Em’s Catering Services

(Wedding, Parties, Event)

“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

EVENT BRIEF
Contact Coordinator Eloisa Mae G. Javier
Narvacan II, Guimba Nueva Ecija
Event 7th Birthday

Theme Avengers
Purposes To signify some sort of independence

Day/Date/Time Saturday, July 23,2002, 1:00pm-5:00pm

Location Cacapasan Cuyapo, Nueva Ecija

Host Mark Danielle Pilitina

Guests/Participants Family, Relatives and Friends
Invitation and Topic Outline The invitation are distributed 1 week Before
the exact date of event
Number of Staff 5
Parking Services In front of celebrant House
Audio/Video Sound System
Number of Guests 100
Set-up Assigned Seating With 15 people each table
Allotted budget 100,000
 Em’s Catering Services
(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

EVENT TIMELINE
1 meeting with client
st
March 1, 2022
Proposal Letter to Client March 3, 2022
Contract Signing with Client March 5, 2022
1st Meeting with Supplier March 17, 2022
Contract Signing with Supplier March 19, 2022
Planning and Preparation March 22, 2022
2nd Meeting with Client (update on planning March 28, 2022
and preparation and 50% payment)
2nd Meeting with Supplier March 30, 2022
1st Meeting with Worker Committee April 1, 2022
Final Meeting with Client (payment for April 3, 2022
remaining 50%)
Final Meeting with Supplier April 5, 2022
Final Meeting with Worker Committee April 7, 2022
Ingress July 23, 2022 at 1:00 PM – 5:00 PM
Egress July 24, 2022 at 12 NN – 2:00 PM
Post Meeting with Client July 26, 2022
Post Meeting with Worker Committee July 28, 2022
 Em’s Catering Services
(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

BUDGET PROPOSAL
TENTATIVE COMPUTATION
INCLUSION PARTICULARS TOTAL
Venue and Set-up -Tables and Chairs ₱ 5,000.00
-Stage
Sound System -Sound System ₱ 10,000.00
-Wireless Microphone
-Generator
Catering -Plates, Glassware, and ₱ 25,000.00
Silverware
-Table Napkins
Cake and Pastries -One (1) 3 layered ₱ 5,000.00
Avengers Cake and
Cupcakes
Clothes Rental -Avengers Costumes ₱ 2,500.00
Photo and Video -Photographer ₱ 10,000.00
-Photo Booth
Printable and Materials -Invitations and Program ₱ 5,000.00
Entertainment -Clowns ₱ 5,000.00
Souvenirs -Avengers Characters ₱ 3,000.00
LATF Permit ₱ 2,000.00
Total Expenses ₱ 72,500.00
Contigency Fund (10%) ₱ 7,250.00
Total ₱ 79,750
Professional Fund (12%) ₱ 9,570.00
Grand Total ₱ 89,320.00

WORKING COMMITTEE
STAFF AREA REQUIREMENT FUNCTION
Staff 1 Entrance Must have the seating To guide the guests and
arrangement guides. participants to their
respective seats.

Staff 2 Front Stage Must have the copy of the To assist the host of the
flow of the program. program.

Staff 3 Food Spectating or Monitoring To assist or serve the foods

the foods of the guests and to the guests and
participants. participants.

Staff 4 Around the Venue Must have a communication To assist the needs of the
skills. guests and participants.

Staff 5 Backstage They in charge to the things To assist the guests and
needed on the event. participants to the things
they needed.

Em’s Catering Services

(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076
 Em’s Catering Services
(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

LIST OF SUPPLIERS
COMPANY NAME SERVICES
Austria Resort Venue
Christine’s Gown and Catering Services Catering and Clothes
Rommel’s Photography Photography and Videography
Sparkle’s Souvenir Shop Printable Materials
Tat’z Party Package Entertainment
M.D.F Professional Sound System Light and Sound System
Mendoza’s Cake Cake and Pastries

LIST OF ALTERNATIVE SUPPLIERS

Austria Resort Venue
Yuan’s Catering Catering
Arnold’s Photography Photography and Videography
Shaira’s Souvenir Shop Printable Materials
Trisha Gown Rental Clothes
Buboy’s Party Package Entertainment
Puno’s Sound System Light and Sound System
Sweet Treats Cake and Pastries

Em’s Catering Services

(Wedding, Parties, Event)
 “Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

