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Statutory Compliances Checklist On Various Labour Laws
Statutory Compliances Checklist On Various Labour Laws
Statutory Compliances Checklist On Various Labour Laws
Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979
details P.B.S. KUMAR
Act, 1979
Up dated 14-06-2006
Apprentices Act Payment Of Gratuity Act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
Relevant
Schedule Of Submission/ Maintenance Submitting Authority
Clause
Rule 14 At the end of every half year Regional Director/ State Apprenticeship advisor
Rule 14 At the end of every half year Regional Director/ State Apprenticeship advisor
Rule 14 In the month of November & May Regional Director/ State Apprenticeship advisor
To be prepared in duplicate
Contract Labour (R&A) Act Industrial Employment Standing Orders Act Employment Exchanges(CNV) Act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act Trade Unions Act
Minimum Wages Act Employees' State Insurance Act Inter-State Migrant Workmen Act
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
Schedule Of Submission/
S.No Forms Description Of the Form Section/Clause/Sub-clause Submitting Authority Remarks
Maintenance
application to be accompanied
Registering Officer of the area
by a DD showing payment of
Application For Registration of Establishments in which the establishment
1 Form I Rule 17(1) As & when required fees for registration; application
employing contract labour sought to be registered is
shall be personally delivered or
located
sent by registered post
2 Form II Certificate Of Registration Rule 18(1) To be granted by the registering officer to the Principal Employer
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the
4 Form IV Application For Licence Rule 21(1)
establishment, in relation to which he is the contractor, is located
5 Form V Form Of Certificate By Principal Employer Rule 21(2) As & when required Issued by the Principal Employer to the contractor
6 Form V-A Application for the adjsutment of security deposit Rule 24(1-A) Application to be made by the Contractor to the licensing Officer
Notice of Commencement/ Completion Of Contract Within 15 days of commencement & Inspector appointed under Sec. To be submitted by the
8 Form VI-A Rule 25(2)(viii)
Work by the licencee completion of contract work 28 contractor
To be applied to the licensing officer by the contractor within 30 days before the date on which licence
10 Form VII Application for renewal of licences Rule 29(2)
expires
application to be accompanied
When conditions arise requiring the Registering Officer of the area
by a DD showing payment of
Application for temporary registration of establishments employment of contract labour in which the establishment
11 Form VIII Rule 32(2) fees for registration; application
employing contract labour immediately and estimated to last not sought to be registered is
shall be personally delivered or
more than 15 days located
sent by registered post
12 Form IX Temporary Certificate Of Registration Rule 32(3) To be granted by the registering officer to the Principal Employer
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the
13 Form X Application for temporary Licence Rule 32(2)
establishment, in relation to which he is the contractor, is located
14 Form XI Temporary Licence Rule 32(3) To be granted by the licensing officer to the Contractor
To be maintained by the contractor in respect of each registered establishment where he employs contract
16 Form XIII Register of Workmen employed by the contractor Rule 75
labour
17 Form XIV Employment Card Rule 76 To be issued by the contractor to each worker within 3 days of employment of worker
To be issued by the contractor to the workman whose services have been terminated for any reason
18 Form XV Service Certificate Rule 77
whatsoever
19 Form XVI Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
20 Form XVII Register Of Wages Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
To be issued by the contractor to the workmen atleast a day prior to the disbursement of wages( applicable
22 Form XIX Wage Slip Rule 78(1)(b)
when wage period is one week or more
23 Form XX Register of deductions for damage or loss Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour
24 Form XXI Register Of Fines Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour
25 Form XXII Register Of Advances Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour
To be maintained by the contractor recording therein the number of hours, and wages paid for, overtime
26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)
work, if any
Return to be sent by the contractor to the licensing To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the close of half
27 Form XXIV Rule 82(1)
officer year
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957
3 Form C Agreement
4 Form D Summons
Form of application for permission to lay off, to continue the lay off of
23 Form O-3 workmen in Industrial establishments to which provisions of Chapter
V-B of the act applies
ULES, 1957
to be made by the workman or group of workmen to the Labour Secretary/ RLC when
Rule 62(1)
any money is due from an employer to a workman or group of workmen
To be made by the assignee or heir of the deceased workman to the labour court to
Rule 62(2)
receive entitlements due from an employer
To be made by the Employer with a copy to The Secretary of the Registered Union/
Rule 72
ALC(C )/RLC( C)/CLC( C)
To be filed by the conciliation officer in respect of settlements effected under this act in
Rule 75
respect of areas within his jurisdiction
to be served by the employer to the central govt. or such authority as specified under
Rule 76-A(1)
the act
ALC( C)
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered trade
union/legal practitioner may apply
Form for a single application in respect of any number of employees employed in scheduled employment.
