P 03 - Procedure For Emergency Preparedness and Response

ISO
14001:2015
Standard Reference
ISO
EMERGENCY PREPAREDNESS AND RESPONSE 45001:2018
Document No P 03
Revision
Prepared On Date of Issue Effective Date Next Review Date Page No
No.
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15 September 20 September
20th September 2022 00 13th September 2025 1 of 14
2022 2022
1.0 PURPOSE
To define a system for effective management of any accident or emergency condition to

minimize losses to environment, people, equipment and property.
It also provides a set of system and instructions, and to assign responsibilities in order to
identify potential Occupational Health and Safety hazard/environmental accidents and
emergency situations. It also provides appropriate response plans.
This procedure also addresses the need to prevent and mitigate Occupational Health and
Safety Risk/Environmental impacts associated with accidents and emergency situations.
2.0 SCOPE OF APPLICATION & RESPONSIBILITIES

Scope of application
This procedure applies to all activities and areas that may cause, or be exposed to, uncontrolled
releases of hazardous, fires, and other such emergencies caused by accidents or natural disasters.
Responsibilities
 The MD is responsible for the implementation of this procedure.
 The MD is authorized to provide resources for implementing this procedure.
 AR & HOD’s responsible for implementation of the Occupational Health and Safety Hazard
and Environmental Aspects and reporting on its performance to the top management.
3.0 REFERENCES
 ISO 14001:2015 Clause No.:8.2
 ISO 45001:2018 Clause No.:8.2
4.0 PROCEDURE
Emergency preparedness and response concept

This procedure provides guidance in emergency preparedness by outlining responsibilities of key
personnel in the event of a range of emergencies that may threaten the safety, health and
Prepared and reviewed by Approved By Company Seal
CHEMICAL PROCESS EQUIPMENTS PVT LTD

Plot No 896 & 915, N.H-8 Village Kandari, Taluka, Karjan, Gujarat 391243
ISO
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environment of personnel, equipment and/or the company. All employees should familiarise
themselves with this manual or extracts of this manual to ensure that they understand the
actions, roles and responsibilities that they may have in an emergency situation.
Emergency
Any event, initiated internally or from external sources which, may have negative affect towards
the Health, Safety and Environment within or out of Plant or nearby communities and requires
immediate response by the plant.
Response team
A nominated group of personnel within Plant which will oversee all arrangements related to an
emergency situation and organise an appropriate response to deal with those emergency
situations.
Evacuation
The SAFE MOVEMENT of person(s) from an area of danger to an area of safety.
On site emergency plan
Emergency contact numbers
Sr. Contact Authority Contact number

1 HSE Head
2 HR Head
3 Production Head
4 Maintenance Head
5 Police Station
6 Fire
7 Ambulance
8 Hospital OR Doctor
HSE Manager:

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ISO
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 The duties of a Safety Officer shall be to advise and assist the factory management in the
fulfilment of its obligations, statutory or otherwise, concerning prevention of personal
injuries and maintaining a safe working environment. These duties shall include the
following, namely -
 to advise the concerned departments in planning and organising measures necessary for
the effective control of personal injuries;
 to advise on safety aspects in all job studies, and to carry out detailed job safety studies of
selected jobs;
 to check and evaluate the effectiveness of the action taken or proposed to be taken to
prevent personal injuries;
 to advise the purchasing and stores departments in ensuring high quality and availability of
personal protective equipment;
 to provide advice on matters related to carrying out plant safety inspections;
 to carry out plant safety inspections in order to observe the physical conditions of work
and the work practices and procedures followed by workers and to render advice on
measures to be adopted for removing the unsafe physical conditions and preventing
unsafe actions by workers;
 to render advice on matters related to reporting and investigation of industrial accidents
and diseases;
 to investigate selected accidents;
 to investigate the cases of industrial diseases contracted and dangerous occurrences
reportable
 to advise on the maintenance of such records as are necessary relating to accidents,
dangerous occurrences and industrial diseases;
 to promote setting up of safety committees and act as adviser and catalyst to such
committees;
 to organise in association with the concerned departments, campaigns, competitions,
contests and other activities which will develop and maintain the interest of the workers in
establishing and maintaining safe conditions of work and procedures; and
 To design and conduct either independently or in collaboration with the training
department, suitable training and educational programme for the prevention of personal
injuries.
Fire Fighting Team
 Upon hearing the alarm assemble at the assembly point


ISO
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 As per the situation, reach the emergency spot.

