The cover letter is a formal business letter which is often the first contact with a

prospeetive employer. It serves as an introduction of you and your background

experience. Since it is usually the first impression you make on the employer, you want
it to be your best.

There are seven sections that every cover letter should include to fit
employer
expectations and highlight your best qualities:

Header. All letters start with

cover
a header that includes your contact information....
Greeting.
Introduction.

.Qualifications.
.
Values and goals.
Call to action...

Signature.
A cover letter is
a letter of
introduction, usually three to four paragraphs in length, that you
attach to your résumé. It's a
way of introducing yourself to a potential employer and
explaining why you are suited for a position. Employers may look for individualized and
thoughtfully written cover letters as an initial method of screening out
applicants who may
lack necessary basic skills or who may not be sufficiently interested in the
position.
Often an employer will request or require that a cover letter be included in the materials an
applicant submits. There are also occasions when you might submit a cover letter uninvited:
for example, if you are initiating an inquiry about possible work or asking someone to send
you information or provide other assistance
With each résumé you send out, always include letter
a cover specifically addressing your
purpose.

This purpose is to let the receiver know how well

you match their needs. It is a careful blend
of the direct and persuasive letters you read about earlier in this book.

Characteristics of an Effective Cover Letter

Cover letters should accomplish the following:

Get the attention of the prospective employer
Set you apart from any possible competition
Identify the position you are interested in
Specify how you learned about the position or company
Present highlights of your skills and accomplishments
Reflect your genuine interest
 P l e a s e the eye and ear

Interview Letter

An interview letter is a letter that is written by an employer in order to invite job applicants
for facing an interview. This letter is written to the candidates whose job applications have
passed the initial sereening stage. In the official letter pad of the company, such a letter can
be written. The importance of an interview letter cannot be ignored by an employer and also
by the job seeker. The candidates whose resume is most convincing can receive such a letter.

What are the basic requirements of an interview letter?

If you get an answer to this question, then it can become easy for you to draft a letter. The
format and layout of an interview letter remain same like that of any business letter. It is
important for you to be professional while mentioning any comments or while showing your
gratitude. When it comes to an employment or career, an interview letter plays a very crucCial
role.

Elements of an interview letter

Here are the few elements which your interview letter must possess:

I t i s important to mention few details about the candidate related to its name and
address.
Always send such a letter to the present address ofa recipient.
Ensure that the address you enter inside and the one that you enter in an envelope are
the same.
If required, you can also mention the present and permanent address of a recipient on
top of an interview letter.
I n such a letter, it is essential for you to clearly mention the time, day and date
of an
interview.
Clearly state the place or a venue, where an interview is held.
What all documents you want an interviewee to submit? Mention details about those
documents in your interview letter.
These documents can be like experience certificate, academic
certificate, photographs,
birth certificate etc.
Are you going to offer a transporting allowance to an nterviewee?
If yes, then do
mention it in your interview letter.

Do's of an interview letter

Do write such a letter on the letterhead of the

company.
Do send such a letter in a typed form and not in a written form.
Do keep your letter crisp, because it is an oftieial communication
between you and the
prospective employee.
D o mention the date on which the letter is issued.
 Do mention the date. time and venue of an interview session.
Do clarify details about the document that you want an interviewee to bring.
Do address, such a letter in the full name of a recipient.
Do draft. such a letter in a professional manner because it is going to be the first
communication between you and a recipient,
Do make use of formal official language. while drafting such a letter.
Do write an interview letter, well in advance.

An appointment letter is a document that confirms that an organization has offered a job
to the employee in exchange for a salary. An appointment letter acts as a legally binding
document between the employee and the organization.

Here are the things mentioned while writing the appointment letter:
1. Address the letter
2. Welcome paragraph
3. General information
4. Conclusion and signature

It is an official document given out by the company to the candidate who has been selected
for the job.

The letter confirms that a particular candidate has been appointed

for the job. The letter of
selected for the job and has accepted
appointment is sent after the candidate has been
the offer letter.

The letter is a fairly detailed document that consists of crucial details such as designation.
etc. It clears everything about the job or any
doubts regarding the job that
salary, start date,
the candidate might have.

When is the Letter of Appointment Given?

confirms
is completed. A letter of appointment basically
It is given after the selection process
and the candidate's acceptance of it.
the appointment of a person to a particular job

candidate has been selected and accepted the offer

It is provided by the company after a

letter.

Letter
Importance of an Appointment

both the employer as well as employee.

It is a really critical official document for

of thhe
details of the job role and the company's expectations
This contains the complete an employment
conditions in detail and acts as
employee. The letter contains terms and
Contract.
 The letter of appointment is signed by both parties and cach
gets one copy of the letter. The
receiver of the letter needs to go through the letier carefully as it contains all the infornmation
regarding the job such as salary, designation, etc.

Is is also accepted in the court of law to deal with

future.
any discrepancies that may arise in the

Letter of Appointment Format

Here is a list of items that must be mentioned-

. Designation
2. Job location
3. Date of
4. Salary and perks
joining
5. Working hours
6. Terms and conditions
7. Leave poliey
It is an official document
given out by the company to the candidate who has been selected
for the job.

The letter confirms that a particular candidate has been

appointed for the job. The letter of
appointment is sent after the candidate has been selected for the job and has accepted
the offer letter.

The letter is a fairly detailed document that consists of crucial details such as designation,
salary, start date, etc. It clears everything about the job or any doubts regarding the job that
the candidate might have.

When is the Letter of Appointment Given?

It is given after the selection process is completed. A letter of appointment basically confirms
the appointment of a person to a particular job and the candidate's acceptance of it.
It is provided by the company after a candidate has been selected and
letter.
accepted the offer

Importance of an Appointment Letter

It is a really critical official document for both the employer as well as employee.
This contains the complete details of the
job role and the company's expectations of the
employee. The letter contains terms and conditions in detail and acts
contract.
as an
employment
 Letter of Appointment

Date:

Name:

Address
Dear (Name of the candidate),
Appointed as (Name of the designation)
We refer to your recent interview for the above position
and are pleased to inform that we are offering you the
position with our company effective from (Date) under
the following terms and conditions
Salary: The salary offered to the candidate during
the interview
Probationary Period: The probationary period
need to be served by the candidate, after joining the
job
Working Hours: The working hours to be followed
by the employee, Monday to Friday working,
(Saturday & Sunday Of), Lunch Break: ( )
Leave Policy: Mention number of leaves granted
per year. Details of sick leave, earned leave, casual
leave, maternal leave, paternal leave, etc.
Notice Period Clause: If the employee desire to
leave the company, he/she needs to serve the
notice period as per stated by the present company
in the appointment letter

(Name of the Employee) (Name of the Provider of Appointment letter)

(Signature) (Signature)