NEKTA BEE MANAGEMENT SYSTEM.

PREPARED BY:

MZAME PHENNY SHINDI

INDEX NO:

…………………………………….

YEAR OF EXAMINATION:

2022

SCHOOL:

MWAKITAWA SECONDARY SCHOOL

SUBMITTED TO:

THE Kenya National Examinations Council (K.N.E.C)

IN FULFILMENT OF THE REQUIREMENT FOR THE AWARD OF

KENYA CERTIFICATE OF SECONDARY EDUCATION (K.C.S.E)

Date:

October 2022
DECLARATION.
I hereby swear that, unless otherwise stated, all information supplied in this project paper was
created by me and was not taken from any source unless otherwise cited. I certify that the
work was completed to the best of my ability and in accordance with the project paper
structure.

Student Name:…………………………….. Index Number……….......

………………………….

Signature……………………………………….
Date……………………………………………..

Teacher Name…………………………………. Sign…………….Date……………..............

……
DEDICATION.
I dedicate this project to God Almighty my creator for giving me life and strength and also
wisdom for managing this project.it has not been easy, though through Gods help I managed.
I dedicate to my father too Evans Mzame for helping me in various ways including their love
and care. Too my teacher for his encouragement and moral support. Just want to pass vote of
thanks to you all, I love you and I will never forget your support, and may God bless you.
ACKNOWLEDGMENT.
Thank you, Almighty God for helping me reach this far, for all the good things that have
come my way and for giving me knowledge and wisdom to finish this project. Thanks to my
principal too, Madam Florence Sirengo who helped me both in financially and
morally .Thanks to my parents too for helping me in things like buying the flash disk. Lastly
thanks to my computer teacher Mr. Erick Mnyasia for helping me in getting ideas for coming
up with project and helping me also with precious ideas on this project.

Contents
NEKTA MANAGEMENT SYSTEM.............................................................................................1

DECLARATION.............................................................................................................................2
DEDICATION.................................................................................................................................3

ACKNOWLEDGMENT.................................................................................................................3

INTRODUCTION...........................................................................................................................5

PROBLEM DEFINITION...............................................................................................................5

Over view of the existing system.................................................................................................5

SYSTEM STRUCRURE.............................................................................................................6

ADVANTAGES OF CURRENT SYSTEM................................................................................6

DISADVANTAGES....................................................................................................................7

PROPOSED SYSTEM....................................................................................................................7

OBJECTIVES OF PROPOSED SYSTEM..................................................................................7

SCOPE OF THE SYSTEM..........................................................................................................7

BENEFITS OF THE NEW SYSTEM.........................................................................................8

FEASIBILITY STUDY...............................................................................................................8

TECHNICAL FEASIBILITY......................................................................................................8

SCHEDULE FEASIBILITY...........................................................................................................8

OPERATIONAL FEASIBILITY................................................................................................9

ECONOMIC FEASIBILITY.......................................................................................................9

BENEFITS...................................................................................................................................9

CONCUSION............................................................................................................................10

SYSTEM DESIGN........................................................................................................................10

System flowchart.............................................................................................................11

NEKTA COMPANY MANAGEMENTS.....................................................................................15

Output Design................................................................................................................................20

Reports.......................................................................................................................................20
INTRODUCTION
Nekta is a company that deals with beekeeping and selling of honey. The company offers the
following services: Selling of beehives and associated accessories to bee farmers; Setting up
of the bee farmers; Offering of training on beekeeping; Buying of honey-products from
farmers for resale.

The company sells beekeeping accessories in three packages namely: single hive, mini
package and full packages as per the following descriptions: A single hive is one beehive and
its associated accessories for setting up. A mini package consists of six beehives, harvesting
accessories, beehive setting up and training for one person for one day.
A full package consists of twelve beehives and a honey extractor. It also includes training for
two people for one day and honey harvesting kit for two people.

PROBLEM DEFINITION.
The new Nekta Company, we are currently operating on a manual operating system which
poses the following limitations:

1 .Maintain records of bee farmers was a bit tricky because of many buyers and maintain
records of trainee famers it was tiresome, and also maintaining records of services rendered
and products sold by the company was time consuming.

2. Capture payments for each package and income from various sales was erroneous.

3. Generating appropriate reports was somehow hard and tiresome because there were a lot of
people buying.

Over view of the existing system.

