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Environmental management systems within the university

Article  in  Eco-Management and Auditing · November 1998


DOI: 10.1002/(SICI)1099-0925(1998110)5:33.0.CO;2-7

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Eco-Management and Auditing
Eco-Mgmt. Aud. 5, 136–145 (1998)

ENVIRONMENTAL
MANAGEMENT SYSTEMS
WITHIN THE UNIVERSITY

Eduardo Peris Mora* and Juan E. Martin


Oficina Verde, Polytechnic University of Valencia, Spain

Environmental management systems Received 5th March 1998


were mainly conceived for companies Revised 5th May 1998
from the industrial sector (Council Accepted 14th May 1998
Regulation 1836/93). Nevertheless, the
current policy of the EU is to extend the
implementation of the Environmental OVERVIEW
Management and Audit Scheme (EMAS)

E
nvironmental protection in the EU has
to activities different from the original evolved on a similar basis to the rest of
ones of contaminating industry. In the developed countries throughout the
the near future, the management of world (Chanlett, 1976; Hunt and Johnson, 1996;
industrial enterprises will be assumed by Strachan et al., 1997; Ketola, 1997; Emmot, 1997;
professionals who are now being trained Welch, 1997). In the 1960s/1970s, this began by
at universities or who have not yet restricting and punishing contamination (limita-
tion of gaseous emissions etc), applying the well
arrived at them. universities play an known ‘polluter pays’ formula. The passing of
important role and must assume EMAS. time, with the general worsening of environ-
This paper attempts to highlight mental problems, has given way to new protec-
the differences and peculiarities any tion policies, materialized in the EEC/EU through
university or higher education institution the different ‘Action Programmes on the Environ-
has in relation to companies of the ment’ which have brought about new approaches
to deal with the problem. In a second stage came
industrial sector. Education and training ‘prevention is better than cure’, from the Environ-
should be principal instruments for the mental Impact Assessment Directive. Nowadays,
application of EMAS and, therefore, within the ‘Fifth Action Programme’, the policy
considered as flow when representing can be defined as an aim of broadening citizenship
the meaningful effects the university and institutional participation (Right to Informa-
produces on the environment.  1998 tion Directive), as well as supporting a certain
policy of protection in free market structures
John Wiley & Sons, Ltd and ERP (Ecoaudits, Ecolabels etc) (Hessel, 1994; Barrass
Environment. et al., 1997).
*Correspondence to: Director, Oficina Verde, Polytechnic Univer- In all circumstances, from the beginning, it was
sity of Valencia, Camino de Vera, s/ n 46071 Valencia, Spain. considered that contamination represented the
CCC 0968-9427/98/030136–10 $17.50 principal problem, and in this sense the greatest
 1998 John Wiley & Sons, Ltd and ERP Environment. attention was paid to the regulations of actions on

