I EDGE SOFTWARE LIMITED

CONNECT

SD FI
MM CO
PP AM

QA R/3 PS
PM WF
HR IS

FUNCTIONAL SPECIFICATION

Doc-ID: Invoice Layout-IESL-SD

Version: 1.0
Type: Deliverable
Status: Draft / Delivered / Accepted
Language: English

TCS Internal
Document ID : Invoice Layout Project Connect PAGE 2 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

DOCUMENT APPROVAL AND DISTRIBUTION LIST

APPROVAL

NAME ROLE DATE

Project Owner 14/07/2006

Project Leader 14/07/2006

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 3 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

DOCUMENT MODIFICATIONS LOG

VERSION OBJECTIVES DATE RESPONSIBLE

1.0 Invoice Layout 14/07/2006 SD Team-TTSL

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 4 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

1. Table of contents

1. TABLE OF CONTENTS..............................................................................................................................................................................................................2

2. RELATED DOCUMENTS..........................................................................................................................................................................................................2

3. TERMINOLOGY..........................................................................................................................................................................................................................2

4. FUNCTIONAL SPECIFICATION..............................................................................................................................................................................................2
4.1. SCOPE.......................................................................................................................................................................................................................... 2
4.1.1. Overview..........................................................................................................................................................................................................................2
4.1.2. Description.......................................................................................................................................................................................................................2
4.2. LOGIC AND DATA FLOW............................................................................................................................................................................................... 2
4.3. TRIGGER EVENTS/FILE LOCATIONS............................................................................................................................................................................... 2
4.4. PROCESSING MODE....................................................................................................................................................................................................... 2
4.5. FILE TRANSFER MECHANISM (INTERFACES ONLY)......................................................................................................................................................... 2
4.6. FREQUENCY (INTERFACES ONLY).................................................................................................................................................................................. 2
4.7. VOLUMETRICS (CONVERSIONS AND INTERFACES ONLY)................................................................................................................................................. 2
4.8. DEPENDENCIES............................................................................................................................................................................................................. 2
4.9. CONTROLS APPROACH (CONVERSIONS AND INTERFACES ONLY)..................................................................................................................................... 2
4.10. INTEGRITY MECHANISM............................................................................................................................................................................................ 2
4.11. PROGRAM ASSUMPTIONS........................................................................................................................................................................................... 2
4.12. PROGRAM ISSUES...................................................................................................................................................................................................... 2
4.13. ERROR HANDLING.................................................................................................................................................................................................... 2
APPENDIX 1 – DATA MAPPING (CONVERSIONS AND INTERFACES ONLY)....................................................................................................................2

APPENDIX 2 – SELECTION CRITERIA.........................................................................................................................................................................................2

APPENDIX 3 - Layout of Report...........................................................................................................................................................................................................2

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 5 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

2. Related Documents
The following documents are related to this document:

Document Name Revision Doc Number

3. Terminology
<Naming conventions and acronyms used in this document>
Acronym Explanation

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 6 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

4. Functional Specification

4.1. Scope

4.1.1. Overview
<Short tabular overview of Program, feel free to add any.>

Information
What kind of development (report,
interface, conversion, extension, form) Form
New or modification of existing Modification
SAP Module(s) involved SD
SAP Menu Path involved
SAP Transaction Code(s) (if any VF01/VF02
involved)
Inbound/Outbound/Both (if interface) NA
Legacy System (if any involved) NA
Reference Document NA

4.1.2. Description

Business Requirement:

Modifications of the existing Invoice Layouts to include different formats for the Retail and Tax Invoices.

4.2. Logic and Data Flow

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 7 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

Data table field Value

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 8 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

       
J_1IMOCOM
VAT/TIN N0. P J_1ILSTNO  
Registration Date:      
J_1IMOCOM
CST Reg No: P J_1ICSTNO  
Registration Date:      
       
Dealer Name and Address:    
Invoice No. VBRK VBELN  
Date VBRK FKDAT  
Delivery No VBRP VGBEL  
Delivery Date LIKP WADAT_IST  
PO Number VBKD BSTKD  
PO Date VBKD BSTDK  
Despatch Document      
Despatch Date      
Terms of Delivery      
       
Name and Add of Customer KNA1 NAME1  
Telephone No: KNA1    
Mobile KNA1    
Fax KNA1    
Email KNA1    
Vat/Tin No KNA1 STCEG  
Vat/Tin No Registration
Date      
CST Reg No. KNA1 STCD1  
CST Reg Date      
       
Transporter Destination      
LR/RR/GR/CR No.      
Weight/No. of packages      
       
Line Item
Serial Number     Number(1,2,3….ect)

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 9 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

SKU Code VBRP MATNR  

SKU Description VBRP ARKTX  
Rate of Tax      
based on each
Unit Price KONV KBETR ZPRE AND ZMAT KSCHL
based on each
Quantity VBRP FKIMG   KSCHL
Unit Price * based on each
Gross Value     Quantity+Tax KSCHL
based on each
Cash Discount     ZREV, ZDIS KSCHL
based on each
Net Value     Unit Price * Quantity KSCHL
Vat KONV KBETR   Line item wise details
NETWR +
Total Amt VBRP MWSBP  
Quantity discount/Free Gifts      
       
NETWR +
Total VBRP MWSBP  

1. The fields in the first box of the excel sheet have to entered in the corresponding fields in the Layout.
2. Go to VBRK Table; pick up VBRK-VBELN, FKDAT, and KUNNR.
3. Go to VBRP, Pass VBRK-VBLN and get the VBRP-VGBEL (more than one delivery document might
exist).
4. Go to LIKP, pass VBRP-VGBEL and pick LIKP-WADAT_IST.
5. Pick VBRP-AUBEL and pass it in VBKD, pick BSTKD and BSTKD.
6. The Customer details are picked up from table KNA1 by passing the Customer code VBRK-KUNNR to
get the address details (refer attached excel).
7. Leave Transporter destination, LR/RR/CR/GR/No. and weight /no. of packages etc blank.(for manual
entries).
8. Go to VBRK, Pick VBRK-KNUMV (Document Condition) and pass it to table KONV to pick the KONV-
KSCHL and POSNR.
9. Pick the Condition types as mentioned in Excel for each POSNR.
CREATION DATE: LAST UPDATE: PRINTED: File
14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 10 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

10. Now for the Billing Document, for the given POSNR, in VBRP, Pick VBRP-MATNR and ARKTX.
11. The text data has to be displayed as shown in the Invoice Format (plant wise).
12. When the KONV-KSCHL= “ZVAT” or “ZIN2”, the VAT Column in the Tax Invoice will be changed
correspondingly as VAT or LST.

4.3. Trigger Events/File Locations

1. The Smart Form is assigned in the Output Condition Type ZD00.

2. Once the Billing Document is saved, by passing the Billing Document VBRP-VBELN to the table VBRP, picks up the Business area VBRP-GSBER.
Based on the VBRP-GSBER, we have to select the layout.
3. If there is KONV-KSCHL= “ZVAT or ZIN2”, then follow the format of TAX Invoice else follow the Retail Invoice Format.(this check is for any
POSNR).
4. When KONV-KSCHL=” ZVAT” The Invoice header should be “VAT Invoice” .If KONV-KSCHL=” ZIN2” then the header should be “TAX
INVOICE”.

4.4. Processing Mode

Online (Automatic while saving the application.)

4.5. File Transfer Mechanism (Interfaces only)

NA

4.6. Frequency (Interfaces only)

Every time an Invoice is saved.
CREATION DATE: LAST UPDATE: PRINTED: File
14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 11 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

4.7. Volumetric (Conversions and Interfaces only)

4.8. Dependencies

4.9. Controls Approach (Conversions and Interfaces only)

4.10. Integrity Mechanism

4.11. Program Assumptions

4.12. Program Issues

4.13. Error Handling

APPENDIX 1 – Data Mapping (Conversions and Interfaces Only)

Mapping Details

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
 Document ID : Invoice Layout Project Connect PAGE 12 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

Interface or Conversion Name:

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
 Document ID : Invoice Layout Project Connect PAGE 13 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

Non-SAP or External System Data Data

SAP Data Transformatio
n
Dynpro Screen Table Field Type Lengt Decimal Description Default Table Field Length Decimal Places
(Screen No. Name Name h Places Name Name
Program
Name*)

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential
Document ID : Invoice Layout Project Connect PAGE 14 OF 14
DESCRIPTION: INVOICE LAYOUT MODULE: SD

APPENDIX 2 – Selection Criteria

Selection Screen (Insert Layout)

ID Field Description Type Length Default Mandatory Error Matc Add. criteria Reference
value (Mark X) Check h code field
(Mark X)

APPENDIX 3 - Layout of Report

Output (Insert Layout)

Format already provided by Business

ID Field Description Type Length Add. criteria Referen

ce field

CREATION DATE: LAST UPDATE: PRINTED: File

14/07/2006 14/07/2006 AUTHOR: MANOHAR REDDDY
IESL Confidential