 Carry out firefighting operations.
 Inform plant management in case of any external support required for fire fighting
 Assist the external firefighting team
 After putting out the fire, rewind everything
First Aid Team
 Reach the spot

 Get the first aid box ready
 Get the medicine box, splints, stretcher etc.
 Render first aid for the victim along with rescue team
 Take the victim to the emergency vehicle.
 Accompany the victim till he reaches the medical attention by a qualified medical
practitioner.
 Inform HSE manager about the condition of the victim
TEAM DESIGNATED PERSONNEL
Fire Fighting Team
First Aid Team
Security Personnel

ISO
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They shall communicate & coordinate with HSE Manager for relief & rescue operation. At
least one of them should be present in the main gate for controlling in coming & out going
persons and vehicles. One should take charge of the head count in the assembly area and
tally with the number of persons present inside the premises; If any discrepancy is noticed, he
shall inform the Security In-charge. Other security personnel shall participate in the fire
fighting. If required, the Security In-charge shall inform the HSE Manager about the
occurrence of emergency.
All Employees
Any employee, on spotting any accident / emergency, shall immediately intimate the
respective Area in Charge/ Concerned HOD’s by the means available – verbally, telephone;
the fire fighters and first aiders present in the department shall take respective charges as
detailed above. Others shall stop the operation, cut off all electrical supplies to the machine
and safely evacuate along with others to the designated assembly area for head counting or
for further directions. They shall also help all visitors and contractors present in their area for
evacuation. No panic or rumor shall be created by them. The injured person(s) shall be
immediately looked after by the first aiders and they shall call for Medical Aid and specialized
help, as may be needed.
Visitors and Contractors
The (sub) contractors shall stop any work, if going on. All visitors and contractors shall co-
ordinate with the departmental personnel and proceed towards the assembly area. They
should present their identity to the Security person in the assembly area and wait till further
instructions are given.
Potential emergencies and firefighting arrangements
Potential emergencies
The potential Environmental Emergencies based on the Aspect Impact Analysis are:
 Smoke or fume due to fire

 Major Leakage / spillage of Fuels (Diesel), Oils.
 historical natural disaster information related to the organization’s location

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 Potential Air Pollution

 Start Up and Shutdown activities which can become emergency situations
The potential Occupational Health and Safety Emergencies based on the Hazard
Identification & Risk Assessment are:
- Any physical injury and / or sickness to any personnel resulting out of electric shock, Fire,
moving parts, exposure to chemicals / gases, fall from height, food poisoning, Natural
Disaster, Reptile Bite.
FIRE FIGHTING ARRANGEMENTS
A complete network of firefighting equipment’s like extinguishers, hydrant network &

accessories have been installed within the factory premises. The Type & Number of
equipment and their locations within the premises are given.
All fire extinguishers are marked by a unique service label tag containing the relevant
information (Type of Extinguisher & capacity, refilled on, tested on, next refilling, Party
Name, Address) and are inspected once in a month. Records pertaining to the same are
maintained by HR & Safety Department.
INSTRUCTIONS FOR FIRE PREVENTION & FIRE FIGHTING

1. Identify all the activities / location where there is a potential for fire and / or explosion.
2. Do not keep any flammable material near the potentially hazardous area and electrical
points.
3. Ensure that nobody smokes inside the identified fire prone areas; Smoke only in
designated smoking area
4. Do not allow any spillage or leakage in working Area; in case any spillage is noticed,
immediately wipe off with cloth. Throw the cloth in the designated bin
5. Make sure that non-compatible materials are not kept together; if required, refer the
Material Safety Data Sheet.
6. Ensure availability of adequate number(s) of appropriate type Fire Extinguishers in the
fire prone places.

