INDUSTRIAL ARTS DEPARTMENT

SELF-INSTRUCTIONAL PACKETS
EMPOWERMENT TECHNOLOGY 11

QUARTER 1 – WK 4 September 16 – 18, 2020

The learners demonstrate an understanding of the use of advanced

tools and techniques found in common productivity and software
Content Standard:
applications in developing ICT content for specific professional
tracks.

The learners shall be able to independently apply advanced

Performance
productivity tools to create or develop ICT content for use in specific
Standard:
professional tracks.

The learners creates an original or derivative ICT content to

Learning
effectively communicate or present data or information related to
Competency:
specific professional tracks.

Objectives: At the end of the lesson the student should be able to:
1. understand how images and objects are integrated in a word processor.
2. identify the various objects used in productivity tools.
3. learn how to embed files and data in productivity tools.
4. simulate steps/procedures in integrating and embedding files and objects.

1. Integrating images and external objects

Content:
2. Embedding files and data
(Subject Matter)
3. Some common keystroke combinations / shortcut keys

Learning Resources:
a. References:
https://www.coursehero.com/file/24289751/Integrating-Images-and-
External-Material-in-Word-Processorsdocx/
https://www.bettercloud.com/monitor/the-academy/7-useful-keyboard-
shortcuts-microsoft-word/
https://www.howtogeek.com/357623/microsoft-word-keyboard-shortcuts-
that-make-your-life-easier/
https://edu.gcfglobal.org/en/powerpoint2013/embedding-an-excel-
chart/1/

b. Instructional
Materials SIPacks copy

Procedure:
A. Reviewing previous lesson or presenting the new lesson

Have you ever experienced inserting images or pictures in a Word document?

What about embedding files and data onto another file or object?
If your answer is YES, then, we’ll enhance your skills but if your answer is NO, then this is
your opportunity to learn and apply these productivity skills.
What if you were tasked to perform something like this in one of your subjects? Can you
do it?
B. Establishing a purpose for the lesson

In this lesson, you will learn the how images and external materials are integrated in MS
Word document, embed files and data in a presentation and familiarize the benefit of time-
saving keystroke commands.

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C. Presenting examples/instances of the lesson

Integrating Images and External Materials

Integrating or inserting pictures in your document is fun and it improves the

impression of your document. A common use of inserting a picture on a document is when
you are creating a resumé or when writing a document with images, objects, cliparts
or shapes.

Kinds of Materials/objects

There are various kinds of materials Microsoft® Word is capable of integrating to make
your document richer, more impressive, and more informative.

1. Pictures – generally, these are electronic or digital pictures or photographs you

have saved in any local storage device. There are three commonly used types of picture
files. You can identify them by the extension on their file names.

a. JPG – this is pronounced as “jay-peg,” and is the short form for .jpeg or file
extension for the Joint Photographic Experts Group picture file. Like all the rest of
the image file extensions, it identifies the kind of data compression process that is uses
to make it more compatible and portable through the Internet. This type of image file can
support 16.7 million colors that’s why it is suitable for use when working with full color
photographic images. Unfortunately, it does not support transparency. But if you are
looking for the best quality image to integrate with your document, then this is the
image file type for you.

b. GIF – file extension for the Graphics Interchange Format image file. This type of
image file is capable of displaying transparencies. Therefore, it is good for blending
with other materials or elements in your document. It is also capable of displaying
simple animation. It can only support up to 256 colors that is why .GIF is much
better for logos, drawings, small text, black and white images, or low-resolution
files.

c. PNG – this is pronounced as “ping.” It stands for Portable Network Graphics that
was built around the capabilities of .GIF. Its development was basically for the
purpose of transporting images on the internet at faster rates. It is also good with
transparencies but unlike .GIFs, it does not support animation but it can display up
to about 16 million colors. .PNG allows the control of the transparency level or
opacity of images.

2. Clip Art – this is generally a .GIF type; line art drawings or images used as generic
representation for ideas and objects that you might want to integrate in your document.
Microsoft® Word has a library of clip arts that is built in or can be downloaded and used
freely. There are still other clip arts that you can either purchase or freely download and
use that come from third-part providers.

3. Shapes – these are printable objects or materials that you can integrate in your
document to enhance its appearance to allow you to have some tools to use for

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 composing and representing ideas or messages. If you are designing the layout for a
poster or other graphic material for advertising, you might find this useful.

4. Smart Art – generally, these are predefined sets of different shapes grouped
together to form ideas that are organizational or structural in nature. If you want to
graphically represent an organization, process, relationships, or flow for infographic
documents, then you will find this easy and handy to use.

