The Seminar &

Webinar
“Coming together is a beginning. Keeping together is progress.
Working together is success.” — Henry Ford

Module 1
1ST SEMESTER - Cycle 2
S.Y 2022-2023

Prepared By: Mrs. Bernadeth C. Soliman

 LEARNING OUTCOMES
Knowledge:
• Discuss basic knowledge about seminar and webinar
• Identify the process in planning and organizing seminar/webinar
Attitude:
• Value the importance of the process in planning and organizing
future events
Values:
• As a Christ-centered Paulinian who exerts effort to
come to his/her full potential as a person (Charism)
 WHAT IS IN THIS MODULE
• Background of Seminar
• Background of Webinar
• Planning and Organizing a Seminar & Webinar
• Monitoring and Evaluating Performance
The Background
of Seminar
WHAT IS SEMINAR (Rob Hard)

A seminar is a commercial program where attendees are

given information or training about a specific topic. A
seminar is usually held for groups of 10 to 50 individuals
and frequently takes place at a hotel meeting space, an
academic institution, or within an office conference
room. Some common types of seminars in business
focus on personal development or business strategies.
• Seminars, sometimes called conferences, are events
sponsored by businesses or corporations with the intention of
circulating knowledge, new techniques, or new practices to
their employees.
• Seminars should not be confused with workshops. Workshops
tend to be more hands-on, while seminars are generally
geared more toward learning about a particular topic or
related subtopics. They might involve guest speakers who are
experts in the relevant field to give credibility to the
information being presented.
• Guest speakers should be vetted
and selected for their industry
knowledge and experience, as
well as their delivery.
• If an industry expert cannot speak
well or interest people, money
and time will be wasted.
HOW DO SEMINARS WORK

A seminar can be initiated and planned for in different

ways. Generally, a corporation identifies an area in
which it wants to educate some employees.
Planners then identify available venues and experts and
then create a schedule for the event. They identify
presentation methods and requirements, refreshments,
restrooms, estimate costs, and deconflict any situations
that might interfere with the seminar.
 HOW DO SEMINARS WORK
1. Confirm the Event's Purpose
You'll first need to understand why the event is being held.
2. Create an Event Profile
This report generally includes information about location, seating
arrangements, attendance, costs, and any other information about
the event.
3. Stay Informed
You want to make sure the seminar is not competing with similar
events or for the same audience.
4. Request Venue Proposals
Depending on the size and scope of an event, this step should be
taken well in advance.
5. Outline the Seminar Needs
Determine the resources necessary to accomplish the goals of the
event.
6. Budget Carefully
Expenses can mount for a large event like a seminar, so be prepared
with a detailed budget.
The planner must be ready to adjust the plan and work closely with
the venue to make sure everything runs smoothly.
7. Create Event Communications and Material
Everything from event invitations to the agenda needs to be printed or
designed for online publication and distribution.
8. Finalize Logistics With the Host
Confirm event speakers, technology requirements, the attendee
count, host roles and responsibilities, and event materials by following
up with phone calls or face-to-face meetings.
9. Allow Enough Time for Setup
All event materials, handouts, signage, displays, gifts, registration
tables, name badges, and more must be ready for the event.
10. Utilize Technology
From marketing to event registrations, make it easy for potential
attendees to learn about sign up for the seminar online. Take
advantage of social media tools by creating a unique hashtag to be
included with posts and offering incentives for people to share or tag
friends in posts.
11. Have Contingency Plans
The bigger the event, the more possibilities there are for
something to go wrong. Part of planning an event involves
brainstorming potential problems that could arise—from guests
arriving early to experts not showing. Have backup plans in place.
Good backup plans can turn a potential disaster into an event
that attendees thought went flawlessly.
 TYPES OF SEMINAR

a. Personal Development
Designed for the training and enrichment of employees,
personal development seminars address everything
from hard skills such as technology to soft skills like the
psychology of leadership, and how those skills can be
applied to the profession at hand.
b. Business
Business seminars appeal to entrepreneurs or small business
owners. They share success stories and strategies, as well as
information about marketing, licensing and franchising, or
other concerns. An example of one of these seminars might be
a gathering focused on marketing through social media.
Attendees would learn best practices for promoting their
businesses through Facebook, Twitter, Instagram, and other
social media platforms.
c. Academia
Sometimes an event planner is called on to execute a seminar
in an academic setting. Less formal than a class lecture, a
seminar allows for small groups to meet and discuss academic
topics or required reading, as well as set goals for research and
continuing investigation.
 BENEFITS OF SEMINAR
✓ Meet students, professors and others from different departments of institutions

✓ Become aware of other cultures and ideas

✓ Familiarize yourself with other works, etc.

