) create a new document
d) copy the selected text or object
21. All of the following are keys that appear on a standard keyboard of an IBM PC
EXCEPT:
a) Home
b) Send
c) End
d) Alt.

22. The abbreviation for the CONTROL key on a standard keyboard of an IBM
compatible PC is:
a) CNTL
b) CNTRL
c) CTL
d) CTRL

23. Which of the following key strokes will move the cursor from its current position to the
top of the next page?
a) CTRL + Down Arrow
b) PgDn
c) CTRL + PgDn
d) CTRL + ALT + PgDn

24. When computer users _______ a document, they enter text or numbers, insert graphical
images and perform other tasks using an input device.
a) Create
b) Format
c) Print
d) Save

25. Examine the following table that shows a listing of left hand fingers when typing the
home keys and a list of home keys.

Finger Key
1. index A:
A
2. little B:
D
3. middle C:
F
4. ring D:
S

Match the finger with the correct key:

a) 1A 2B 3C 4D
b) 1B 2A 3B 4D
c) 1C 2A 3B 4D
d) 1D 2A 3C 4B

26. Examine the following table that shows a listing of right hand fingers when typing the
home keys and a list of home keys.

Finger Key
1. index A:
J
2. little B:
K
3. middle C:
L
4. ring D:
;

Match the finger with the correct key:

 a) 1A 2D 3B 4C
b) 1B 2A 3D 4C
c) 1C 2A 3B 4D
d) 1D 2A 3C 4B

27. ) Which key is depressed to give one capital letter?

a) Ctrl key
b) Enter key
c) Shift key
d) End key

28. All of the following are navigation keys except:

a) Arrow keys
b) Ctrl key
c) End key
d) Home

29. The secretary is preparing a document to be sent out, however, the cursor is at the end
of the last paragraph and she wants to move it to the beginning of said paragraph, what
key(s) should she depressed.
a) Alt + End
b) Ctrl + Home
c) Home
d) Ctrl + ↑

Read the paragraph below and answer questions 30 that follow.

The yearbook committee at Port Antonio High School has asked you to design a magazine
that will be issued to each member of the graduating class. The magazine must contain
pictures, article on each student, and their accumulative scores in different subject areas.

30. What input device would be needed in carrying out this task?
a) Laptop
b) Digital Camera
c) Speaker
d) Monitor

31. Which type of paper is strong and durable and used in the preparation of letterheads?
a) Copy paper
b) Index cards
c) Bond paper
d) A4 paper

32. The most suitable paper to use when preparing short letters and memoranda is
________.
a) A5 paper
b) Bond paper
c) A4 paper
d) Landscape paper

33. A DL envelope is an example of a ________.

a) Padded
b) Pocket
c) Banker
d) Window

34. Sending a letter outside of your territory would require you to use a(n) ___________.
 a) Label
b) Document cover
c) Window envelope
d) Airmail envelope

35. Which of the statement below is NOT true of a window envelope?

a) There is an opening at the front of the envelope.

b) The address printed on the letter is displayed through the opening.
c) A label is normally used with this type of envelope.
d) Using this envelope minimizes the risk of inserting a letter in the wrong envelope.

36. The __________ shortcut is used to center text on a page.

a) CTRL + E
b) CTRL + C
c) CTRL + Y
d) CTRL + O

37. All of the following are legal documents EXCEPT:

(a) Lease
(b) Contract of employment
(c) Specifications
(d) Will

38. Which of the following statements about typing the title page of a play is INCORRECT?
(a) Type the title in ALL CAPS centered
(b) All material should be vertically centered on the page
(c) Type the name of the author in initial Capitals left aligned.
(d) Type the name of the author centered directly below the title

39. Words such as WITNESS, BEQUEATH, APPOINT, which would appear in capitals in
a will are called:
(a) Connecting words
(b) Legal words
(c) Private words
(d) Capital words
40. Another name for the person who grants a lease ( landlord) is
(a) Lessor
(b) Lessee
(c) Contractor
(d) Contractee

41. Legal documents may be printed on all the following paper sizes EXCEPT
(a) 8.27 x5.83
(b) 8.27 x11.69
(c) 8.5x 11
(d) 8.5 x14

42. Two parts of a builder’s specifications are:

(a) Trade heading and body
(b) Trade heading an paragraph heading
(c) Task and address notation
(d) Specification and task
 43. I am typed on one side only and my pages are not bound or stapled together. Actors
become skilled at dropping my ages silently. I am an actor’s script for:
(a) Film
(b) Radio
(c) Stage
(d) Television

44. Which of the following is true of a radio play script?

(a) It is widely spaced over many pages
(b) It is typed on both sides of the page
(c) It is in single sheets
(d) It is spiral bound

45. Which of the following is NOT a financial document?

(a) Scope of works
(b) Invoice
(c) Trial balance
(d) Receipt

46. Which of the following documents summarizes a company’s financial situation at a

particular date?
(a) Invoice
(b) Balance sheet
(c) Trial balance
(d) Income and expenditure statement.

47. Which of the following BEST explains the concept of intellectual property?
(a) Legal protection for creative works
(b) Legal protection for creative people
(c) Tangible assets owned by creative people
(d) Intangible assets owned by creative people

48. Which of the following is NOT protected by copyright?

(a) Inventions
(b) Literary works
(c) Musical works, including any accompanying words
(d) Dramatic works, including any accompanying music

49. Which of the following is an ideal way to avoid plagiarism?

a) Quote sections of text

b) Change some words and rearrange the rest
c) Seek permission from the author to quote text
d) Quote sections of text and provide reference to the text quoted.

50. Which of the following is NOT an e-mail program?

a) Gmail
b) Hotmail
c) Outlook
d) Skype
51. All of the following are advantages of e-mail over postal mail EXCEPT__________.
a) speed of delivery
b) lower cost
c) ability to send all forms of attachments
d) sending to multiple recipients simultaneously

52. Which of the following are statements is true about an email message sent with two
recipients in the field Cc field and one in the Bcc field?

a) The recipient is unaware that the message is copied to others.

b) The recipient is aware that the message is copied to one other.
c) The recipient is aware that the message is copied to two others.
d) The recipient is aware that the message is copied to three others.

53. Which of the following is NOT a web-based email client program?

a) Google Mail
b) Hotmail
c) Outlook
d) Yahoo mail

54. All of the following items may be sent via e-mail EXCEPT _______
a) Soft copy attachments
b) Hard copy attachments
c) Web links
d) Web pages

55. Which of the following types of electronic communication uses standalone or

multifunction devices to send/ receive documents?
a) Internet
b) Facsimile
c) Electronic mail
d) Telecommuting

56. Which of the following are required to send an e-mail?

I. A valid e-mail address
II. An e-mail client program
III. A message header or subject.
IV. A direct connection to the internet
a) All of the above
b) I and II only
c) I and IV only
d) I, II and III

57. Which of the following is likely to be the MOST effective communication medium to
simultaneously deliver a presentation to a group of persons scattered across three adjacent
time zones?

a) Electronic mail
b) Facsimile
c) Teleconferencing
d) World Wide Web
58. Which of e the following are factors to be considered in the selection of communication
media?
I cost
II Genre
III Degree of urgency
IV Size of document

a) All of the above

b) I and II
c) II and III
d)I, II and III

59. A facsimile (fax) may be sent using which of the following devices or services?

a) Google Mail
b) Hotmail
c) Outlook
d) Yahoo Mail

60) All of following are mechanism to safe guard the integrity of a file
EXCEPT____________

a) Overwrite protection
b) Passwords
c) read-only access
d) Restricted access