Nekta is a company that deals with beekeeping and selling of honey. The company offers the
following services: Selling of beehives and associated accessories to bee farmers; Setting up
of the bee farmers; Offering of training on beekeeping; Buying of honey-products from
farmers for resale.

The company sells beekeeping accessories in three packages namely: single hive, mini
package and full packages as per the following descriptions: A single hive is one beehive and
its associated accessories for setting up. A mini package consists of six beehives, harvesting
accessories, beehive setting up and training for one person for one day.

A full package consists of twelve beehives and a honey extractor. It also includes training for
two people for one day and honey harvesting kit for two people.

The cost of single package costs Ksh 15000 par package, mini package goes for 12000 per
package and lastly full package goes for Ksh 190000.

Nekta Company offers other services like training at rate of Ksh 7000 per person, sale of
accessories at Ksh 2500 per unit, sales of honey harvesting kits at Ksh 600 per unit and sales
of honey extractor for Ksh 1300 per unit.
The farmers can sell the honey and bees’ product and sales below Ksh 20000 is paid in cash
while any sales exceeding Ksh 80000 are paid via electronic fund transfer.

Nekta Company also provides transport services at a cost.

The Company manually keeps records of bee farmers. Trainee farmers and services in a
physical file. The payments for packages and purchases are captured manually using a pen
and a book. The total sales, transport earnings and income from training are worked on
through use of calculator and records store in ledger book at the accounts clerk section.

SYSTEM STRUCRURE
Nekta Company being a system is made up different entities that make its operation possible.
The bee farmers who can seek training, sale honey to the honey bproducts. The company has
trainers who train bee farmers. It has accounts clerk who process the sales transactions and
purchases too.

ADVANTAGES OF CURRENT SYSTEM

1. It requires no much skill to operate and record data.
2. It makes the work of selling and buying more easier
3. It encourages cooperation between departments.

DISADVANTAGES
1. It is only sold mostly where people use the honey therefore it is a must to construct the
company where there are customers or the company will gain lose.
2. It is expensive since it involves the employment of several personnel to help in
managing i.e records manager system, clerk/ accounts and general manager.

PROPOSED SYSTEM

OBJECTIVES OF PROPOSED SYSTEM

The proposed systems are:
  To improve on the speed of carrying out transactions from purchases and company
earnings.
 To maintain the record keeping of farmers and trainee farmers.
 To implement database security of the company data.
 To enable efficient generation of reports.
 Generate reports for purchases, sales and company income
 To computerize storage of company records.

SCOPE OF THE SYSTEM

 The proposed system will adopt a online data processing mode where data gets
processed immediately its received. The farmers details will be captured buy data entry
clerk of the company.

 The detail gets stored in the company database for easy retrieval and faster processing.
 The proposed system will automatically generate the company’s report on daily,
weekly or monthly basis.
 The transaction of payments and purchases will be automated in the proposed system
and therefore less error will be encountered.

BENEFITS OF THE NEW SYSTEM

The following benefits will be realized I the computerized Nekta Management System

 Better tracking of financial and revenue records.

 Improved accuracy in the compilation of financial reports.
 Relatively cheaper to run than manual system.
 Less paper work and this saves cost on expenditure on stationery.
 The company will get improved speed of processing data.
 The company will save on office space through storage on computer.
 The company data will be more secure since the database will have security in access
controls.

FEASIBILITY STUDY
As a system analyst I accessed the system n the following ways.
TECHNICAL FEASIBILITY
The technology available is sufficient to be used in the proposed system and are readily
available in the market at affordable rate.

SCHEDULE FEASIBILITY
The development of this system will be accomplished within a period of 7month after which
the company will be able to implement the new system for management of its organization.

NO ACTIVITY DURATION
1 System Analysis 4Weeks
2 System Design 9Weeks
3 Coding and Testing 9Weeks
4 Documentation 8Weeks
5 Presentation 5Days
Total Duration 7Months

OPERATIONAL FEASIBILITY
The organization has accepted the incoming technology since it will make the transport
fraternity more organized than before.

ECONOMIC FEASIBILITY
The organization is comfortable with the proposed date base system provided the cost
benefits. This is shown as analyzed below.

