Francis Omondi Otieno

P.o box 530-20117 Tel 0724582476 Email :Francis_otieno43@yahoo.Co.UK or

FrancisOtieno1978@gmail.com

Personal Profile I am a mature, positive and hardworking individual, who always strives to achieve
the highest standard possible, at any given task. I posses excellent communication
skills and I have the ability and experience to relate to a wide range of people. I enjoy
learning new things, I can work very well under pressure and I have the
administrative and inventory Management experience to handle staff complaints and
Effective Pack house house management.

Career [Ambitious, energetic, enthusiastic, creative, flexible, self-initiated &

Objective/Summary dynamic with strong analytical skills and exceptional communication skills
at all levels . looking for a career and result oriented job with a rewarding
environment in a professional, progressive & fast growing organization with
bright prospects of advancement.]

Work Experience [Sep 2014 to Date] [Pack house Administrator Finlay’s Horticulture
Kenya Ltd Flamingo Farm]
Duties and responsibilities
 [Assist Creates and revises systems and procedures by analyzing
implementing operating practices, recordkeeping systems, forms control,
office layout, and budgetary and personnel requirements; implementing
change]
 Ensures operation of equipment by completing preventive maintenance
requirements; calling for repairs; maintaining equipment inventories;
evaluating new equipment and techniques.
 Completes operational requirements by scheduling and assigning
administrative projects; expediting work results.
 [Develops administrative staff by providing information, educational
opportunities, and experiential growth opportunities]
 [Maintains supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies.]
 [Managing administrative activities involving purchase of equipment’s,
maintenance of procurement, housekeeping, safety, security, employee
induction etc.
 Planning and preparing monthly reports pertaining to Administrative required
for maintaining office infrastructure and Pack house facilities.
 Assist in Budgeting and cost control measures, Monitoring Budget vis a vis
variance.
 Assisting the department in PPE projection management, cost optimization
and implementing pack house administrative plans.
 Cost control and ensuring timely implementation of the project.
 Advice management on repair, maintenance & replacement of office
equipment’s, appliances, furniture, furnishings, building, etc.,
 Purchasing, Implementation and operations of Security and Surveillance
of the office facility.
  Processes, Documentation, Business Control checks, audits etc.
 Monitor all Statutory Compliance areas .i.e. Health and safety training
 Asset Management of the packing Site operations assets across multiple
locations.
 Event Management, organizing meetings, conferences, making travel
arrangements and hotel reservations for guests & foreign delegates.
 Liaising and co-coordinating with various departments within the
corporate office and all other regional offices

[February 2013 -Sep 2014] [Pack house Processing Supervisor

Finlay’s Horticulture Kenya Ltd Flamingo Farm]

Duties and responsibilities

 Labour – Oversee all Packhouse personnel under your jurisdiction,
Monitoring attendance by direct reports and allocation of duties.
 Hygiene - Monitor adherence to hygiene schedules, rotas and maintaining
safe and clean work environment by educating and directing personnel on
the use of all control points, equipment, and resources; maintaining
compliance with established policies and procedures.

 Communication - Promptly and clearly communicating to the Management

and the process operatives of any non-conformances that may affect the
completion of daily packs/orders or which may jeopardize the safety and
quality of products.

 Planning – Accomplishes staff results by communicating job expectations;

monitoring, and appraising job results; coaching, counseling, and
disciplining employees; initiating, coordinating, motivating and enforcing
policies, systems, and procedures in order to ensure a smooth running of
the Packhouse.

 Raw Material and Order Processing – Daily, in conjunction with Packhouse

manager, ensure that assigned crops/products are correctly graded and
orders processed timely, as per the given instructions and specification.

 Customer Specification/adherence –Ensure that customer specifications and

internal Raw materials specs are up to date; interpreted well to users and
monitoring compliance. Facilitate and distribute specification and customer
reports to immediate team.

 Training – Demonstrate/conduct awareness/training to personnel on the

relevant processes procedures, company policies, customer requirements
and product presentation. Monitor and follow-up the process by developing
personnel growth.

 Quality management – Maintain total adherence level of QMS, by ensuring

product/systems/facility and strategic issues comply with company policies
and goals. Maintains quality service by establishing and enforcing
organization standards.

 Efficiencies – Monitor individual performance/targets, maintaining work

 flow by monitoring steps of the process; setting processing variables;
observing control points and equipment; monitoring personnel and
resources; studying methods; implementing cost reductions; developing
reporting procedures and systems; facilitating corrections to malfunctions
within process control points; initiating and fostering a spirit of cooperation
within and between departments in order to ensure zero down time.

 Target- Complete production plan by scheduling and assigning personnel;

accomplishing work results; establishing priorities; monitoring progress;
revising schedules; resolving problems; reporting results of the processing
flow on shift production summaries.

 Packaging Material – At any given time, ensure proper utilization of

packaging material, co ordination, collection and compliance of customer
specification/ market. Ensures operation of equipment by reporting/calling
for repairs; evaluating new equipment and techniques.

 Barcode printing and approval – To accurately produce/generate/design

labels of high standard, with no products returned due to quality issues,
troubleshoot equipment problems. Facilitate change sheet and approvals.
Perform daily/weekly/monthly maintenance on equipment as required.
Communicate with supervisors / manager on job deadline issues and any
other pertinent information.

 Records - Ensures that all section/area records are accurately collected,

filled up well, corrective action taken and files are up to date. Ensure all
boards are correctly done and with up to date information. Ensure
verification of data is done by answering questions and responding to
requests.
 Feedback report to/From superior: Resolve personnel and product quality
problems by collect & analyzing data; investigating issues; identifying
solutions; recommending action in order to control and prevent re
occurrence.