✓ Promote association, university or department within the field

✓ Attract new and active students in your association, university or department within
the field

✓ Build connections and create a network

✓ Gain and train management skills

✓ Learn how things are behind the scenes

 KINDS OF SEMINAR

❑ An hour seminar
❑ A half-day seminar
❑ A one-day or two-day (multiple tracks & speakers)
❑ A series of half-day or one-day (several locations)
OPTIMIZING SEMINAR’S SUCESS
❑ Be Educational - People come to seminars to learn. Entertainment
is a plus, but promotion of your business is acceptable only if it is
heavily disguised. There has to be something worth learning.
❑ Be Urgent - There must be a need to know now. The term
"urgent" here means that there is value to learning something
now rather than later.
❑ Provide Solutions - The conference must offer attendees
solutions or progress toward solutions, because people attend
conferences in order to solve problems better.
 THE INVITATION

The quality of your invitation or flyer greatly influences attendance, it deserves

special attention. It should include seven things:
1. The seminar theme - The reader should be able to determine
almost instantaneously what the seminar is about. The wording should be as
compelling as possible.
2. A concise description stressing benefits - Don't leave it to the readers to
figure out what they will get out of attending.
3. A description of who should attend - This inclusive list indicates who the
seminar is designed for and allows the reader to say, "This is meant for me!“
 THE INVITATION
4. A review of the schedule and content - In this portion, list what will occur
(the programme)
5. A concise speaker description. Include credentials, background and
experience.
6. Logistics of time, place, fee, payment, registration, and
accommodations. This should include directions to the site, if not included
with confirmation letters.
7. A sign-up sheet. This can be a tear sheet or a response card to fax or mail
in. Make sure to ask qualifying questions, including seminar topic interest,
and product interest and timing.
 THE SPEAKER
People who organize seminars for the first time often see themselves
or others in their firm as primary speakers. You can often do better by
including outsiders and sometimes by using them exclusively.
When selecting a speaker or speakers for a seminar, one should consider
the following points:

1. Drawing power- Some names attract more attendees than others.

 THE SPEAKER
2. Availability- One of the most onerous tasks in organizing a seminar is lining
up speakers. This needs to be done early in the process, because everything
else hinges on it.
3. Knowledge- The speaker must know the subject matter.
4. Speaking ability- The quality of the speaking will determine the success of
the seminar.
5. Balance - If you have several speakers, make sure they present different
points of view.
6. Price- Most firms want to avoid paying speakers, other than for travel
expenses.
Remember that people
attend a seminar to learn,
not to be sold!
POST SEMINAR FOLLOW - UP

❑ Within a week of a seminar's completion you should follow up

with letters to everyone you have met, thanking them for
attending.

❑ If you have promised someone information, you can put it in

the letter, or, if appropriate, call.
The Background
of Webinar
WHAT IS WEBINAR
 Planning and
Organizing a
Seminar / Webinar
 GUIDELINES FOR WRITING/FORMULATING AN EVENT PROFILE
FOR APPROVAL BY THE HIGHER AUTHORITY

Cover Page (Title, Name of Contributors)

Table of Contents
Purpose
Chapter 1: Background of the Webinar
 GUIDELINES FOR WRITING/FORMULATING AN EVENT PROFILE
FOR APPROVAL BY THE HIGHER AUTHORITY

Chapter 2: Organizing Committee (Duties and Responsibilities)

▪ Head of the Webinar
▪ Head of Finance
▪ Head of the Programme
▪ Head of Technical Support & Webmaster
 GUIDELINES FOR WRITING/FORMULATING AN EVENT PROFILE
FOR APPROVAL BY THE HIGHER AUTHORITY

Chapter 3: Objectives of the Webinar

Chapter 4: Basis for Consideration (Justification)
Chapter 5: Details of the Webinar
▪ Event Communication and Materials
✓ Invitation
✓ Google Form
✓ Short Teaser
✓ Programme
▪ Set-Up
✓ Screen Appearance
✓ Technologies
▪ Background of the Speaker
Chapter 6: Financial Implication
▪ Webinar Needs
▪ Breakdown of Expenses
Chapter 7: Security Implication
Chapter 8: Contingency Plans
Recommendations
Gantt Chart (Time Table)
Attachments
Monitoring &
Evaluating the
Performance
• Make room for improvements and adjustments. It is important to
assess the effectiveness of the seminar in achieving the objectives
set.
• Post-seminar activities include debriefing, writing the terminal
report, and planning for the next seminar.
• Debriefing sessions provide an opportunity for all those involved to
say what they have to say about their experience., observations,
advice, and recommendations about the seminar-both positive and
negative. Encourage people to speak freely and honestly and do
the same yourself.
Terminal reports can serve as case studies and basis for organizing future events. As
these reports accumulate, they become valuable references.

Terminal Report Format:

I. Introduction—provides the basic information about the event which is contained in
the proposal for organizing seminar. This part answers the 5Ws and 1H questions.
What event are we organizing?
Why are we organizing the event?
Who are expected to attend and to organize the event? (number of attendees and
organizers)
Where is it going to be held?
When is it going to be held?
How much is it going to cost?
II. Committee Reports—will be prepared by each committee and must include the
following information:
Names and responsibilities of the committee members
Challenges met and how they were resolved,
Conclusion and recommendations
III. Attachments—Attachments include photos, videos, Gantt chart
 Assignment
1. Sign Up @ Canva
- We will be having an online activity on Tuesday.
2. Create a GC with your groupmates and talk about the
tasking or assigning of duties and responsibilities
3. Watch the short video and review the module for a quiz

Next week’s Agenda:

✓ Checklist and Samples
✓ Canva Navigation
❖ Attendance is a MUST
 REFERENCES
Internet Link:
• https://www.thebalancesmb.com/what-is-a-seminar-1223636

Book:

Sources of Images and Clip Arts:

• Bing Search
• Google Images