ECO-MANAGEMENT AND AUDITING


ENVIRONMENTAL MANAGEMENT SYSTEMS IN UNIVERSITIES

which major contaminators such as urban traffic ties. Among these activities were included those
and industrial activity were considered (Callicott, of education, public administration etc. The Poly-
1994). It is also true that some environmental technic University of Valencia presented a project
policies were developed through other specific which consisted of the ‘Implementation on a pilot
approaches: land planning, demography, public basis and development of a methodology to
health etc. Environmental education, which was implant an Environmental Management System
first considered in a marginal way (Stockholm, to be applied in European universities’. The
1972), has reached a higher level of consideration Commission approved this project and the
since citizen participation policy programmes experimental stage is now complete.
were carried out (UNCED, 1992; Seoanez, 1995; The idea of extending the implementation of
Hunt and Johnson, 1996; Smith, 1997; Rodgers, EMAS to activities different from the original
1997; Van Volsem et al., 1997; Holt et al., 1997; ones of contaminating industry, considered as
Chick, 1997). basic by several authors (Toyne, 1996; Chick,
Both international markets, and development 1997), has already been taken into consideration
mechanisms in the competence, have resulted in in the Council Regulation 1836/93 (article 14,
modern industries in the developed countries including other sectors like commerce and
recently applying several Quality Standards (ISO services), and it is explicitly undertaken in a
9000 series) (Hunt and Johnson, 1996; Novack second stage: this puts forward the idea that,
and Bosheers, 1997). Through these rules and by having been considered in second place, it consti-
means of the intervention of accredited institu- tutes a secondary political target. Nevertheless,
tions, enterprises are able to offer a ‘quality the concepts of importance and urgency must not
certificate label’ which provides consumers with be confused here. Industry, as the main cause of
the best warranty of quality control (Gilbert, environmental damage by gaseous emissions,
1993; Ghobadian et al., 1995; Bell, 1995; Franke becomes the most urgent objective upon which
and Watzold, 1995; Welford, 1996; Vivian, 1997; process modifications or even activity interrup-
Conesa, 1997). tion should be promoted, but to modify processes
The concept of quality is easily extended to and implant EMAS it is necessary to relay tech-
that of eco-quality (European Commission, 1996). nology that is applied by trained professionals
In this respect, Toyne (1996) points out the need who have the will to apply it (McCluney, 1994;
for introducing environmental criteria into exist- Holt et al. 1997). In a few years’ time the manage-
ing quality assessment and inspection procedures. ment of industrial enterprises will have been taken
The Council Regulation 1836/93 regulates the over by professionals who are now being trained
procedure through which industrial enterprises at universities or who have not arrived at them
can join, in a voluntary way, what is called an yet, a reason why mechanisms which increase the
Environmental Management and Audit Scheme collaboration and communication between the
(EMAS). The above mentioned regulation is one industrial and the educative sectors should be
of the legislative instruments of the EU, pro- investigated and promoted (DOE, 1990). The
claimed within the actual Action Programme, university researches and generates technology;
and developed by DG XI of the European the training of professionals consists of trans-
Commission (Hillary, 1995). Other national and mitting knowledge, supplying aptitudes and
international standards, with some differences, changing attitudes (Belgrade, 1975; Holt et al.,
also supply references for the implementation of 1997). The role that the university institution can
the above mentioned system: ISO 14000 exercise becomes, in this light, especially import-
(O’Laoire and Welford, 1995; Cascio et al., 1996; ant. The urgency of acting in the field of the
Kuhre, 1996; Hunt and Johnson, 1996; Lamprecht, university comes, however, from the delay that
1997), UNE-EN-ISO 77-801 (Hunt and Johnson, will exist between the action and the answer.
1996), BS 7750 (BSI, 1994; Hunt and Johnson,
1996) etc.
Through an invitation from DG XI (presenta-
tion of proposals 96/C 75/19; DOCE C75/27) THE ENVIRONMENTAL
and with the aim of enlarging the possible appli- RESPONSIBILITY OF UNIVERSITIES
cation of the above named regulations to other
fields different to the industrial ones, we intended,
with an experimental approach, to study the Universities, being centres of research, educa-
applicability of EMAS in relation to other activi- tion and formation of qualified people, should

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ECO-MANAGEMENT AND AUDITING 137


