RCMETC QPr44 SAO STUDENTS ORIENTATION

Level 2 Issue Date:
QUALITY SYSTEM Issue Status:

PROCEDURE Revision Date:
Revision No.: 3
STUDENTS AFFAIRS OFFICE Authorized by RMT
Approved by: WCT
PURPOSE
Designed to orient students/ cadets as to School Policy, Procedure per department and the
general Policy of the entire Institution. Introduce the different facilities and equipment
available and to answer questions before they are asked and to provide solutions before
problems occur.
SCOPE
This process covers:
1. Conduct of orientation.
2. Students Organization registration
3. Students activities
4. Students complaints
RESPONSIBILITY:
Students Affairs is responsible for the development and implementation of various programs
and services that focus on the non-academic aspects of the student's life in the College, such
as the acquisition of values and skills for lifelong learning. It is the responsibility Student
Affairs Director to ensure that the primary concern of the school is the welfare of the
students.
PROCEDURE
PROCEDURE FOR THE STUDENTS AFFAIRS OFFICE

Procedure Ref: RCMETC-QPr-44-00-21
Conduct of orientation
Policy
It is the policy of the school that all officially enrolled students/ cadets shall participate
in the conduct of orientation .
Maritime Education and Training Center

Cabreros St., Basak San Nicolas, Cebu City, 6000 Cebu
Tel No: (032) 383-6586 Email: rizwoodscollegesrcmetc.2022@gmail.com
Level 2 Issue Date:
Revision No.: 3
Approved by: WCT
Procedure:
1. SAO Director shall prepare a letter address to President thru General Manager for the conduct
of General Orientation for students
2. Forward Letter to Dean for approval
3. Distribute approved letter to all department
4. Prepare venue for the conduct of Orientation
PROCEDURE FOR THE CONDUCT OF ORIENTATION

Prepare a letter address to President thru General Manager for the conduct
SAO
of General Orientation for students
Forward Letter to Dean for approval SAO / DEAN
Distribute approved letter to all department SAO
Prepare venue for the conduct of Orientation SAO

1.

Level 2 Issue Date:
Revision No.: 3
Approved by: WCT
Students Organization registration
Policy
Students who want to form an organization shall apply in the SAO Office. All student
organization shall be required to submit all requirements before it is duly registered and
recognized. Student Organization shall follow SAO Rules and Regulations as reflected in the
manual.
Procedure:
1. Student or group of students shall fill out students Org. application
2. Submit all requirements to SAO, (Name, minutes of the meeting, list of Officers ,
purpose , Plans and Programs, Calendar of Activities and Constitution and By Laws
of the Organization)
3. Check documents as to authenticity and purpose
4. Interview of Officers by the SAO Director
5. Final approval by the SAO Director

Level 2 Issue Date:
Revision No.: 3
Approved by: WCT
PROCEDURE FOR THE REGISTRATION OF STUDENT ORGANIZATION

Student or group of students shall fill out students Org. application Student Org.
Submit all requirements to SAO, (Name, minutes of the meeting, list of

Officers , purpose , Plans and Programs, Calendar of Actvities and Student Org.
Constitution and By Laws of the Organization)
Check documents as to authenticity and purpose SAO
Interview of Officers SAO
Final approval SAO

Level 2 Issue Date:
Revision No.: 3
Approved by: WCT
Student’s activities
Policy
Students Organization in cooperation may hold Extracurricular activities that will help
students develop their social skills and learn how to work in a team to achieve a shared goal.
These activities allow students the opportunity to explore different areas of interest, increase
self-confidence, build leadership skills and even improve grades all while having fun! These
activities may be deliver upon request and approval by the SAO Director.
Procedure:
1. Student Organization to submit request letter to SAO

2. Check relevance of the activities
3. Final approval by the SAO Director
PROCEDURE FOR THE CONDUCT OF ORIENTATION

Submit request letter to SAO SO
Check relevance of the activities SAO
Final approval SAO

Level 2 Issue Date:
Revision No.: 3
Approved by: WCT
Student’s Complaints
Policy
Student’s complaints must be in writing and must affix the signature of the complainant
otherwise the same shall not be entertained. Written complaints must be address up tp
maximum of fifteen days from receipt of written complaint.
Procedure
1. Submit 2 copies of written complaint to Student Affairs Office

2. Written complaint must be checked as to signature and mark as received by SAO
Personnel
3. SAO Director shall review the written complaint upon receipt and within 5 days
4. SAO Director shall call all parties in writing for a preliminary hearing
5. SAO if settled then SAO shall prepare a report of closure, If no settlement parties
shall be schedule for another hearing for further discussion and settlement
6. If still no settlement then complaint shall be forwarded to the grievance machinery of
the MHEI
7. SAO shall coordinate with grievance as to schedule hearing and shall inform all the
parties.

Level 2 Issue Date:
Revision No.: 3
Approved by: WCT
Submit 2 copies of written complaint to Student Affairs Office

Complainant
Written complaint must be checked as to signature and mark as received

by SAO Personnel SAO
SAO Director shall review the written complaint upon receipt and within 5 SAO
days
SAO Director shall call all parties in writing for a preliminary hearing SAO
SAO if settled then SAO shall prepare a report of closure, If no settlement

parties shall be schedule for another hearing for further discussion and SAO
settlement
If still no settlement then complaint shall be forwarded to the grievance

SAO
machinery of the MHEI
SAO shall coordinate with grievance as to schedule hearing and shall

inform all the parties SAO

RCMETC QPr44 SAO STUDENTS ORIENTATION

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RCMETC QPr44 SAO STUDENTS ORIENTATION

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Level 2 Issue Date:

QUALITY SYSTEM Issue Status:

This process covers:

PROCEDURE FOR THE STUDENTS AFFAIRS OFFICE

Maritime Education and Training Center

PROCEDURE FOR THE CONDUCT OF ORIENTATION

Forward Letter to Dean for approval SAO / DEAN

Distribute approved letter to all department SAO

Prepare venue for the conduct of Orientation SAO

Maritime Education and Training Center

Students Organization registration

Maritime Education and Training Center

PROCEDURE FOR THE REGISTRATION OF STUDENT ORGANIZATION

Submit all requirements to SAO, (Name, minutes of the meeting, list of

Check documents as to authenticity and purpose SAO

Interview of Officers SAO

Final approval SAO

Maritime Education and Training Center

1. Student Organization to submit request letter to SAO

PROCEDURE FOR THE CONDUCT OF ORIENTATION

Submit request letter to SAO SO

Check relevance of the activities SAO

Final approval SAO

Maritime Education and Training Center

1. Submit 2 copies of written complaint to Student Affairs Office

Maritime Education and Training Center

Submit 2 copies of written complaint to Student Affairs Office

Written complaint must be checked as to signature and mark as received

SAO if settled then SAO shall prepare a report of closure, If no settlement

If still no settlement then complaint shall be forwarded to the grievance

SAO shall coordinate with grievance as to schedule hearing and shall

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