Form of application by an Inspector or person acting with the to be presented within 6 months from the
permission of authority date of payment of minimum wages
Form in authority in favour of a legal practitioner/official of a to be presented within 6 months from the
registered trade union date of payment of minimum wages
Form Of Summons to the opponent to appaear before the When an application under section 20 is entertained , the a
authority applicant & the employer.
cheduled employment.
Authority appointed
under the act.
Authority appointed
under the act.
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
6 Form F Nomination
16 Form P Summons
ULES, 1972
To be submitted by the employee to the employer in triplicate. The employer after receipt forwa
Rule 5 (1)
the concerned controlling authority of the area.
To be submitted by the employee withdrawing the notice in form D to the employer in triplicate.
Rule 5 (2)
after receipt forwards a copy to the concerned controlling authority of the area.
To be submitted by the employee to the employer in duplicate. The employer within 30 days of
Rule 6 (1)
nomination , verify with the service particulars and after attestation return back a copy to the
Rule 6 (3) To be submitted by the employee within 90 days of acquiring a family to the employ
To be submitted by the employee to the employer , in cases including where a nominee pred
Rule 6 (4)
employee
To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 da
Rule 7 (1)
the gratuity becomes payable.
To be submitted by the nominee of an employee to the employer within 30 days from the dat
Rule 7 (2)
payable to him/her. For this purpose an application in plain paper may also be accep
To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the empl
Rule 7 (3)
year from the date of gratuity payable to him/her
On verification of claims made for payment of gratuity, the employer , within 15 days of receipt o
Rule 8 (1) , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount of g
and fixing a date of payment not later than the 30th day of receipt of the applicatio
On verification of claims made for payment of gratuity, if the claim is found inadmissible, the e
Rule 8 (1) issue a notice to the applicant employee, his nominee or legal heir , specifying the reasons wh
found inadmissible
In cases wherein the employer refuses to accept a claim application or issues a notice specifyin
gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the claim
Rule 10 (1)
his nominee/ legal heir may within 90 days of occurrence of cause for application, apply in fo
concerned controlling authority of the area for issuing a direction
On receipt of form N , the concerned controlling authority of the area may call upon the applic
Rule 11 (1)
employer to appear before him on a specified date, time and place.
The controlling authority may , at any stage of proceedings, issue summons to the applicant or t
Rule 14
produce evidences, documents etc.
Rule 16(1) The controlling authority to record the particulars of each case in form Q
on subsequent verification of the genuineness of the claims made, the controlling authority to is
Rule 17 specifying to the employer , the amount of gratuity payable and directing the employer for paym
within 30 days of receipt of notice.
The controlling authority on receipt of the decision of the appellate authority, modify his direction
Rule 18(8) gratuity and issue a notice to the employer, specifying the modified amount of gratuity and dire
within 15 days of receipt of notice by the employer.
In situations wherein, the employer fails to pay the gratuity due under the act in accordance wit
Rule 19 the controlling authority , the employee/his nominee/legal heir may apply to the controlling autho
for recovery
The employer to display an abstract of the act and rules framed thereunder in English and a
Rule 20 understood by the majority of employees at a conspicuous place or near the main entran
establishment
Submitting Authority Remarks
ligible for payment of gratuity to the employer , within 30 days from which
the gratuity becomes payable.
ned controlling authority of the area may call upon the applicant and the
pear before him on a specified date, time and place.
f the decision of the appellate authority, modify his direction for payment of
mployer, specifying the modified amount of gratuity and directing payment
15 days of receipt of notice by the employer.