E. PERIS MORA AND J. E. MARTIN

increase their research dealing with Environ- Environmental Management Systems have,
mental Education and formation of experts therefore, been conceived and designed for appli-
in both, formal and non-formal education. cation in industrial enterprises (in some countries
Conference of Tbilisi, Final Report, 1977. such enterprises are called ‘enterprises with chim-
neys’), rather than other activities such as services.
Universities have a special responsibility in being Enterprises which establish EMAS can have, as
directly dedicated to education and training for final objectives, to obtain some benefits that come
qualified professionals and experts at the highest from the fact of being ‘different’ among other
level, but the responsibility is extended to companies, dealing mainly in their public image
research fields and management as well as an (Freimann, 1997). The Standards and Regulations,
element of intellectual and public awareness of as well as other publications, manuals of implemen-
society. European universities, in general, are tation and computer tools, have been providing
highly considered and prestigious institutions formulas to help implement Environmental
where lecturers and professors maintain, generally Management Systems within industrial enterprises.
speaking, a social status that is usually above that The implementation within an institution of
of other better paid professionals. Thus, all the higher academic standards and levels would be,
innovations undertaken by universities can repre- on the contrary, mainly orientated by political or
sent a change in attitudes and lifestyles which will ethical and social objectives (UNESCO, 1983);
be necessary for the general application of a ‘more in this respect, Jeffcote (1996) points out that
rational way of management’, which is what, deep ‘an environmental consciousness does not arise
down, constitutes the spirit of EMAS (Toyne, simply because there are ecological problems.
1993, 1996; Smith, 1997; Rodgers, 1997; Chick, Social and political forces shape our responses’.
1997). However, the structure of the general administra-
Frequently, university professors and re- tive management of an industrial enterprise and
searchers participate, directly or indirectly, in that of a university could be considered as similar
public life. On the one hand professional societies (Holt et al., 1997). The case of environmental
and associations obtain their backup knowledge management, as is also the case with quality
from the university background, and on the management, cannot be addressed without con-
other hand there is often a relationship between sidering some important peculiarities. Some of
public institutions at all levels and university these constitute a positive factor, while others
departments, which provide expert advice. The present problems for which the Standards and
extension of ‘good practices’ to all fields, begin- Regulations have not foreseen any solutions. In
ning with public institutions, justifies the fact any case, formulas have not been made up so far.
that, if only to set an example, it is at universities We will now mention, without pretending to be
that these criteria should be applied soon and exhaustive, a series of peculiarities which will
rigorously. have to be taken into consideration when trying
to apply a normalized EMAS to a university
institution. We will propose some ideas related to
THE UNIVERSITY IS A PECULIAR (i) the capacity to contaminate (the effects, the
ENTERPRISE flows),
(ii) the nature of the enterprise (the site or
The Council Regulation 1836/93 is very clear in centre) and
its exclusively industrial position, at least in the (iii) the distribution of responsibilities (staff,
first stage. Even though in its introduction (first management participation and information).
paragraph) it defines ‘(general) objectives. . . to
prevent, reduce and, as far as it is possible, The capacity to contaminate (the effects;
eliminate contamination. . .’; it also considers that the flows)
(fourth paragraph) ‘Industry has its own respon-
sibility. . . and it must undertake an active role’.
It expressively delimits that ‘the programme The environmental effects (capacity to con-
ought to centre, in the first place, in the industrial taminate):
sector’. It also insists on the fact that ‘any enter- (a) are of a low magnitude;
prise which undertakes an industrial activity can (b) may have some level of risk;
participate in this system’. (c) are not continuous in time.

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138 ECO-MANAGEMENT AND AUDITING