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7. Do not allow accumulation of wastes, dry leaves in fire prone areas as they are also a
potential fire hazard.
8. Never overload electrical points and connect equipment/ appliances to correct Socket –
check for the Ampere rating also.
9. Keep yourself informed about the type of fire and extinguisher to be used
10. Participate actively in the periodic Mock Drills to ensure emergency preparedness.
11. Never block the fire exits.
12. Portable / First Aid Fire Extinguishers are to be mounted at a comfortable height for
easy access and usage.
13. Fire Extinguishers shall conform to relevant Indian Standards – consult the
Manufacturer / Annual Maintenance Service provider for the same.
14. Knowledge for Fire classification (As below) and use appropriate Fire Extinguishers;
remember compatible Fire Extinguishers are marked with the corresponding Class.
"Class A fire" - Fire due to combustible materials such as wood, textiles, paper, rubbish and
the like.
1. Light Hazard: Occupancies like offices, assembly halls, canteens,
guestrooms, ambulance rooms and the like;
2. Ordinary Hazard: Occupancies like saw mill carpentry shop, small timber
yards book –binding shops, engineering workshop and the like;
3. Extra Hazard: Occupancies like large timber yards, godowns storing fibrous
materials, flour mills, cotton mills, jute mills, large wood working factories
and the like;
"Class B fire" - Fire in flammable liquids like oil, petroleum products, solvent, grease, paint
etc.
"Class C fire" - Fire arising out of gaseous substances.
"Class D fire" - Fire from reactive chemicals, active metals and the like.
"Class E fire" - Fire involving electrical equipment and delicate machinery and the like.
Guidelines for using fire extinguishers cylinders


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ISO
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1. CARBON DIOXIDE EXTINGUISHER
Check the cylinder weight after refilling.

Place the CO2 extinguisher at appropriate location.
Check the condition of rubber parts, hose & horn and cylinder weight once in 1 months. If
underweight (less than 10 % of original weight), discard the extinguisher for refilling.
Use CO2 extinguisher for extinguish the following types of fire:
Oil
Gas
Electrical
2. FOAM TYPE EXTINGUISHER
Check the cylinder after refilling and record the observation
Place the extinguisher at appropriate places.
Check the condition of washer , inner container, nozzle and foam formation once in 3
months. if bubbles of foam are not forming discard the cylinder and arrange for refilling.
Discard the extinguisher before two days of expiry date and arrange to send for refilling.
Use foam type extinguisher for extinguish the liquid fires only.
Note : Never use foam type extinguisher on electrical fire.
Dry Chemical powder type
Check the cylinder after refilling and record the observation

a) Weight of CO2 cartridge
b) Condition of powder
Place the extinguisher at appropriate locations
Check the extinguisher once in 3 month
c) Powder condition: if it is wet, change the powder
d) CO2 Cartridge weight. If weight is less than 10 % of original weight., change the
cartridge.

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e) Check the siphon tube . If it is choked, clean the tube.

Use DCP type extinguisher for extinguish the liquid fire, gaseous fire and electrical fire.
GUIDELINES FOR USING FIRE HYDRANT

 Ensure that the line is charged. Ensure allied facilities like emergency pumps, jockey pumps,
diesel engines are working satisfactorily. Do not tamper with the fire hydrant hose reels and
boxes. Ensure periodic inspection and maintenance is being carried out and records are
maintained.
 Do not operate the hydrant if you are not aware of the same as it may lead to serious
physical injury. Ensure safety. Fire hydrants shoot out water at over high speeds, making
the need for safety absolute. First, rope off the area around the hydrant so people don't
stray into its path. Then check the fire hydrant. You should feel it to make sure it is rigid,
immovable and doesn't have loose or faulty parts.
 Open the hydrant. Identify the opening valve and use the special, hydrant tool to open the
fire hydrants valve. Generally, fire hydrant valves need to be turned counter clockwise to
open. It is crucial that you open the valve slowly and fully. Opening the valve partially can
cause serious damage to the fire hydrant and carries a risk of injury to you and to
bystanders.
 Close the fire hydrant slowly and completely. To close the fire hydrant, use the pentagon
shaped socket and turn clockwise. Close the fire hydrants valve slowly and make sure that
you close it completely. Keeps an eye on the fire hydrant for a minute to make sure that
water stops flowing from all parts of the device before you leave.
Communication
Alarm System
In case of emergency, the main / incident controller shall declare emergency. The
evacuation, head count and other necessary arrangements will be performed under the
guidance of Incident Controller. Alarm (sirens) will be raised by the Security personnel at
the reception after receiving instructions from main / incident controller.
The Alarm for various emergency situations will be blown as per the following Chart.