5. Chart – another type of material that you can integrate with your Word document that
allows you to represent data characteristics and trends. This is quite useful when you
are preparing reports that correlate and present data in a graphical manner. You can
create charts that can be in your document either directly in Microsoft® Word or imported
from external files like Microsoft® Excel.

6. Screenshot – sometimes, creating reports or manuals for training or procedures will

require the integration of a more realistic image of what you are discussing on your
report or manual. Nothing can get you more realistic image than a screenshot. Microsoft®
Word even provides a snipping tool for your screen shots so you can select and display
only the part that you exactly like to capture on your screen.

D. Discussing new concepts

Image/Text Wrapping / Placement / Positioning

1. In Line with Text – this setting is usually used

when you need to place your image at the
beginning of the paragraph.

2. Square – this setting allows the image you

inserted to be placed anywhere within the
paragraph with the text going around the image
in a square pattern like a frame.

3. Tight – this setting can mostly achieved if you

are using an image that supports transparency
like a .GIF or .PNG file.

4. Through – this setting allows the text on your

document to flow even tighter, taking the
contours and shape of the image. Again, this can
be best used with a .GIF or .PNG type of image.

5. Top and Bottom – this setting pushes the

texts away vertically to the top and/or the bottom
of the image so that the image occupies a whole
text line on its own as in the example.

6. Behind Text – this allows your image to be dragged and placed anywhere on your
document but with the all texts floating in front of it. It effectively makes your image look
like a background.

7. In Front of Text – as it suggests, this setting allows your image to be placed right on
top of the text as if your image was dropped right on it.

The following are the steps on inserting images to a Word document:

1. Start a blank Word document and write a resume or open a Sample Letter (or any
other letter) from your Desktop or Documents folder.
2. Place your insertion point or cursor to where you want the image or picture to
appear. Just right at the very beginning of the first paragraph will do.
3. Go to the Illustrations group under the Insert tab on the ribbon or menu.
4. Click on Picture ―→ Insert Picture from File.

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 5. The Insert Picture dialog box will pop up almost similar to your file explorer
window. Navigate to your Desktop and click on the Solar.jpg file.
6. Click the Insert button to insert a copy of the Solar.jpg picture on your document.
7. Right-click on the image then click on the Wrap Text sub-menu. On the fly out,
click on the Square option. Remember that this setting will flow around your image
like a rectangular frame.
8. Drag your image to the desired location on the document so that your document.
9. Repeat steps 2 through 6. Only this time, place the insertion point at the very end
of the document and insert the Joe.png image. This is actually the digital signature
of our fictional character, Joe Green.
10. Again, right-click on the image then click on the Wrap Text sub-menu. This time,
on the fly out, click on the Behind Text option. This should allow you to place the
signature image arbitrarily along the printed name on the document, so it would
look exactly like a real signature. We chose this option because our signature
image, in this example, does not have transparent background. If it were, setting it
In front of Text would be a better option.
11. Now we need to work on the chart. This will require us to work with the wizard to
set up the parameters of our chart. On your document, place your insertion point or
cursor on the position where you want the chart to appear.
12. In the Illustrations group under the Insert tab, click on Chart. This will bring up
the Insert Chart dialog box.
13. On the right pane, inside the Insert Chart dialog box, scroll down to the Pie row,
and select Exploded Pie in 3D.
14. An excel worksheet will pop up showing the default data that Microsoft® Word
uses for the chart. For the sake of our example, modify the data on the worksheet
so that the heading “Sales” will read “Volume” and the labels 1st to 4th QTR will
read “Europe,” “America,” “Middle East,” and “Asia,” respectively.
15. Drag the chart’s corner handle to suitable size.
16. Click on the chart’s Text Wrap option and select Top and Bottom.
17. Drag the chart to the center of the page in between the second and third paragraph
of your document.
18. Save your document.

E. Continuation of the discussion of new concepts

Keystrokes or shortcut keys - are very useful keyboard combination that automates
certain actions of tasks in order to make your writing and editing process super-efficient.

General MS Word Shortcuts

Ctrl+N: Create a new document. Ctrl+W: Close a document.

Ctrl+O: Open an existing document. Ctrl+Z: Undo an action.
Ctrl+S: Save a document. Ctrl+Y: Redo an action.
Ctrl+P: Print a file F12: Open the Save As dialog box
Alt+Ctrl+S: Split a window or remove the split view.