ENVIRONMENTAL MANAGEMENT SYSTEMS IN UNIVERSITIES

In comparison with an industrial enterprise, the be a simple classroom where conferences are held
(negative) environmental effects of any teach- as in a university.
ing or research institution are always relatively
unimportant in quantity. Laboratories, which An ‘administrative unit’ does not imply a
would be the main sources of contamination, do physical unit (nor geographical), but a ‘uni-
not usually produce abundant wastes although formity in management policy’.
occasionally they could have a high risk. The
processes related to teaching activities can be However, the unit of management policy can be
programmed in time, whereas research could lead applied to various academic or research centres
to occasional wastes. that may be located in the same or even in
In system modelling, ‘flows’ are usually con- different countries. There are many independent
sidered as inputs and outputs, (use of resources, universities and research centres with distant
wastes) and as energy consumption. Energy con- laboratories, and even mobile units such as
sumption by universities would have the same scientific/research vessels that, despite their geo-
consideration as waste emissions/products. As a graphical mobility, can be subjected to a ‘specific
rule, energy consumption is reduced to heating environmental policy’.
and air conditioning systems, so the consequence
of good or bad management would be centred A single functional flowchart model does not
mainly on energy saving. Nevertheless, there are exist, nor a hierarchical structure. Private and
other authors (Rodgers, 1997; Smith, 1997) who state universities have essentially different
consider universities as large consumers with objectives.
large impacts on their local communities.
‘Information’ and ‘education/training’ are con- The selection of presidencies, posts and positions
sidered as essential structural elements of EMAS. depends sometimes on persuasive capacities
This could be the most significant difference to apply the various management policies. In
resulting from university assessment and analy- the Spanish and French models, state university
sis with respect to the implementation of the officials are elected democratically, several social,
Management System. ‘Professional training’ is academic and professional societies and associ-
one of the essential objectives for such institutions ations participating in such elections. In other
(UNESCO, 1983; Holt et al., 1997; Smith, 1997; private or state university models, the appoint-
Chick, 1997; Van Volsem et al., 1997; Rosenorn, ment of these posts can be responsible for the
1997; Rodgers, 1997). Information, education and definition of the functional structure. In universi-
training should be principally interpreted as a flow ties, the application of policy is not too different
(positive effects). A university receives students as a from that in other companies.
principal raw material flow and, subsequently,
produces professionals or experts, i.e. the sum The distribution of responsibilities (staff,
of student+education/training. The final aim of
environmental policy, of which the tools are management participation and information)
procedures and rules, is nothing other than sus- It is already well recognized by other universities
tainability; the means, educational/university attempting to effect environmental improvements
institutions – professional training to make it that success can only be achieved where the effort
possible. is proactively supported (Rodgers, 1997).
Easy communication between training groups
The nature of the company (the site or and teaching staff (education and research).
centre)
Communication among non-academic staff,
students and teaching staff might not be so
A university is always a complex institution, easy (Rodgers, 1997), an aspect which would
each one being different to the others. make the difference between the success or
the failure of the projects.
When comparing a university to an industrial
company with an equal number of employees, the The scientific world (research and education)
latter has a greater functional simplicity. A higher tends to have a great communication facility with
educational institution has various forms and may respect to its specific professional fields. Seminars

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E. PERIS MORA AND J. E. MARTIN

and congresses are the traditional communication tation of EMAS can be very briefly defined as the
systems between universities or between research implementation of a Management System in
institutes. Intra-centre communication is con- which common sense is applied (taking into
sidered obvious in a rational work situation. The consideration the environmental circumstances).
new communication tools on line make instant With the guide, there should be few opportunities
communication possible. for taking initiatives: everything should be indi-
cated or solved. The reason for existence of
The ‘environmental ethics’ is universal and companies is always well defined – to produce
specifically assumed by the university collec- and obtain profits – so a guide that promotes
tive (there is no need to convince anyone innovation should provide help that is as detailed
about the need of implanting an environmen- as possible.
tally rational management system); it is some- When the same objective is proposed to insti-
thing else to put into practice measures which tutions such as universities, the guide should
represent efforts, nuisances, expenses or be much more diagrammatical. A university,
investments. in addition to the training objectives, tends to
assume responsibilities for research, submit to perma-
The specific functions of the university pro- nent criticism and innovate the sciences or technologies
fessorship are both reflection and critical that are related to its own activity. If a guide or
analysis of any fact or proposal. handbook should try ‘to teach how to do’, one to
be directed to a university institution should have
It can be considered as certain that the university as its only purpose ‘to guide for the elaboration of
community, by being better informed and imbued the real guide’, since the technical expertise of the
with deep ethical principles, should be a collective university should enable it to draft its own
in which the implementation of EMAS should be documents.
relatively simple (Holt et al., 1997; Chick, 1997; The guide intended to implement EMAS in
Smith, 1997; Rosenorn, 1997; Rodgers, 1997). universities and higher education institutions has
However, the basically intellectual work of the only the character of a blueprint onto which the
university profession can present some peculiari- people responsible for the implementation will
ties that would demand its own methodology. be able to incorporate their own ideas and
The implementation of an ecoaudit system can be innovations.
interpreted as a way of ‘supplementary control’. There are different techniques available for the
The substitution of traditional contaminating elaboration of a guide for industrial companies,
techniques (practical lessons with students, exper- and several computer applications have appeared
iments) to other new ones can demand efforts or in order to facilitate implementation in service
investments. The ‘chair-freedom’ (freedom to talk companies. The peculiar nature of our institutions
about any thought and express any opinion) could be the target for a special Procedure and
would, badly understood, sponsor resistance to Regulation. Mainly on the basis of the Council
participating in a generalized control system of Regulation 1836/93, it could be very interesting
the work that it is supposed to be creative and to propose an implementation procedure sup-
personal. The obligation of university intellectuals ported by the experimental projects already
to submit to criticism any novelty could, right- developed in this area.
fully, hinder the implementation of a system
designed with a global perspective. Relation to Quality Management
The implementation of an Environmental
NOTES FOR THE IMPLEMENTATION Management System, not only in industrial
OF EMAS IN UNIVERSITY activity but also in our area, is an extension to the
environment field of the general concept of
Model of ‘Good Practice Guide’ ‘quality’ in the company’s management (ISO 9000
series). Thus, it is important, as a starting point,
A short guide to be used in the implementation of to take into account the considerations reflected
EMAS in an industrial company (those for which in the Proposal of Recommendation related to
procedures and rules have been initially designed), the European Cooperation dealing with Quality
should provide essential elements to ‘take by the Assessment in Higher Education (European
hand’ anyone with that objective. The implemen- Commission, 1996). This document states that