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S.No. Type Duration

1. In case of Fire and other emergency Continuous Wailing
2. All Clear Signal Inform by Incident controller
During the emergency, people have been instructed to run to various departments to make
everybody alert.
ASSEMBLY POINT (The area front of Security cabin)
On declaration of emergency and/or sounding of emergency alarm, all employees, workers,

visitors, contractor’s shall assemble in designated assembly area for head count by the
Security. The Assembly point has been identified by a Display Board.
EMERGENCY CONTROL ROOM
The Security Office at Gate no. 1 has been designated as the Emergency Control Room. It is
manned for 24 hours and is equipped with;
- Telephone
- Emergency Contact List
- Torches
- Ropes
- First aid box
- Security personnel
- Clock
- Fire extinguishers
In case any briefing is to be given to the press and media regarding the emergency, the
same shall be given by HR Manager
The Emergency Control Centre is also having the Site Plan of the whole premises detailing
the Compressors, Chemical Storage, Oil Storage, Entry and exit gates, Scrap Yard, Assembly
area, Fire Points where extinguishers are provided.
TRANSPORT ARRANGEMENTS

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Whenever necessary, Ambulance / Cars are made available to transport affected people if
any, to outside facilities such as Hospitals or Nursing Homes. This is co-ordinated by the
Manager Safety in coordination with HR Manager
Preventive Support
Training and awareness
Regular training is given to employees about various potential emergency situations and
their roles & responsibilities during any such scenario.
Besides, throughout the Factory, Notices and Posters are displayed for spreading awareness
to the employees and the contractors. The Security personnel / Concerned Host will
appraise visitors to the Factory on where to assemble during emergency and their Do’s and
Don’ts.
Identified personnel are also trained in First Aid and Fire Fighting.
MOCK DRILLS
Mock-drills are carried out at least once in 03 Months to check the effectiveness of the
emergency response as per the Emergency Preparedness Plan. In case of any deviation from
the procedure described in this Emergency Plan, the Plan shall be revised adequately.
RESPONSE TIMES:
INFORMATION AFTER EMERGENCY: 1 MIN
ALARM RAISED: 1.30 MINUTES
FIRE FIGHTERS AND FIRST AIDERS REACHING: 3 MINUTES
FIRST AID
First aid boxes are available at First Aid Room and Admin Office & Security cabin. Manager
HR & Safety will be responsibility to ensure that contents are regularly checked and
replaced as necessary. The contents are as per the requirements of the Factories Act, 1948

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and the Gujarat Factories Rules, 1963 (as applicable in the State of Gujarat). Besides, First
Aid Box is also available at the Security Gate No. 1.
PERSONNEL PROTECTIVE EQUIPMENT
To handle any chemical and oil splash / hazards or emergency situation, personal protective
equipment’s have been provided as per the following table. Also, other personnel are given
PPE’s as and when required based on the need. The List of PPE’s is available.
HARMFUL SUBSTANCES AND MATERIAL SAFETY DATA SHEETS
A list of Chemicals, Oils used in the factory are available, which are not classified as harmful.
The Material Safety Data Sheets (MSDS) / extracts are available at relevant user points(s).
The MSDS also detail out the physical, chemical and handling data of the chemicals. As and
when required, apart from the respective manufacturers and suppliers, various Websites
are referred for procuring MSDS. Besides, persons handling these chemicals and oils are
regularly trained and appraised about safe handling methodology.
MAINTENANCE AND REPAIR WORKS
Servicing, filling testing & controlling of the complete firefighting system (extinguishers and
hydrant) is regularly maintained according to good engineering practices and records are
maintained by the Safety Manager.
CONTINUOUS SURVEILLANCE OF OPERATIONS
All operations are continuously kept under surveillance and the Work Instructions / Do’s
and Don’ts / Informative Displays are followed for preventing any emergency.
POST-EMERGENCY SITUATION

