Doc No : EG-PR-34-EX-MC-01

Rev Nos : R0
MANAGE CONSTRUCTION
Eff Dt.: 10-Jul-20
Page No: 1 &2
1.0. OBJECTIVES : To complete the project on time, within cost and with defined specifications

2.0. SCOPE : All the projects.

3.0. PROCESS OWNER : Head of Project Management Group
4.0. PROCESS : EG-PR-34-EX-MC-01
5.0. ABBREVIATIONS
5.01 PH Project Head
5.02 RHE Regional Head of Engineering
5.03 PMG Project Management Group
5.04 HR Human Recourse
5.05 PPMC Planning, Project management & Controls
5.06 B&C Budgeting & Costing
5.07 BD Business Development
5.08 MD Managing Director
5.09 RDC Regional Design Coordinator
5.1 RHF Regional Head of Finance
5.11 PRC Project Review Committee
5.12 P-QAQC Project - Quality Assurance and Quality Control
5.13 CO-QAQC Corporate Quality Assurance and Quality Control
5.14 P-EHS Project-Environment Health and Safety
5.15 CO-EHS Corporate-Environment Health and Safety
5.16 CR Corporate Relation
5.17 PCC Project Contract Coordinator
5.18 CO-Design Corporate Design
5.19 M&S Marketing & Sales
6.0. PROCESS CONTROLS
6.1 Construction work executed as per Contract Agreements, approved Design, GFCs, approved Method Statements, Quality
Assurance Plan, EHS Manuals & Standards.
7.0. PROCESS PERFORMANCE MEASURE :
Performance Indicator Performance Measure Target Frequency Reference Documents
Adhering to all statutory 100 %
Every Phase of t Statutory compliance report
compliances Adherence
Adherence to Budget variance
of a project within limit of 5% of R0 Approved Cost At Completion
Every Phase of t
7.1 Effectiveness Measure +5% of approved R0 modified modified budget (CAC) report
budget
Adherence to timeline to raise
Occupational Certificate from
Service request for awarding of 90 % Adherence Every Phase of t
Government Authorities
contract
Receipt of OC as per project 100 %
Every Phase of t Project schedule
PEP schedule Adherence
7.2 Efficiency Measure
Adherence to Annual 100 %
Annually Plan vs Actual work done report
Engineering Work done Target Adherence

8.0. REFERENCE (S) :

Documents Interface Process/ Activity
Commencement Certificate and all other NOC's from
8.1 Approval Process from CR
Government Authorities
8.2 GFC Drawings Design Process - EG-PR-18-DE-GFCII-5