 Review Process - Participate in review of all process systems as need

arises, Maintains professional and technical knowledge by attending
educational workshops, establishing personal networks and contributing to
team effort by accomplishing related results as needed.

 Health and safety - Proactively ensure the safety and health of personnel in
all areas of operations. Routinely communicate with employees to ensure
compliance with established safety and productivity policies aiming to
achieve “Zero” accidents by taking a leadership role in safety. Investigate
and identify root causes of accidents, quality holds, material waste or
environmental non-compliance utilizing authorized PPE etc in order to
prevent recurrence of similar incidents

 Perform any other duties as directed by the Management.

[January 2012 – February 2013] [Labeling /Packaging Store supervisor]

FinlaysHorticulture Kenya Ltd
Special Knowledge/Skills:
Knowledge of computerized inventory and tracking systems
Good working knowledge of ERF – E9 Software
Ability to operate hand tools and mechanical equipment (Pallet jack )
Ability to operate personal computer
Ability to communicate effectively
Ability to design and generate barcode labels

Experience:
Six years plus experience in warehouse/Stores operations
Background in material handling, inventory control purchasing, and stock
control
Major Responsibilities and Duties:
Receiving
 Supervise receipt of all shipments. Process receiving, discrepancy, and
damage reports as needed.
 Move inventory to various locations manually and by operating
mechanical equipment, pallet jack, and handcart.
 Load and unload delivery truck by hand or with pallet jack.
 Assume responsibility for delivery of all items received by warehouse
to other department on a daily basis.
 Evaluate complaints received on shipments of equipment and
supplies and take appropriate action.

Inventory

 Supervise warehousing and storage of all supplies, equipment, and

Packaging consumable materials.
 Supervise maintenance of computerized inventory records.
 Initiate all purchase requests to keep stock items available at all times.
 Develop and recommend procedures for orderly replacement of
existing movable equipment as it becomes obsolete or deteriorates.
Personnel

 Supervise, evaluate, and train employees assigned to warehouse Safety.

 Direct and maintain a safety program for all employees assigned to
warehouse.
 Initiate and maintain proper and necessary safety and fire prevention
equipment within warehouse as prescribed by law and school policy.
 Operate tools, equipment, and machinery according to prescribed
safety procedures.
 Follow established safety procedures and techniques to perform job
duties including lifting, climbing, etc.
 Correct unsafe conditions in work area and report any conditions that
are not correctable to supervisor immediately.
Other
 Participate in budget development and exercise budgetary control over
Packaging stores /warehouse operation.

[January 2002- January 2012 [Loan Officer /Enter prise

promotion office] Vision Micro Finance
  Approve loans within specified limits, and refer loan
applications outside those limits to management for approval.
 Meet with applicants to obtain information for loan
applications and to answer questions about the process.
 Analyze applicants' financial status, credit, and property
evaluations to determine feasibility of granting loans.
 Explain to customers the different types of loans and credit
options that are available, as well as the terms of those
services.
 Obtain and compile copies of loan applicants' credit histories,
corporate financial statements, and other financial
information.
 Review and update credit and loan files.
 Review loan agreements to ensure that they are complete and
accurate according to policy.
 Compute payment schedules.
 Stay abreast of new types of loans and other financial
services and products in order to better meet customers' needs.
 Submit applications to credit analysts for verification and
recommendation.
 Handle customer complaints and take appropriate action to
resolve them.
 Work with clients to identify their financial goals and to find
ways of reaching those goals.
 Negotiate payment arrangements with customers who have
delinquent loans.
 Market bank products to individuals and firms, promoting
bank services that may meet customers' needs.
 Supervise loan personnel.
 Analyze potential loan markets and develop referral networks
in order to locate prospects for loans.
 Prepare reports to send to customers whose accounts are
delinquent, and forward irreconcilable accounts for collector
action.

Education
2022 June Procuments Kenya institute of management
 Diploma in Purchases and supplies management C.I.P (Currently pursuing )

2000-2002 Business Management Kisumu polytechnic

 Diploma in business Management

1993 - 1996 A - Level Onjiko high school

 KCSE
Achievements:
Skills and
  [Established good working relationships between management and staff]
Achievements  [Lead pack house management team in driving cost-reduction initiatives that
resulted in ksh.1million saved over two years through proper waste
management in processing and good lab our management and accountability ]
 [ Improved the accuracy in flowers export forecast report and rejects
management and accountability ]
 Reduced Workers’ Compensation costs by improving safety plans through
awareness’ and implementing employee training, management accountability
and equipment security in flowers processing pack house facility.
 Successful participated in implementation of EPRF inventory management
Software.

Skills:

 [Strong communication skills]

 [Problem analysis and problem solving]
 [Organizational skills and customer service orientation]

Hobbies and Interests [Socializing with friends, colleagues and family, Reading nonfiction books]

[Mr. Gerald Nyumu]

References [Regional Technical manager Flowers (Pack house) / Flamingo Horticultures Kenya
Ltd]
Address: [Finlay’s Horticulture P.0 BOX 530-20117 Nvs]
Tel: [0722417662]
Email: [Gerald.nyumu@flamingo.net]

[Mr. Fred Otieno]

[Sustainability, Health and safety manager
(James Finlay’s Kenya ltd]
Address: [James Finlay’s Kenya Ltd P.o box 223 -20117]
Tel: [+2540722258902]
Email: [Fred.otieno@finlays.com]

Mrs. Carla Lawrence]

[Regional General manager / Flamingo Horticulture Kenya Ltd]
Address: [Flamingo Horticulture Kenya Ltd P.o box 188-20117]
Tel: [+254701877494]
Email: [Carla. Lawrence @flamingo.net