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Fire will be extinguished using the appropriate type of fire extinguisher and the debris shall
be sent to the scrap yard for disposal or filled in the Scrap Store.
However, if water is used in substantial quantity for firefighting, then the firewater will be
diverted to Sewage. After the situation is under control, the Main Controller shall give the
all-clear signal or the alarm / siren will be sounded again. The people in the assembly area
shall also be informed for resuming work and normal operation.
In case of environmental emergencies, the affected soil / plants shall be separated for
treatment, safe disposal as necessary.
When environmental emergencies like failure of Pollution Control facilities happen, the
prevention mechanism for the same shall be reviewed.
In case of emergencies involving human injury and / or ill-ness, the concerned person(s)
shall be sent for appropriate medical treatment.
Besides, a meeting of the Management Review Committee shall be convened to analyze the
actions taken and loss encountered, suggesting / incorporating any corrective and
preventive mechanisms and for modifying the Emergency Preparedness Plan. If required,
the Environmental Aspect Impact Analysis, Occupational Health and Safety Hazard
Identification & Risk Assessment shall also be reviewed and updated. Further training shall
also be provided to the personnel based on identified needs.
Environmental emergency response plan
NATURAL DISASTERS
The procedure should be followed for any kind of natural disaster such as cyclone, flood, and
earth quake.
Preventive measures for servicing any emergency lights, phone connections etc.
Instruct production department to put off the Machines.
Turn of the power supply.
Move all workers to a SAFE AREA.
Take head count if required

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Anyone found missing, search for and bring him to SAFE AREA.
Close all windows and doors
Wait for the Cyclone passes away.
If anyone injured, remove him for first aid
Check the materials and record the damages.
Take the account of damages
POTENTIAL RISK & OPPORTUNITIES RELATED TO SOP:

Risk: violation of this procedure causes the major loss to employee, equipment’s, property and
surrounding environment at the site.
Opportunities: proper implementation of this procedure will result into the minimize of the losses
to the employee, equipment’s, property and surrounding environment at the site more
effectively.
5.0 RELATED DOCUMENT
 Mock Drill Report

 Evacuation Plan
 Emergency Contact Number
 List of First Aiders
 List of Fire Fighters
6.0 DOCUMENT HISTORY:
Sr. No. Revision No. Revision Description Date

th
01 00 New Release 20 September 2022


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ISO

To define a system for effective management of any accident or emergency condition to

2.0 SCOPE OF APPLICATION & RESPONSIBILITIES

Emergency preparedness and response concept

Prepared and reviewed by Approved By Company Seal

CHEMICAL PROCESS EQUIPMENTS PVT LTD

On site emergency plan

Emergency contact numbers

Sr. Contact Authority Contact number

Prepared and reviewed by Approved By Company Seal

CHEMICAL PROCESS EQUIPMENTS PVT LTD

Fire Fighting Team

 Upon hearing the alarm assemble at the assembly point

CHEMICAL PROCESS EQUIPMENTS PVT LTD

 As per the situation, reach the emergency spot.

First Aid Team

 Reach the spot

TEAM DESIGNATED PERSONNEL

Fire Fighting Team

First Aid Team

Prepared and reviewed by Approved By Company Seal

CHEMICAL PROCESS EQUIPMENTS PVT LTD

Visitors and Contractors

Potential emergencies and firefighting arrangements

 Smoke or fume due to fire

CHEMICAL PROCESS EQUIPMENTS PVT LTD

 Potential Air Pollution

FIRE FIGHTING ARRANGEMENTS

A complete network of firefighting equipment’s like extinguishers, hydrant network &

INSTRUCTIONS FOR FIRE PREVENTION & FIRE FIGHTING

Prepared and reviewed by Approved By Company Seal

CHEMICAL PROCESS EQUIPMENTS PVT LTD

"Class C fire" - Fire arising out of gaseous substances.

Guidelines for using fire extinguishers cylinders

CHEMICAL PROCESS EQUIPMENTS PVT LTD

1. CARBON DIOXIDE EXTINGUISHER

Check the cylinder weight after refilling.

2. FOAM TYPE EXTINGUISHER

Check the cylinder after refilling and record the observation

Place the extinguisher at appropriate places.

Dry Chemical powder type

Check the cylinder after refilling and record the observation

CHEMICAL PROCESS EQUIPMENTS PVT LTD

e) Check the siphon tube . If it is choked, clean the tube.

GUIDELINES FOR USING FIRE HYDRANT

Prepared and reviewed by Approved By Company Seal

CHEMICAL PROCESS EQUIPMENTS PVT LTD

S.No. Type Duration

2. All Clear Signal Inform by Incident controller

ASSEMBLY POINT (The area front of Security cabin)

On declaration of emergency and/or sounding of emergency alarm, all employees, workers,

EMERGENCY CONTROL ROOM

CHEMICAL PROCESS EQUIPMENTS PVT LTD

Training and awareness

Prepared and reviewed by Approved By Company Seal

CHEMICAL PROCESS EQUIPMENTS PVT LTD

PERSONNEL PROTECTIVE EQUIPMENT