fails to pay the gratuity due under the act in accordance with the notice of
ee/his nominee/legal heir may apply to the controlling authority in duplicate
for recovery
ract of the act and rules framed thereunder in English and a language
employees at a conspicuous place or near the main entrance of the
establishment
Apprentices Act Payment Of Gratuity Act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
4 Form IV Appeal
Submitting
Section/Clause/Sub-clause Schedule Of Submission/ Maintenance
Authority
To be sent by the certifying officer, on receipt of draft standing orders to the trade union requiri
Section 5
any objections from their end
Section 8 To be maintained by the certifying officer. This contains a copy of all certified standing orders
To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the
Rule 7-A(1)
appellate authority accompanied by a certified copy of standing orders
Standing order 1 of schedule to be maintained by every industrial establishment a service card duly attested by an authorise
I-B officer in respect of each workman in the form appended to these orders
Remarks
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES P
7 Form 12-A/ Form 6 (PS)/ Form 4 (IF) Consolidated Statement Of Dues and Remittance
Submitting
Relevant Clause Schedule Of Submission/ Maintenance
Authority
36(EPF); 20(EPS); 10(EDLI) within 15 days of the close of month Concerned RPFC
38(EPF) ; 20(EPS) ;
within 20 days of the close of the month Concerned RPFC
10(EDLI)
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
To be submitted in triplicate
To be submitted in triplicate
Apprentices Act Payment Of Gratuity Act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1
to be filled in by the employee with his signature or thumb impression and submit it to the
Regulation 11 & 12
employer
to be filled in by the employee and submitted back to the employer , who shall forward the
Regulation 15-A
same to the appropriate office within 10 days from the date of submission by the employee
to be submitted by the insured person to the employer within 15 days of such changes
Regulation 15-B occurring and the employer in turn would forward the same to the appropriate office within
10 days of receipt.
to be sent by the employer to the appropriate office within 10 days of receipt of the filled up
Regulation 14
forms
to be issued by the appropriate office in respect of all insured employees, and send the
Regulation 17 same to the employer, who shall issue the same to the concerned employee after obtaining
the signature in the card
Regulation 95-A to be arranged by the appropriate office and necessary family particulars added in Form 4
this medical certificate is to be issued by the insurance medical officer during the first
Regulation 57 & 89-B
examination in respect of a spell of sickness or a spell of temporary disablement
to be issued by the insurance meddical officer, when he feels that not later than 3 days of
Regulation 58 & 89-B the date of examination(other than a first certificate) the insured employee would be fit to
resume duties
to be submitted by the insured person within 7 days (commencing from the date of first
Regulation 59 & 89-B certificate) in cases wherein the final certificate is not issued within 7 days of issue of first
certificate
to be furnished by the insured person in cases wherein the insurance medical officer feels
Regulation 61 & 89-B that temporary disablement has continued for not less than 28 days and such disablement
is likely to continue for a longer period
to be furnished by the employer to the nearest local office and to the nearest insurance
Regulation 68
medical officer immediately if the injury is serious
To be issued free of charge by the Insurance Medical Officer attending the disabled person
Regulations 79 & 95-C
at the time of his death
To be submitted by the dependant whose claim for dependant's benefit is admitted, to the
Regulation 83-A
local appropriate office except in the case of first and final payments
Regulation - 87 To be submitted by an insured woman before confinement to the local appropriate office
Regulation - 87 To be submitted by an insured woman before confinement to the local appropriate office
To be submitted by every insured woman claiming maternity benefit before confinement not
Regulation - 88
earlier than 15 days before the expected date of confinement
To be submitted by every insured woman to the local appropriate officestating therein the
date on which she ceases to work for remuneration and if the insured woman is claiming
Regulation 88 & 89
maternity benefit for miscarriage the claim form ought to be submitted within 30 days of the
date of miscarriage.
To be furnished by an insured woman who has claimed maternity benefit, if she does work
Regulation 91 for remuneration on any day during the period for which maternity benefit would be payable
to her.
To be submitted by the nominee or legal representative of the insured woman to the local
Regulation 89-A appropriate office, a claim for maternity benefit within 30 days of the death of the insured
woman, together with a death certificate in 24-B
To be submitted by the claimant entitled, to the local appropriate office and in case of a
Regulation 95-E
minor, by his guardian and the form ought to be submitted with all supporting documents
To be submitted by every person whose claim for permanent disablement has been
Regulation 107 admitted at six monthly intervals, a certificate attested by such authority as may be
specified by the director general
To be submitted by every person whose claim for dependant's benefit has been admitted at
Regulation 107-A six monthly intervals , duly attested by such authority as may be specified by the director
general
To be furnished by every employer to the appropriate office, such particulars & information
Regulation 52-A in respect of abstention of an insured person from work for which sickness benefit or
disablement benefit for temporary disablement have been claimed or paid
To be furnished by every employer to the appropriate office, such particulars & information
Regulation 52-A in respect of abstention of an insured woman from work for which maternity benefit hass
been claimed or paid
Submitting Authority Remarks
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
2 Form B Register showing the set on & set off of the allocable surplus
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
ES, 1937
Submitting
Relevant Clause Schedule Of Submission/ Maintenance
Authority
When an application is entertained under section 15(2), the authority shall hear the
applicant & the employer and direct the employer for refund of deductions made or
Section 15(3)
payment of delayed wages or make no directions if the application is found to be
malafide.
