EXECUTIVE BRIEF

I. Subject APPROVING the recommendations of the BAC to bid and implement the project,
Variation works for the Repair of School Buildings, Araceli, Palawan, with an ABC of
PhP399,940.00 to be funded out of Fund 164, FY 2020, subject to RA9184 and its
IRR and pertinent government rules and regulations.
II. Proponent / Office Bids and Awards Committee / Project Management Office
III. Rationale and The Variation works for the Repair of School Buildings, Araceli, Palawan, is needed
Objectives due to repair the damage caused by Super Typhoon Odette that hit Araceli,
Palawan on 17 December 2021. It is also necessary for the safety and security
especially of the students, faculty and staff members, and properties of the
university. This will also enhance the aesthetic view of the campus and showcase
the character of the university as dedicated and committed in upgrading the welfare
of its stakeholders.
IV. Description of the The variation works for the project Repair of School Buildings of PSU Araceli
Proposal Campus is proposed to include the additional works needed to repair the damage
caused by super typhoon Odette. This will ensure the students, faculty and staff
members, and properties safe and protected from any untoward incidents that may
arise inside the campus.
V. Legal Basis Section 4 of RA 8292 empowers the Governing Board to authorize the construction
or repair of its buildings, machineries, equipment, and other facilities and the
purchase and acquisition of real and personal properties including necessary
supplies, materials and equipment.

Section 7 of RA 9184 also provides that a procurement project shall be considered

crucial to the efficient discharge of government functions if it is required for the day-
to-day operations or is in pursuit of the principal mandate of the procuring entity
concerned.
VI. Endorsements and The PSU Bids and Awards Committee (BAC) has passed Resolution No.___ s.2020
Other Related recommending the bidding and implementation of the Project: Variation works for
Information the Repair of School Buildings , Araceli, Palawan, with an ABC PhP399,940.00
VII. Checklist of a. BAC Resolution endorsing the Bidding and Implementation of the Project
Supporting b. CAF
Documents c. Certification as to the project’s compliance with the pertinent DBM and COA
rules and regulations
d. Certification from the Administrative Council
e. Plans
f. Approved Budget for the Contract and POW, or Budgetary Program of Work
g. (1-page) Copy of the APP sheet with the project’s name in it
VIII. Requested BOR For BOR Approval of the following:
Action 1. Bidding and Implementation for the materials to be used
1. Grant of Authority to the University President to sign the pertinent bidding
documents, NOA, NTP and Contract

Prepared by:

University Engineer
 COMPREHENSIVE PROJECT PROFILE

I. PROJECT DESCRIPTION:

1. Project Title: Variation works for the project “Repair of School Buildings,
Araceli Campus, Araceli, Palawan

2. Project Type: Infrastructure

3. Project Components: The scope of work includes masonry, tinsmithry, and doors and
windows

4. Project Location: PSU Araceli Campus, Araceli, Palawan

II. PROJECT STATUS: Proposed Project

Status of Project Preparation

Completed the detailed engineering, such as preparation of
plans and specifications, approved budget for the contract,
program of works, detailed cost estimates, and scope of works.

III. PROJECT JUSTIFICATION

1. Project Background
The variation works for the project Repair of School Buildings of
PSU Araceli Campus is proposed to include the additional works
needed to repair the damage caused by super typhoon Odette.
This will ensure the students, faculty and staff members, and
properties safe and protected from any untoward incidents that
may arise inside the campus.
2. Project Objectives
The Variation works for the Repair of School Buildings, Araceli,
Palawan, is needed to repair the damage caused by Super
Typhoon Odette that hit Araceli, Palawan on 17 December 2021.
It is also necessary for the safety and security especially of the
students, faculty and staff members, and properties of the
university. This will also enhance the aesthetic view of the
campus and showcase the character of the university as
dedicated and committed in upgrading the welfare of its
stakeholders.

IV. PROJECT FINANCING

1. Funds Needed

Total Project Cost: PhP 399,940.00

2. Project Financing: The project will be implemented by contract

3. Funding Source: Fund 164, FY 2020

4. Counterpart Funding:
 5. Financial Viability:

V. PROJECT BENEFITS AND COSTS

1. Beneficiaries: Students, Faculty and Staff, properties of the university

2. Social Benefits: The project will promote safety and security to the target’s

beneficiaries.

3. Economic Benefits:

4. Social Costs:

5. Economic Costs:

VI. PROJECT IMPLEMENTATION

1. Responsible Agencies: Project Management Offic4\e

2. Implementation Schedule: Upon Issuance of Notice of Proceed

3. Administrative Feasibility:

Construction Stage:

The Project Management Office through the Office of the University Engineer will conduct
detailed engineering and provide all the necessary documents.

After seeking approval from the Board of Regents (BOR) for the bidding of the materials
and implementation of the project, the Bids and Awards Committee (BAC) will schedule
the procurement activities to establish the winning contractor, and ensure that the project
was included in the Approved Annual Procurement Plan (APP).

Project Engineer (PE)

The Project Engineer/University Engineer is responsible for monitoring and ensuring that
the project is implemented according to the approved plans and specifications.

Operation and Maintenance Stage:

The following major activities will be done in order to operate and maintain the completed
project:
 The staff in charge will ensure proper maintenance and operation of the project.
 The staff in-charge will establish rules and regulations in the proper use of the facility.
 The occupants will strictly comply with the rules and regulations in the proper use of
the project/facility.

4. Legal and Political Feasibility:

Section 4 of RA 8292 empowers the Governing Board to authorize the construction or

repair of its buildings, machineries, equipment, and other facilities and the purchase and
acquisition of real and personal properties including necessary supplies, materials and
equipment.
 Section 7 of RA 9184 also provides that a procurement project shall be considered
crucial to the efficient discharge of government functions if it is required for the day-to-day
operations or is in pursuit of the principal mandate of the procuring entity concerned.

5. Environmental Clearance:

6. Social Acceptability:

The community is willing to implement the project because of its target beneficiaries, the
students, faculty and staff members, and the properties of the university.

Prepared and submitted by:

ENGR. MARIA ROSARIO AYNON A. GONZALES, PhD

University Engineer