DETAILED BUDGETING
COMPUTATION
INCLUSION PARTICULARS AMOUNT TOTAL
Venue and Set-up -Tables and Chairs ₱ 5,000.00 ₱ 5,000.00
-Stage
Sound System -Sound System ₱ 10,000.00 ₱ 10,000.00
-Wireless
Microphone
-Generator
Catering -Plates, Glassware, ₱ 25,000.00 ₱ 25,000.00
and Silverware
-Table Napkins
Cake and Pastries -One (1) 3 layered ₱ 3,500.00 ₱ 5,000.00
Avengers Cake ₱1,500.00
and Cupcakes
Clothes Rental -Avengers ₱ 2,500.00 ₱ 2,500.00
Costumes
Photo and Video -Photographer ₱ 8,500.00 ₱ 10,000.00
-Photo Booth ₱1,500.00
Printable and -Invitations and ₱ 5,000.00 ₱ 5,000.00
Materials Program
Entertainment -Clowns ₱ 5,000.00 ₱ 5,000.00
Souvenirs -Avengers ₱ 3,000.00 ₱ 3,000.00
Characters
LATF Permit ₱ 2,000.00 ₱ 2,000.00
Total Expenses ₱ 72,500.00
Contigency Fund ₱ 7,250.00
(10%)
Total ₱ 79,750
Professional Fund ₱ 9,570.00
(12%)
Grand Total ₱ 89,320.00

Em’s Catering Services

(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
 Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

DETAILED PROGRAM FLOW

TIME FLOW ALLOTED IN- REQUIREMENTS
TIME CHARGE
1:00PM –  Assembly 30 minutes Staff 1 
Leads the guests to their
1:30PM Area. respective chair.
 Welcoming the  Maintaining Social
guest. Distancing.
 Microphones and Sound
System.
1:30PM – Entrance of the Celebrants 10 minutes Host  Microphones and Sound
1:40PM System.
 Photography and
Videography.
1:40PM – Opening Prayer 10 minutes Host  Microphones
1:50PM
1:50PM – Introduction of Celebrants 10 minutes Host  Microphones and Sound
2:00PM System.
 Photography and
Videography.
2:00PM – 7 Candles 10 minutes Host  Candles
2:10PM  Microphones and Sound
System.
 Photography and
Videography.
2:10PM – 7 Gifts 10 minutes Host  Microphones and Sound
2:20PM System.
 Photography and
Videography.
2:20PM – 7 Blue Bills 10 minutes Host  Microphones and Sound
2:30PM System.
 Photography and
Videography.
2:30PM – 7 Cakes 10 minutes Host  Microphones and Sound
2:40PM System.
 Photography and
Videography.
2:40PM – Birthday Song and Blowing of 5 minutes Host  Microphones and Sound
2:45PM Cakes System.
 Photography and
Videography.
Em’s Catering Services
(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
Facebook page: Em’s Catering Services
 Email: mhae480@gmail.com
Cp no. 09750987076

2:45PM – 2:50PM Praying for 5 minutes Host  Microphones

Snacks and Foods and Sound
System.
2:50PM – 3:20PM Snack and Foods 1 hour and 30  Staff 3  Program
Time minutes  Waiter  Foods
Photo Sessions for  Microphone  Microphone
the Guest s and Sound and Sound
System. System.
 Microphone  Photography
s and Sound and
System. Videography.

3:20PM – 4:20PM Entertainment 1 hour  Microphone  Microphone

and Sound and Sound
System. System.
4:20PM – 4:50PM Giving the 30 minutes Host  Microphone
Souvenirs and Sound
System.
4:50PM – 5:00PM Thanking the 10 minutes Host  Microphones
Guests who and Sound
attended the System.
party.

Em’s Catering Services

(Wedding, Parties, Event)
“Turning your dream into reality”
Narvacan II, Guimba Nueva Ecija
 Facebook page: Em’s Catering Services
Email: mhae480@gmail.com
Cp no. 09750987076

SOUND
SYSTEM
PHOTO
BOOTH STAGE CAKE
TABLE
BUFFET AREA

TABLE 1 TABLE 6

TABLE 2 TABLE 7

TABLE 3 TABLE 8

TABLE 4 TABLE 9

TABLE 5 TABLE 10

ENTRANCE