ACTIVITIES IN BUSINESS LETTER WRITING
A. Parts/ Styles
I. Write a two-sentence description for each of the following parts of a business letter. Then provide a
sample for each. (3pts. each)
Letter Parts
1. Heading
2. Inside Address
3. Salutation
4. Body of the letter
Two-sentence Description Sample
Heading is usually at the top, Pleasant School
along with some letterhead
123 Learning Street
design, such as a logo and
possibly a company slogan. The Core, CO 98765
mailing address of the company
or individual writing the letter July 1, 2014
should be included in the
heading.
The title, name, and mailing President Phil Anthropist
address of the person receiving
Hometown Bank
the letter are included in the
INSIDE ADDRESS. If you do not 123 Main Street
have the person's name, do
some research by calling the Core, CO 98765
company or speaking with
employees from the company.
In a business letter, the To Whom It May Concern,
salutation (or greeting) is always
formal. It frequently begins with
"Dear Person's name." Once
again, give the person's title if
you know it (such as Ms., Mrs.,
Mr., or Dr). If you don't know
the person's title or gender, just
use their first name.
Body of the letter is aligned to It is my pleasure to strongly
the left and has no indents. recommend Aashna Singhania
Paragraphs are single-spaced, for the Jr. Data Analyst role with
but paragraphs are double- Clouddatanow Tech. I am
spaced. Roshni Duttaa, a project
manager at Asomtech Solutions.
I have 12 years of experience
working in the tech industry and
have seen many young
professionals come and go. Ms.
Singhania is one individual I
have worked with who uniquely
stands out.

During our time together,

Aashna displayed great talents
in data analytics. When we first
met, I was immediately
impressed with Aashna but
during the time we worked
together, her understanding of
analyzing data to achieve
results for our company grew
far more than that of her peers.

It’s not just her technical skills

that impress me. Aashna was a
joy to work with because of her
amazingly positive attitude and
ability to communicate across
teams. Her focus and attention
to detail were also necessary
and valued not just by me but
also by her peers who often
relied on her to get the job
done.

I am absolutely confident that

Aashna would be a great fit at
Clouddatanow Tech. Not only
will she bring the kind of skills
and experiences you’re looking
for in an applicant, but she will
also quickly become an asset
and help your company grow in
any way she can.

5. Complimentary Close
6. Identifications Initials
7. Enclosure
8. Attention Line
If you need more information or
specific examples, please do not
hesitate to contact me at 050
2948 2948. As a
recommendation letter likely
only provides a snapshot of her
talents and achievements, I
would be happy to further
elaborate on my time working
with her
A double-spaced Sincerely,
COMPLIMENTARY CLOSING
follows the final paragraph. The
most typical, non-intrusive term
is "sincerely."
Typist's initials are the initials JAD/cm
that are included at the end of a
business letter. In order to
determine who is accountable
for typos, misspellings, and
other errors that occurred when
the letter was generated, some
businesses demand them so
that they can identify who really
typed the letter as opposed to
who prepared it.
The notations Enclosure(s), Encl. Damage Claim
Att., Attachment(s), and Att.
Photographs
Clearly state whether one or
more papers are either attached
to the letter or included in the
envelope along with the letter.
Any of the prefixes Attention of, Attn. Sales Manage
Attention, or Attn. , which is
placed flush with the left border
and has a colon at the
conclusion. When a letter is
addressed to the company or
 the intended recipient's
superior, it identifies the
intended recipient inside the
company.

9. Courtesy Copy Courtesy copies, denoted by CC Donald Trump

"cc:" or "Copies to," indicate
Jeff Sessions
that other persons will receive
copies of your communication. Steve Bannon
These recipients' names are
given alphabetically, and if it
would be beneficial to your
recipient, you may also include
their addresses.

10. Signature To sign the business letter,

leave two to four lines between
the closing line and your name.
Your name should consist of
your first name, last name, and
middle initial, if any. Include any
pertinent name suffixes, such as
MA or MD.

II. Directions: Arrange these letter parts using the semi-block style. Use the current date;
include an appropriate letterhead. (10pts.)

Mr. Arthur S. Valdez, Nova Office Supply, Enclosure, 45 Susano Street,

Novaliches, Quezon City. Since two years ago, we have been making
non-electric calculators that fit your descriptions. In fact, we have
many samples of this in the Display Room of our Makati Shop. Likewise,
there, you cannot see other styles that fit your needs. (another
paragraph) We shall appreciate your visiting our shop in Makati. Truly
 yours, Atty. Ben J. Nocadao, General Manager, NB:gi.

45 Susano Street

Novaliches, Quezon City

November 18,2022

Mr. Arthur S. Valdez

General Manager

Nova Office Supply

Since two years ago, we have been making non-electric calculators that fit your descriptions. In
fact, we have many samples of this in the Display Room of our Makati Shop. Likewise, there, you cannot
see other styles that fit your needs.

We shall appreciate your visiting our shop in Makati.

 Truly yours,

Atty. Ben J. Nocadao

NB:gi.

Enclosure: