NRC Afghanistan Procurement Flow Chart 4th August 2021

No 1 No 2 No 3 No 4 No 5
Direct Purchase Three Written Quotations Four (4) Sealed Quotations National Open Tender International Tender
1USD - 500 USD 501USD - 5,000 USD 5,001USD - 50,000 USD 50,001USD - 300,000 USD 300,001USD - Above

Purchase Request (in Agresso or Annex 3-05) Purchase Request (in Agresso or Annex 3-05) Purchase Request (in Agresso or Annex 3-05) Purchase Request (in Agresso or Annex 3-05) Purchase Request (in Agresso or Annex 3-05)
Step 1: Requisition
Cash Project Advance Form Request for Quotation (RFQ) Invitation to Bid (ITB); Request for Proposal (RfP) Invitation to Bid (ITB); Request for Proposal (RfP) Invitation to Bid (ITB); Request for Proposal (RfP)
Step 2: Documentation
HVTC Review for procurement of consultancy HVTC Review for procurement of goods, works HVTC Review for procurement of goods, works
Step 3: High Value Tender Committee (HVTC) services from 20,000 USD and above and services from 150,000 USD and above and services from 150,000 USD and above
Minimum 4 requested for Qoutation-Sealed National Open Tender or e-Sourcing advertised National Open Tender or e-Sourcing advertised
Step 4: Solicitation of Bid Solicit minimum 3 (three) quotations (RFQ) Envelops (Tender box) for 14 calender days for 21 calender days
Bids are deposited in a tender box or through NRC All bids are received through e-Sourcing platform All bids are received through e-Sourcing platform
Step 5: Receipt of bid procurement e-mail (where applicable) or tender box (where applicable) or tender box (where applicable)
Certificate of Non Disclosure and Personal Certificate of Non Disclosure and Personal Certificate of Non Disclosure and Personal
Step 6: Certificates of Non- Discloser interest (must be signed by committee members interest (must be signed by committee members interest (must be signed by committee members
Opening Tender Form/Invitation to Tender Opening Tender Form/Invitation to Tender
Step 7: Bid Opening Bid opening Minutes Opening Committee to be invited through email Opening Committee to be invited through email

Step 8: Bid Analysis Bid analysis(Annex 3-11) Bid analysis/Sample Inspection Bid analysisTechnical/Sample Inspection Bid analysisTechnical/Sample Inspection

Finacial Evaluation Finacial Evaluation

Site Visit Checks/Reference Checks for Shortlisted Site Visit Checks/Reference Checks for Shortlisted
bidders bidders

Step 9: Tender Committee Discussions Tender evaluation minutes Tender evaluation minutes Tender evaluation minutes

Step 10: Due diligence COTER Check – Refer to the Watchdog SOP COTER Check – Refer to the Watchdog SOP COTER Check – Refer to the Watchdog SOP COTER Check – Refer to the Watchdog SOP COTER Check – Refer to the Watchdog SOP
HVTC Review for procurement of consultancy HVTC Review for procurement of goods, works HVTC Review for procurement of goods, works
Step 11: HVTC Committee services from 20,000 USD and above and services from 150,000 USD and above and services from 150,000 USD and above
Purchase order or contract/FWA (Annex 3-13; 3- Purchase order or contract/FWA (Annex 3-13; 3- Purchase order or contract/FWA (Annex 3-13; 3- Purchase order or contract/FWA (Annex 3-13; 3-
Step12: Placing Orders Purchase Order (Assets) 14A or 3-14C 14A or 3-14C 14A or 3-14C 14A or 3-14C
Feedback/Notification to unsuccessful bidders Feedback/Notification to unsuccessful bidders
Step 13: Feedback to bidders (Letter of Regret)(Annex 3-12) (Letter of Regret)(Annex 3-12)
NRC Goods Received Note - Annex 3-17 or NRC Goods Received Note - Annex 3-17 or NRC Goods Received Note - Annex 3-17 or NRC Goods Received Note - Annex 3-17 or NRC Goods Received Note - Annex 3-17 or
Step 14: Delivery Completion Certificate – Annex 3-18 Completion Certificate – Annex 3-18 Completion Certificate – Annex 3-18 Completion Certificate – Annex 3-18 Completion Certificate – Annex 3-18
Vendors Invoice Vendors Invoice Vendors Invoice Vendors Invoice Vendors Invoice
Step 15: Invoice

Step 16: Verification Checklist Verification Sheet Verification Sheet Verification Sheet Verification Sheet Verification Sheet

Step 17: Payment Voucher Payment voucher Payment voucher Payment voucher Payment voucher Payment voucher

Step 18: Securing Supporting Documentation Securing Supporting Documentation (SSD) Securing Supporting Documentation (SSD) Securing Supporting Documentation (SSD) Securing Supporting Documentation (SSD) Securing Supporting Documentation (SSD)