8.3 Contract Agreements Award of Contract - EG-PR-32-CN-AC

8.4 Construction Schedule AEP process - EG-PR-17-PPMC-AEP-04

8.5 Project Quality Plan Project Quality Plan - EG-PR-29-EX-PQ-04

8.6 Environmental Health & Safety Manual EHS Process

8.7 Annual Engineering Plan Annual Engineering Plan process -EG-PR-17-PPMC-AEP-04

8.8 Standards IS Code

 Doc No : EG-PR-34-EX-MC-01
Rev Nos : R0
MANAGE CONSTRUCTION
Eff Dt.: 10-Jul-20

9.0.
RECORDS :
Name of the Record
(Forms, File - Soft/H Retention
Document No. Location Disposal Authority
Formats & Work ard Period
instructions)
Compliance report from
9.1 EG-PR-21-EX-MC-COR-01 BIM -360 Doc Soft
online portal
9.2 Drawing Tracker EG-PR-21-EX-MC-DRT-01 BIM -360 Doc Soft
9.3 RFI Form: EG-PR-21-EX-MC-RFI-01 BIM -360 Doc Soft
9.4 Updated drawing register EG-PR-21-EX-MC-UDR-01 BIM -360 Doc Soft
9.5 BG tracker Form EG-PR-21-EX-MC-BGT-01 BIM -360 Doc Soft
9.6 Manpower histogram EG-PR-21-EX-MC-MPH-01 BIM -360 Doc Soft
9.7 Delay Log EG-PR-21-EX-MC-DLG-01 BIM -360 Doc Soft
9.8 Hindrance Register EG-PR-21-EX-MC-HNR-01 BIM -360 Doc Soft
9.9 Weekly look ahead plan EG-PR-21-EX-MC-WLP-01 BIM -360 Doc Soft
10.0 Daily progress report. EG-PR-21-EX-MC-DPR-01 BIM -360 Doc Soft
10.1 MOM of PRM EG-PR-21-EX-MC-PRM-MOM BIM -360 Doc Soft
Updated Progress Report
10.2 EG-PR-21-EX-MC-UPR-01 BIM -360 Doc Soft
(MSP)
10.3 Quality NC tracker EG-PR-21-EX-MC-QNCT-01 BIM -360 Doc Soft

10.4 EHS NC tracker EG-PR-21-EX-MC-ENCT-01 BIM -360 Doc Soft

10.5 Architect certificate EG-PR-21-EX-MC-ACER-01 BIM -360 Doc Soft

10.6 Engineers Certificate EG-PR-21-EX-MC-ECER-01 BIM -360 Doc Soft

10.7 CA certificate EG-PR-21-EX-MC-CACER-01 BIM -360 Doc Soft

10.8 All NOC's from Authorities Approval register BIM -360 Doc Soft

PREPARED BY REVIEWED BY APPROVED BY

Harleen Oberoi
Tapas Adhikary All RHE Head Of PMG
 Doc No: EG-PR-34-EX-MC-01
Rev No: R0
MANAGE CONSTRUCTION
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S.
PROCESS FLOW R A S I RECORD
No.
1 Manage Construction
A) Preconstruction compliances (statutory approvals)
B) Manage drawings before start of construction
C) Service request for awarding of contracts
D) Contract administration
E) Manage Progress
F) Scrap Management

A Preconstruction compliances (statutory approvals)

1. Statutory 
approvals received

Prepare and review validity of  Project- Compliance report from

Register of Approvals  PH CR CO-PPMC
PPMC online portal

Go for "Manage 
Is any Approval No drawings before 
needs to be  start of 
extended? construction 
process"

Yes
Request extension of Approval  Head PMG, Updated Compliance
process RDC CR RHE
CO-PPMC report

Head PMG, 1. Send original copy of

Receipt of Approvals RDC CR RHE CO-PPMC, Approvals to Regional HR
Legal
B Manage drawings before start of construction

1. Pre‐construction 
process (timelines 
for design 
deliverables and 
approvals)
Drawing Tracker
Prepare and validate GFC drawing  Head- Respective PH, RHE,
tracker CO-Design EG-PR-21-EX-MC-DRT-
Design consultants RDC
01

Review tracker, follow up & escalate  Project CO-Design,

time deviations PH RDC
PPMC CO-PPMC

Receipt of GFC drawing Respective Transmittal records

RDC CO-Design PH
Consultants (drawing log)

Review and comment on GFC 
drawings PH RDC RHE CO-Design

15 days

Issue GFC 
Is there any 
No drawings to 
discrepancies /  Transmittal records
contractor  RDC PH RHE
errors /  (drawing log)
through BIM 
missing data?
360 or 
transmittal 
form
Yes RFI log Form
Raise request for information (RFI) to  RFI Form:
RDH for onward action with  PH RDC RHE CO-Design
respective consultants EG-PR-21-EX-MC-RFI-01

1. RFI approval
Review and Close RFIs  RFI approval  RDC CO-Design PH RHE, B&C
notification
notification

Updated drawing register

Notify to contractors for updated  Drawing log 
drawings in BIM 360 PH RDC RHE EG-PR-21-EX-MC-UDR-
through BIM 
01

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C Service request for awarding of contract

Project-
Raise service request for award of  PH PCR, RHE CO-MHC Service request
PPMC
contract

1. Tender Drawing
2. Validated BOQ
4. Technical Compile tender documents Tender document
Head- CO-Design,
Specifications CO-MHC Head PMG package No.
Contracts B&C
4. Approved R1 
budget
5. MSP Schedule
Validate tender documents by site  Signoff sheet of tender
PH RHE PCR CO-Contract
management document package No.