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140 ECO-MANAGEMENT AND AUDITING


ENVIRONMENTAL MANAGEMENT SYSTEMS IN UNIVERSITIES

. . . the use of common methodological tion activities. . .. research and common


elements does not lead to a ‘hierarchic classi- teaching criteria dealing with sustain-
fication’ or to a European Common Standard. able development would have to be
The evaluation methods of quality are rules strengthened. (j). . . to create national or
of procedure but not of content. . . Such regional research centres, as well as for
methods help to determine the strong and interdisciplinary education in environ-
weak points through the examination of its mental sciences, development, right, and
subjects or its higher education centre results, environmental problems management.
and to ask ourselves whether such results (c) Chapter 36.13 (Objective). (c) to increase
represent a proper response to the concrete the national capacity, mainly in matter
problems of its economic, social and cultural of teaching and scientific training to
specific context (introduction, point 10). permit the governments, employers and
staff to reach their objective in environ-
The experiences of the state members and the ment and development matter, and to
experience of the European pilot projects have facilitate the transfer and assimilation
demonstrated that, in addition to showing the of new technologies and ecologically
results reached by the higher education centres, rational and socially acceptable technical
the quality evaluation measures and quality guar- knowledge.
antee can encourage the capacity of self-reflection (ii) The Treaty of the European Union also con-
of the higher education centres, as well as the tains important references.
capacity to reorganize its results in order to better (a) Title VIII Chapter 3, Education, Professional
satisfy the demands of its economic, social and Formation and Youth; Article 127.2. The
cultural environment (introduction, point 14). action of the Community will be routed
In most of the procedures that in different in order ‘to facilitate the adjustment to
countries (BS, UNE) or internationally (ISO) deal the industrial transformations, especially
with the implementation of environmental man- through training and professional recon-
agement, reference is made to procedures that version’.
regulate quality systems, as preceding. (b) Title XVI, Environment, Chapter 130 R. 2.
The policy of the Community in the
area of the environment will have as
Why implement an Environmental objective to reach a high protection
Management System in universities? level, bearing in mind the diversity of
existing situations in the different
It is not necessary in this guide to provide either regions of the Community. It will be
ethical or economic criteria to justify the advan- based on the caution and preventive
tages of the implementation of EMAS in higher
education centres. It should be enough to make action principles, on the alteration prin-
ciple of the attempts to the environ-
reference to the great quantity of literature that, ment, preferably on the source itself,
ever increasingly, deals with environmental
topics. We will limit ourselves, therefore, to and on the principle of who contami-
nates must pay. The requirements of the
making reference only to some of the most environment will have to be integrated
important international literature related to our
objectives. in the definition and in the accomplish-
ment of the other Community policies.
(i) Agenda 21: Rio de Janeiro 1992.
(a) Chapter 36.4 (Reorientation of education The university as an activity capable of
towards sustainable development). . . is pro- generating an environmental ‘effect’
posed: (c) to promote the integration
of ecological and development concepts Article 3 of the Council Regulation 1836/93 says
. . . making special emphasis in the that ‘any company that operates in one or several
development of the training for the centres where an industrial activity is carried out
decision-makers. will be able to participate in this system’. Thus,
(b) Chapter 36.5 (Activities). (i) The countries the application of a standard to institutions
could support universities and other different from the industrial sector could be
entities and tertiary nets in their developed – in the pilot experience area which
environment and development educa- is the object of this study – by modelling the