7 Useful Time-Saving Keyboard Shortcuts:

Ctrl + Enter: Insert page break F5: Go to a page, section, line, & more
F4: Repeat your last command F12: Save as
Ctrl + E: Center text Ctrl + F6: Cycle through your open Word docs
Alt + Shift + Left/right arrow key: Create headings

Some Editing Keystrokes:

Ctrl A – Select all Ctrl H – Find and Replace Ctrl R – Right align
Ctrl B – Bold Ctrl I – Italicize Ctrl T – Hanging indent
Ctrl C – Copy Ctrl J – Justify Ctrl U – Underline
Ctrl D – Format font Ctrl K – Insert hyperlink Ctrl V – Paste
Ctrl E – Center align Ctrl L – Left align Ctrl X – Cut

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 Ctrl F – Find/search Ctrl M – move Tab Ctrl R – Right align
Ctrl G – Go to page# Ctrl Q – Left align

F. Developing Mastery

Activity 4.5.1 SIMULATION: EMBEDDING AN EXCEL CHART IN POWERPOINT

(20 minutes)

TASK: WRITE a summary of the procedures in your own words. You may provide a
different procedure since there are other ways to perform this activity. USE Bullet form.

When you embed an Excel chart in PowerPoint, any updates you make to the
original Excel chart will automatically update in your presentation, as long as the files
remain in the same location. This helps the data stay in sync, so you won't have incorrect
or out-of-date information in your chart.

To embed a chart from Excel:

In PowerPoint, select the Insert tab.

Click the Object command in the Text group.

A dialog box will appear. Select Create from file, then click Browse.

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Locate and select the desired Excel file, then click Insert.

Check the box next to Link to file if you want to link the data to the Excel chart. This will
enable your chart to update itself when changes are made to the Excel chart.

Click OK. The chart will now appear in your presentation.

To edit an embedded chart, double-click the chart. An Excel spreadsheet

containing the chart's source data will appear. After you have finished editing, be sure
to save the chart in Excel.
Once you have embedded a chart, be careful not to delete or move the original Excel file.
If the location of either the PowerPoint presentation or the Excel files changes, you may
have to embed the chart again in order for it to display correctly.

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G. Finding practical applications of concepts and skills in daily living

Activity 4.5.2 CREATING / INTEGRATING MATERIALS (20 minutes)

TASK: Discuss the procedures and rationale for accomplishing the given requirements
and specifications:

1. As a graphic artist and illustrator for ABC Corporation, you are tasked to create and
enhance certain ICT contents for your new product line, the Covid soap. You will
need to design the product catalogue highlighting the various colors and health
benefits of the product. The product will be then posted in your company’s website
so it must also be transparent. Coordinate with your immediate supervisor about the
complete details of the company’s requirement to your assigned task. What type of
picture file format are you going to save your final design and why?

2. There will be an upcoming Division-wide Go Negosyo Fair this coming December

2020. The annual event will showcase the best practices and product output of the
participating schools and students in the City of San Fernando, Pampanga. As a
student who is skillful in using the productivity tools particularly in MS Word and
other available tools, you were assigned the tasks of:

a. composing and representing ideas or messages, designing the layout for a

poster or other graphic material for advertising your school’s product outputs,

b. to graphically represent processes, relationships, or flow for infographic

documents,

c. preparing reports that correlate and present data in a graphical manner.

3. What features of the tools and kinds of materials or objects (particularly in MS Word)
are you going to use in accomplishing the given tasks?

H. Making generalizations and abstractions about the lesson

Objects such as images are also designed to be integrated in word processors to

make the document easier and more readable to handle. Integrating objects can be done
in the form of inserting or copying/pasting the object into the word document.

Linking objects or slides to another slide presentation will point the object or file or site
such that when the link is activated, it will lead or result to the intended connection. On the
other hand, embedding data or file changes the final output when the source object, data
or file is modified such as the raw data used in graphs or charts will change the
appearance of the graph or chart.

The use of integrating, linking, or embedding object, data, or file depends on the
purpose and necessity where the individual or organization needs it the most.

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I. Evaluating learning

TEST 5 INTEGRATING / EMBEDDING FILES ( 20 minutes )

Multiple Choice

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 True or False:
1. When you embed an Excel chart in PowerPoint, any updates you make to the
original Excel chart will automatically update in your presentation, as long as the files
remain in the same location.
2. Text wrapping is an option to position the text or image in the document.
3. Ctrl + Backspace is use to insert page break in Word document.
4. The use of integrating, linking, or embedding object, data, or file depends on the
purpose and necessity where the individual or organization needs it the most.
5. Microsoft® Word is capable of integrating to make your document richer, more
impressive, and more informative.

Short reflection:
Discuss in three (3) for five(5) sentences about what part of the lesson you liked most
and why?

J. Additional activities for application or remediation

Activity 4.5.3 LINKING, EMBEDDING, KEYSTROKES (15 minutes)

1. What is the main difference between linking and embedding?

2. Which one is best fitted for performing productivity tasks and why?
3. Give 5 keystrokes that you like to use most. Why?

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