Head PMG,
Float tender document, evaluate  and 
award of contract as per contract  Head- Tender B&C,
warding process CO-MHC Contract Agreement
Contracts committee Finance, PH,
RHE

D) Contract Administration

1. Contract 

Obtain from contractor and check 

validity of  various securities like PBG  BG tracker Form
/ SD, Mobilization advance BG,  PCR PH CO-Contract RHE
EG-EX-MC-BGT-01
retention BG

Mobilize contractor's resources as per   Manpower resource

contract schedule PH RHE CO-Contract histogram
EG-EX-MC-MPH-01

Transmittal Tracker
Manage all contractual 
correspondence. PH RHE CO-Contract Head PMG Form:
EG-EX-MC-TMT-01

Validate hindrance register and issue  Delay Log Form:

a monthly appraisal letter to  HE, CO- EG-EX-MC-DLG-01
PH RHE Project PPMC
contractors. Contract Hindrance Register:
EG-EX-MC-HNR-01

Manage variation orders. PH RHE PCC Head Contract Approved variation order

Amend work orders  Amend work orders in

PCR PH CO-Contract RHE
SAP

Manage contractor's bills and  Certified 

1. RA Bill Process payments. Issue monthly payment  Billing
payment  PH Accountant RHE Payment Certificate
certificate Engineer
certificate

Prepare and circulate quarterly SOA  Signed off  Billing

Accountant PH RHE Signed off SOA
for major contract packages Engineer

F) Manage Progress

1. Annual 
Engineering plan

Weekly look 
Prepare weekly look ahead plan from  Project Weekly look ahead plan.
MSP PH Regional PPMC RHE
PPMC EG-EX-MC-WLP-01

Daily target Daily target. Document

Prepare daily target from the weekly  Project
look ahead plan PH Regional PPMC No:
PPMC
EG-EX-MC-DLT-01

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No.

Get the work executed from  Daily progress report.

contractors and  conduct daily   PH RHE Regional PPMC Form:
progress review meeting EG-EX-MC-DPR-01

Weekly review meeting with  MOM  Project Tower In- MOM of weekly review

PH
contractors  PMC charge, DPH meeting

Fortnightly review  meeting with  MOM  Project PMC, Head PMG, MOM of fortnightly

PH RHE
contractors  DPH CO PPMC review meeting

MOM of PRM to be
Monthly Progress Review Meeting  MOM  PH, RHE,
(PRM) with Head PMG  CO-PPMC Head PMG MD prepared by Regional
Project PPMC
PPMC

Monthly Project Review Meeting with  MOM  PH, Regional

PRC (Project Review Committee) RHE Head PMG PPMC, Project PRC MOM of ERM
PPMC

1. Tata Realty 
Execution of work as per the  Tata 
Safety and  Realty Safety and Quality assurance  PH RHE PQE, PSE Progress Report
Quality  plan.
assurance plan

Quality walk checklist:

1. Weekly Safety walk Checklist for  PQE CO-QAQC, CO- EG-EX-MC-QWC-01
2. Weekly Quality walk. PH RHE
Site visit  PSE EHS Safety walk checklist: EG-
EX-MC-SWC-01

Organize Monthly Project Safety  NC tracker form:

Committee meeting PSE PH CO-EHS RHE
EG-EX-MC-NCT-01

Ensure Safety and Quality  NCs are  PQE CO-QAQC, CO- NC tracker form:

closed as per the agreed timeline. PH RHE
PSE EHS EG-EX-MC-NCT-01

1. Architect certificate
Get milestone completion certificate  1. Architect  HE, Head
as per RERA  PH RHE Project PMC 2. Engineers Certificate
certificate MAG
3. CA certificate
2. Engineers 
Certificate
3. CA 