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E. PERIS MORA AND J. E. MARTIN

Figure 1. Chart flow for an industry.

university institution and considering it as a sui environmental statements etc) while, in the
generis industry. Council Regulation (CEE) 1836/93, the obligation
An EMAS system should be applied to indus- of a public declaration can be interpreted as a minor
try, to which the Council Regulation attributes an information flow.
‘own responsibility in relation to the management The main objectives of any university are
of the environmental repercussion of its activities’, research, curricular education and professional
in order to ‘prevent, reduce and, if it is possible, update, in addition to the social task of ‘aware-
eliminate the pollution particularly at its cause’. ness raising’ through other actions which pro-
Annex I of this regulation presents the ‘environ- duces a ‘sui generis education’ in society.
mental effects’ which constitute the vectors of Education, in a wide sense, is defined by the
environmental disturbance of industrial activity. modern pedagogues as the means of transmitting
In a classical model, Figure 1 represents a unit information, transforming attitudes and increasing
firm, as a part of the ecosystem communi- aptitudes. A university has a flow of students
cated through materials and energy flows. Raw (input) and a flow of professionals (output)
materials and products, by-products or pollutant (Figure 2).
flows must be considered in addition to that of
energy.
In a systematic analysis representing the ‘mean-
ingful effects’ that the university activity produces CONCLUSIONS
on the environment, we need to add the education
flow. The initiative of assaulting the topics of environ-
Education, in this case, would have to be mental management within universities has been
understood as one of the flows (information flow) undertaken almost simultaneously in many
that should have to be represented in any model. European and American institutions. The Inter-
The information flow is assumed in the standards national Universities Conference for Sustainable
when it is indicated that information, communi- Development is an opportunity to put together
cation and training should be principal instruments the experiences developed to date. The imple-
for the application of EMAS. The ISO 14000 mentation of Environmental Management Sys-
Standards do not demand public declaration tems within university institutions should have to
of management documents (policies, audit results, be undertaken as an obligation that, without

 1998 John Wiley & Sons, Ltd and ERP Environment. Eco-Mgmt. Aud. 5, 136–145 (1998)

142 ECO-MANAGEMENT AND AUDITING


ENVIRONMENTAL MANAGEMENT SYSTEMS IN UNIVERSITIES

Figure 2. Chart flow for a higher education institution.

excuse, the institutions responsible for education, Farnham, Surrey, UK), Hannu Kurki (M.Sc.,
research and social provocation have to assume. University of Jyväskylä, Finland), Professor
If industrial companies have begun to implant Dermot O’Dwyer (Trinity College Dublin,
‘environmentally rational methods of production’, Ireland), Professor Jaana Puukka (University of
universities have the double responsibility of Jyväskylä, Finland), Professor Colin Ryall
doing the same because of being ‘just another (Farnborough College of Technology, UK) and
polluting company’, and also because they are Sofie Van Volsem (Vrije Universiteit Brussel,
institutions that ‘train future entrepreneurs’. Belgium), for their kind collaboration in several
Environmental protection in European and inter- stages of the project.
national regulation mainly forces industries by
being potentially the most aggressive. In a few
years time, those industries will be directed by
professionals who are, nowadays, in university REFERENCES
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