European Union Monitoring Mission Georgia CONTRACT OF EMPLOYMENT FOR LOCAL STAFF No 425 European Union Monitoring Mission in Georgia (budgetary period from 15 December 2017 to 14 December 2018), hereinafter referred to as "the Employer", and Lela ABRAMISHVILI citizen of Georgia, 46/50 Kostava Str, 0179, Tbilisi, Georgia, hereinafter referred (o as “the Employee’, HAVE AGREED AS FOLLOWS: Articl 1. The Employee shall be engaged as a Secretary to HoM. S/he shall assist the Employer in carrying out his mandate, and shall fulfil the tasks entrusted to him/her as specified in Annex IV = Job Description which forms an integral part of this Contract, 2. The Employee may be required to perform other tasks as requested by the Employer. 3. The Employee shall report directly to his/her line manager as per his/her job description. Article 2 1, The Employee's place of engagement shall be TBILISI and elsewhere in Georgia as directed by the Mission and following the Mission duty travels. 2. The Employee may be required to take part in missions (official travel) in other locations where the Employers activity so warrants. Article 3 1. This Contract starts on 15 December 2017 ends on 14 December 2018. Article 4 1, The employee shall be placed in Group 2, Step 9. 2. The Employee shall be entitled to the following remuneration package: — \ (6 diet Pasetlrs A wlizfiz y \ IS 12, 1% *@) Basic monthly (gross) salary of 5153 GEL, payable on monthly basis [in arrears], b) 13" salary calculated proportionately to the period served, Article 5 1. Terms and conditions of employment as well as the rights and obligations of the parties to this Contract shall be set out in Annex I! - The Labour Code of Georgia and Annex Ill - General, Service Conditions of Local Staff Employed by EUMM Georgia serving in Georgia. The Employee acknowledges receipt of a copy of Annex Ill - General Service Conditions of Local Staff. 2. By signing this Contract, the Employee also confirms acceptance of and compliance with the terms and conditions set out in Mission SOPs, Administrative Instructions and the Code of Conduct and Discipline for EU Civilian CSDP Missions. 3. Mission SOPs, Administrative instructions and Code of Conduct are on the mission intranet : drive. The Employes hereby acknowledges his/her obligation to study these terms and ‘conditions on the Mission intranet (PAEUMM_SOPs_and_Administrative_Instructions_NEW\Active Guiding Documents). Article 6 1. The Contract can be terminated in accordance with Labour Code of Georgia 2. The written termination notice is duly delivered when sent by letter or by mail to an Employees address specified in this Contract or other subsequent address provided in writing ‘to Employer. Article 7 1. The following Annexes shall form an integral part of this Contract: Annex | Article 7 of Council Decision 2010/452/CFSP amended by Council Decision (CFSP) 2017/2263 Annex Il - The Labor Code of Georgia ‘Annex lll - General Service Conditions of Local Staff employed by EUMM Georgia, serving in Georgia Annex IV — Job Description Annex V — Beneficiary form Annex VI — Code of Conduct and Discipline for EU Civilian CSDP Missions ‘Annex Vil — EUMM OPLAN, Annex L, Personnel Administration and EUMM SOPs (Human Resources Management SOP, Transport and Travel Management SOP etc.) Annex Vill — Health Insurance Policy ‘Annex IX — Acknowledgment receipt 2. In case of conflict between the provisions of this Contract and its atinexes, thé order of precedence is established as follows: Annex |, the present contract, Arinex Il Annex Il, Annex Iv, Annex V, Annex VI, Annex Vil, Annex Vill and Annex IX. . %Done in two original copies at Tbilisi, Georgia. Each party acknowledges receipt of the copy and deciares understanding its contents, ‘Signed on behalf of EUMM Georgia The Employee ni a >», L. Mramishe 2 Clare Turney-Dann Head of Human Resources Location: Tbilisi, Georgia Location: Tf \is/ pate: _13//2J12 Page 3 of 3 IS/I2/ 1%EUMM Georgia DeparimentUait Tosation [Post Group (Local Staff HoM & DHoM/CoS Office/HoM ligt Office Thilisi 2 Position Code Position Name } GEOL HO 01 Secretary to the Head of Mission ‘The post holder will report to the Deputy Head of Mission/Chief of Staff, as part of the HoM’s Office, and will contribute to the efficient and effective running of the Office administrative tasks. Duties and Responsibilities: The local staff member will be required, in accordance with the EUMM mandate, the Code of Conduct and the EU Conditions of Service for nationally employed Staff members, o perform the