Sales  HE, CO Trigger in SAP for

Trigger construction link milestones in  Project
milestone  PH M&S PPMC, M&S, construction link
SAP  PPMC
CRM milestones

Is virtual 
No completion  Virtual completion check
achieved  list. Form:

Yes
Acknowledgement for
Apply for all NOCs and OC PH RHE CR Head PMG application of NOCs and
OC

Completion balance work for sold  PH RHE Project PPMC Head PMG Progress Report

units

Complete wet work for unsold units PH RHE Project PPMC Head PMG Progress Report

Refer snag list. Form: EG-

Recording of snag PQE PH CO-QAQC RHE
EX-SN-SGL-01

Virtual completion
Virtual  PH PQE CO-QAQC RHE certificate to contractor.
Desnagging 
completion  EG-EX-MC-VCC-01

Regional
Receipt of NOCs and OC / POC 1. NOC from Authorities
CR PH Design Head, Head PMG
2. OC from Authority
CR

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Intimate to CRM team to send offer of  Project Intimation mail to Head

possession to customer PH RHE
PPMC CRM

Signoff  Facility List of handing over

Handover of project as per handing 
over process Handover  PH Manageme Project PPMC RHE document. Form:
Document nt EG-EX-HO-HOL-01

Facility
Take customer Feedback Customer feedback form.
Manageme PH PQE
EG-EX-HO-CFF-01
nt

Finalize agency  for balance work  Head Work order for finishing

once the unsold  unit get sold PH RHE Head PMG
Contract work of unsold units

Project  PH /RHE List of project closing

Close Project as per Project Closure  Head
closure  (in absence Finance Head PMG document. Form:
process Contract
document of PH) EG-EX-PC-PCL-01

F) Scrap Management

1. Contractors
agreement copy
2. Ra Bills
3. Material 
reconciliation  Check the quantity of scrap at site PH RHE
statement to check 
the quantity of 
scrap with respect 
to the conditions 
Is adequate 
mentioned in the  Wait for 
quantum of scrap 
specifications No sufficient 
generated at site 
scrap 
(for Example a  quantity 
vehicle load or a 
truck load)

Yes
Request for quotations from the 
shortlisted agencies/ scrap dealers for  Project - CO-
sale of scrap. (Regional players or  PH RHE
scrap dealers who are region specific) Contract Procurement

Make the comparative statement of 
rate received from various vendor  Project - CO-
PH RHE
and share with CO‐Procurement Team Contract Procurement

Check rates of scrap vendors with  CO-
recent transaction towards the sale of  RHE, Project -
Procuremen PH
scrap at the projects within the same  Contract
t
region.

CO-
Negotiate with the scrap dealer and  RHE, Project -
select H1 dealer Procuremen PH Head PMG
Contract
t

Head PMG,
Prepare NFR for approvals as per DOA PH RHE Project Contract CO-
Procurement

Incorporate the 
comments and  Is the NFR 
send for  No
approved
approval again

Yes
Weighing of scrap by representative 
of contractor, scrap dealer and 
company to ensure accurate weight.  Sign off  Billing Co-
Weigh slip to be signed by companies’  PH Project Contract Sign off Weigh slip
Weigh slip Engineer Procurement
representative as well as contractors’ 
representative. 

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No.

Prepare scrap invoice to based on  Scrap Invoice Site Billing

weigh slip and approved NFR for scrap  PH RHE, RHF Scrap Invoice
Accountant Engineer
disposal

Receipt of payment in the form of DD 
/ RTGS according to the invoice  Site CO-
PH RHE, RHF Receipt of Payment
before physical dispatch of the scrap  Accountant Procurement
outside the project area

Prepared Gate Pass and approved by  Approved  Billing Billing

Gate Pass PH RHE, RHF Approved Gate Pass
Project Head Engineer Engineer

PREPARED BY REVIEWED BY APPROVED BY

Harleen Oberoi
Tapas Adhikary All RHE Head of PMG

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