5Computers Ksh200000

Net Working items Ksh20000

UPS Ksh15000

ICT Export System Ksh100000

Printer Ksh30000

Printing Ksh12000

TOTAL 287000
BENEFITS
Administration cost Ksh30000

Salaries cost Ksh100000

Miscellaneous cost Ksh5000

 SYSTEM DESIGN

System flowchart
Start

New farmer
New farmer
module

Fetch farmer
details

Select service to be offered

Sell Buy Transport

beehive honey ation

Input No. of
Buy beehive KG Input transport services, No
module of package/KM/item

Compute amount to pay Compute amount to pay

NEKTA

Reports

Stop
 Start

Farmer Trainee
Member ID
Member ID Farmer or
Trainee First name
First name
Last name
Last name
Date of birth
Date of birth

Nekta Company

Output member

ID number

First name

Last name

Date of birth

END
1). New farmer
Start

Input

-Farmer ID

-Name

-Date of birth

-Location

-Date of
registration

Data valid

Nekta management system

Farmer registration success full

End
Company income

Start

N=O

Input member

Member retails

Packages and
Training payment Access services offered transport
and other payments to member payment

Total payment=

Training payment+

Packets payment+

Sales mode to the company

Income=Total payment-Sales
made to the company

N=N+1
 NEKTA COMPANY MANAGEMENTS
QUESTIONNAIRE

Date…………………

Introduction: the company has embarked on developing a new computerized system to

manage its operation. Kindly find time and help us fill the questionnaire

1) Do you think the system will be of ant help to the Company

YES

NO
2) What can you say about the cost of the packages
Expensive

Affordable
3) Is there any ready market for the honey products
YES

NO

4) Will farmers submit their details to the Company

YES

NO

Tell us how best you will benefit from the system

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Field name Data type Description
F. Name Text First name
S. Name Text
L. Name Text Last name
Id No Number Primary Key
Contact Number
Year Number
Farmer No Text Primary key
Type of service
Sample farmers table in desi

Field name Data type Description

F. Name Text First name
S. Name Text
L. Name Text Last name
Id No Number Primary key
Contact Number
Year Number
Training Fee Currency Ksh 7000 per person
Training name Text
Schedule DATE/TIME
The table above shows trainee details

Field name Data type Description

S. No Text
Package No Text
Package type Lookup wizard
Farmer name
Mobile No Number Primary key
Location Text
Date of sale Date/Time
Farmer No Text Primary key
Type of service Lookup wizard
The table above shows package table
Field name Data type Description
Service Id Text Primary key
Date Short date List various types of services
offered
Service type Lookup wizard
Units Number
Served by Text
Year Number
Product name Text
Customer name
Location
The table above shows types of services in Nekta Company

Field name Data type Description

Year Number Primary key
Purchase No Text Index key
Farmer No Text Foreign key
Id No Number
Contact Number
F. Name Text Primary key
M. Name Text
L. Name Text
Gender Lookup wizard Can be male or female
Products name Text
Units Number
Rate Number
Total sale Calculated field Units times Rate
Purchase table
 NEKTA MANAGEMENT
FARMERS FORM

F. NAME S.NAME

LAST. NAM ID NO

CONTACT FARMER NO

NEW EXIT SAVE EDIT

FF NEKTA MANAGEMENT STSTEM

FARMERS FORM

FARMER NO F. NAME

S.NAME LAST. NAME

ID NO

NEW
MOBILE NO
EDIT
TRAINING FEE
SAVE

EXIT
 NEKTA MANAGEMENT SYSTEM

TRANSPORTS FORM

TRANSPORT ID YEAR

TRANSPORT SERVICE

QUANTITY

DESTINATION

DISTANCE IN KM
EDIT
CONTACT
NEW SAVE

EXIT

Output Design

Reports
The following are the reports for the system

NEKTA MANAGEMENT SYSTEM

FARMERS REPORT

F. NAME L. NAME S. NAME ID NO CONTACT FARMER NO YEAR

X PRINT
 NEKTA MANAGEMENT SYSTEM
TRAINEE FARMERS REPORT

FARMER NO TRAINING F. NAME M. NAME L. NAME MOB NO

YEAR

X PRINT

NEKTA MANAGEMENT SYSTEM

TRANSPORT REPORT

TRANSPOR F. NAME F. NAME F. NAME F.NAME F. NAME F.