following tasks: ‘© Assist the HoM with the daily tasks; ‘© Manage the calendar of meetings and appointments of the HoM; * Perform administrative and secretarial duties, draft memos, letters, faxes and other requested documents and maintain filing systems; ‘* Receive and distribute all correspondence as routed by the HoM to the appropriate official, staff members as destined; ‘© Initiate, develop and maintain appropriate administrative systems both paper and electronic for the HoM’s Office; ‘+ Follow up on all travel schedules for the HoM, including liaising with Administration for authorization, entitlements, flight reservations etc.: © Organize and monitor the system of week-end duties; * Liaise with Mission staff and others outside the Mission to support HoM’s activities; * Monitor attendance, sick leave and annual leave of all staff in the HoM’s Office; ‘* Check and ensure sufficient stock of stationary materials is kept in the office for usage by all staf; ‘* Conduct administrative tasks required by the Deputy Head of Mission/Chief of Staff; ‘* Send written invitations or by phone, arranges booking of facilities, ees ‘Perform other work related duties as requested. Eligibility Criteria: * Successfull completion of a full course of university studies attested by a degree in Business/Public Administration Management, Law, Intemational Relations, Political Science or other related field, where the normal duration of university education in the country awarded is 3 years or more and, after having obtained the university degree atleast 5 years of relevant and proven full-time professional experience; ‘+ Syyears of professional experience in the respective field of work; ‘© Enjoy full civil rights and do not have criminal record; * Excellent communication skills in English and Georgian; ability to write end communicate in a clear and concise manner; ‘Be physically fit to perform the duties relating to the post; such physical fitness should be attested by a ‘medical certificate Essential Criteria: © Experience in positions requiring excellent organizational skills, with a service oriented approach; ‘© An ability to work to tight deadlines with minimal supervision; ‘© Excellent communication skills in Russian language; © Good knowledge and experience of Office Suites Additional Assets: * Professional experience in an EU and/or international environment; © Experience of working in an intercultural environment, with respect of diversity. Personality Assets: © Have strong sense of initiative, responsibili '* To focus on priorities, to monitor and evaluate procedures Vr /I2/ |F‘* To build productive and cooperative working relationships with other staff members; * To deal helpfully and courteously with people, including outsi + To havea strong sense of confidentiality and discretion in dealing with Mission-rel LA b/sAcknowledgement Receipt of Local Contracted Staff Hereby |, ....LELA..ARRAMISHVALA. acknowledge receipt of the links to the Annexes which form an integral part of the Employment Contract of the Local Staff and which are to be found in the EUMM Georgia Public Folders and on the Intranet. | confirm that | understand that | am obliged to read them all. I confirm that | will read them all. The Annexes are displayed at EUMM Intranet Network Public drive (folder “P”) and are available as follows: ‘Annex 2: Labour Code of Georgia - Organic Law of Georgia: P:AEUMM_ SOPs and Administrative Instructions NEW\Active Guiding Documents\01. Principal Plans\04. MSD\HR Annex 3: General Service Conditions of Local Staff Employed by EUMM Georgia, serving in Georgia 15-12-2017 to 14-12-2018: P:\EUMM SOPs and Administrative Instructions NEW\Active Guiding Documents\01, Principal Plans\04. MSD\HR Annex 4: Job Description - Attached to the Contract Annex 5: EUMM Beneficiary form, as well as all other EUMM forms can be found in the Intranet: https://intranet.eumm.eu/intranet/useful_information/admin_forms/ Annex 6: Code of Conduct and Discipline for EU Civilian CSDP Missions UMM _SOPs and Administrative Instructions NEW\Active Guiding Documents\01, Principal Plans\01. HoM Office\LEGAD. Annex 4: EUMM OPLAN, Annex L, Personnel Administration and EUMM SOPs (Human Resources Management SOP, Transport and Travel Management SOP etc.) P:\EUMM SOPs and Administrative Instructions NEW\Active Guiding Documents Annex 5: Health Insurance Policy, ARDI, 15 December 2017 to 14 December 2018 https://intranet.eumm.eu/intranet/useful_information/medical/healthinsurancefornati onalstaff/ Tbilisi, (Sanafire) Hi (af