Section 15(3) Record of order of direction to be made by the authority under the act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the
manufacturing process
To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the date on
which the license expires
to be made by the occupier and submitted to the Chief Inspector Of Factories with the
Rule 12-A
signature of the new manager and occupier appended
Rule 14-2(a) To be granted by the certifying surgeon to the young persons employed in a factory
To be maintained with the dates on which white washing, colour washing, varnishing etc.
Rule 15
are carried out.
To be maintained by the manager of every factory in which workers are exempted under
Rule 78
Sections 64 or 65
Rule 80-A To be issued to every worker with the signature of occupier/manager of the factory
Factory Inspector;
Within 12 hours of occurrence of an
Rule 96 SDO;Officer-In-Charge of the
accident
nearest police station
To be sent by the manager of the factory as soons as any worker contacts any disease
Rule 97 specified in the schedule to the Chief Inspector/ Inspector/Medical Inspector/Certifying
Surgeon
To be furnished by the Manager to the Chief Inspector before 15th January of the year
Rule 100(1)
subsequent to which it relates
Rule 100(2) To be furnished by the Manager to the Chief Inspector before 15th July of each year
To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds
To be maintained by the certifying surgeon or examining surgeon in respect of fees paid for
Rule 14
issue of a duplicate certificate
To be handed over by the certifying surgeon or examining surgeon to the Manager detailing
Rule 14 (9)
the result of each visit to the factory
To be maintained by the manager in respect of examination reports of the gas holders
Rule 57-A
carried out by the person qualified to carry out the test
To be submitted by the person carrying out the examination in the form of a report to the
Rule 57-A
manager or the occupier.
To be maintained in every factory carrying therein the name of every worker who may be
Rule 59-A
employed in performing work specified in section 21
To be sent by the manager or occupier of the factory to the chief Inspector in respect of the
Rule 3-A
manufacturing process carried out.
Rule 59-C(4) To be sent by the manager/ occupier within 15 days from the date of examination.
Remarks
mpensatory holidays
y factory
y
y factory
s employed
ry factory
ngerous operations
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
S) ACT, 1959
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938
NS, 1938
Submitting
Relevant Clause Schedule Of Submission/ Maintenance
Authority
Section 9 & Regulation 5 To be issued by the Registrar Of Trade Unions on registering a trade union
Registrar of Trade
Section 28 & Regulation 12 By 31st July each year
Unions
Remarks
The application to be
accompanied by a copy of the
rules of trade union and other
particulars
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
11 Form J Notice
12 Form JJ Notice
RULES, 1924
To be issued by the commissioner to the parties stating a date for hearing the
Rule 50 parties and giving them an opportunity to show cause why the said agreement
ought to be registered.
To be issued by the commissioner to the parties stating a date for hearing the
parties and giving them an opportunity to show cause why the said agreement
Rule 50
ought to be registered and directing them to make all representations on the
scheduled date
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
Rule 4(1) To be issued by the registering officer to the principal employer once he registers the esta
To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation
Rule 7(1)
wherein recruitment is made
Rule 7(2) To be made by every contractor to the licensing officer, for employing migrant workm
To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bo
Rule 7(3) related to recruitment or employment of migrant workmen, in respect of which the contracto i
application.
Rule 10(3) To be made by a contractor to the licensing officer claimig therein the refund of security
Rule 11(1) Every license issued by the licensing officer shall be in this form
Rule 14(2) To be made by the contractor to the licensing officer thirty days before the date on which the li
To be furnished by every contractor to the specified authorities under the act in respect of rec
Rule 21
employment of migrant workmen
To be furnished by every contractor to the specified authorities under the act in respect of migra
Rule 24
have ceased to be employed
Rule 49 To be maintained by the principal employer and contractor in respect of migrant workmen
Rule 51(1) To be maintained by every contractor in respect of displacement cum outward journey all
To be sent by the contractor in duplicate to the licensing officer not later than thirty days from th
Rule 56(1)
year
Application to be accompanied
by a crossed demand draft and
delivered either by registered
post or personally delivered
registered establishment
ct of migrant workmen
ct of migrant workmen
tractor
tractor
tractor
tractor