T ID

X PRINT

NEKTA MANAGEMENT SYSTEM

FARMERS REPORT

F. NAME F. NAME F. NAME F. NAME F. NAME F. NAME F. NAME

X PRINT
CHAPTER 6: System construction
a) FARMERS TABLE

Figure 1: Farmers Table

PACKAGE PAYMENT TABLE

Figure 2Package Payment

 a) TRAINER TABLE

Figure 3: Trainee Table

a) TRANSPORT TABLE

Figure 4: Transport Table

 a) SERVICE TABLE

Figure 5: Service Table

Figure 6: Relationships

Input screen shots

Figure 7: package payment form

Figure 8:purchase form

Figure 9: service form

Figure 10 :service form

Data manipulation

Figure 11: package payment query

Figure 12: purchase query

Figure 13: service query

Figure 14: item query

Figure 15: trainee id query

Figure 16:transport query

REPORTS
Figure 17: PACKAGE AVAILABLE REPORT

Figure 18: ITEM REPORT

Figure 19: PACKAGE PAYMENT REPORT

Figure 20: PURCHASE REPORT

Figure 21: SERVICE REPORT

Figure 22: TRAINEE ID REPORT

Figure 23: TRANSPORT REPORT

CHAPTER SEVEN
USER MANUAL

Installing and running of the system

To istall the Golden wall inventory system, the following steps should be followed:

I. Insert the CD-RW into the DVD/CD drive

II. Open the CD-RW provided

III. Copy the Nekta mangement system into your computer so that it becomes a computer
software you can also copy it on the desktop for easy access.

Loading the system

a) Click the start bottom

b) Open the Nekta mangement system folder in your computer

c) You will find Nekta mangement system database

d) Click to the Database IMS

e) From the switchboard in the database double click the switchboard to open the home
screen

f) When you open the switchboard the following is displayed

TROUBLESHOOTING
Erroneous data entry results to error messages being prompted on the screen. Some of the
messages that you may encounter include:

a) Error message: the field cannot contain a null value because the required property is
saved to be true.
 Solution: select the field before proceeding to the next record.
b) Error message: the value you entered isn’t valid for this field.
 Solution: enter the correct data type.
RECOMMENDATIONS
I therefore recommend the school to:

I. Possibly buy scanning devices and bar-code devices as a means of capturing their
datas like the products which are brought..

II. The school have backup like the un-interruptible power supply to take care of the
power supply in order to give more time to save changes on the application in case of
power failure.
III. The school should come up with other security measures such as the biometric system
instead of using passwords in order to enhance the security of the new system.

CONCLUSION
This computerised system is helpful in that:

a) It is fast

b) It is reliable since the orders are delivered at the right time without any failures.

c) It works under minimal supervision since the system is already automatic.

d) The system can be managed by literate computer people.

e) The system can also be managed from different sites other than the accounts clerk.
APPENDIX 1

NEKTA COMPANY MANAGEMENTS

QUESTIONNAIRE

Date…………………

Introduction: the company has embarked on developing a new computerized system to

manage its operation. Kindly find time and help us fill the questionnaire

1) Do you think the system will be of ant help to the Company

YES

NO
2) What can you say about the cost of the packages
Expensive

Affordable
3) Is there any ready market for the honey products
YES

NO

4) Will farmers submit their details to the Company

YES

NO

Tell us how best you will benefit from the system

___________________________________________________________________________
___________________________________________________________________________
APPENDIX 2
Some commonly used abbreviations are:
CD-RW -Compact Disk Rewriteable

IMS -Inventory Management System

ID NO - Identification number

BIBILIOGRAPHY
The bibliography below shows a list of books and reference materials used in developing the
Golden wall inventory system:
 Mburu.S, Chemwa G. Longhorn secondary computer studies form 4, new
syllabus, Longhorn publishers, and 2005.
 Mburu.S, Chemwa G. Longhorn secondary computer studies form 3, new
syllabus, longhorn publishers, and 2005.
 Gareth W. Student Handbook.ICT, Pearsons publishing, 2000.
 Kendal E.K, Kendal J.E: system Analysis and design 5th ED, Prentice Hall (Now
Pearson Education Inc), 2012.