HIGHER EDUCATION

Banner Travel and Expense Management

Travel and expense reporting your way
Expenses incurred by your constituentswhether faculty traveling to a conference, graduate students visiting a research archive, or development staff organizing a regional alumni eventare part of the cost of institutional excellence. Market research concludes that for most U.S. organizations today, travel and expense can consume up to 10% of operating expenses. But theres good news. Because, after payroll, travel and expense is also the single most controllable cost of doing business. In higher education, managing travel and expense accurately and efciently is critical. Stakeholders today your staff, faculty, alumni, and boardsexpect effective cost management strategies, rigorous scal accounting and compliance, better service and support, and a more green institutional footprint. Automating your travel and expense processes can help you realize all of these benets and more. Banner Travel and Expense Management delivers improved service to your constituents by providing convenience, speed, and accuracy in the authorizing and payment of business travel, and provides signicant benets to your institution, including:
Up to 50% reduction in costs over manual systems Predictable ROI Improved compliance Automated budget availability checking Speedier reimbursements More uniform travel policies A greener footprint

Automated T&E Processing = A Demonstrable Return on Investment

Manual travel and expense reporting processes, often augmented by basic spreadsheet functionality, are the rule for many colleges and universities. If this describes your reality today, you might be surprised to learn that your institution is spending anywhere from $25 to $50 for every manual expense report processed. By automating expense report processing, you can reduce those costs by up to 50%. Institutions whose average cost of processing one expense report is $31 will see that cost reduce to $15 within the rst year of implementation. Many institutions see results within six months. Designed from the ground up for higher education and supporting processes unique to it, SunGard Higher Educations Banner Travel and Expense Management is a comprehensive solution for managing travel and expense activity. Fully integrated with the Banner Unied Digital Campus, Banner Travel and Expense Management helps you establish appropriate policies for your institution, encumber travel funds, authorize expenditures, process reimbursements, electronically store supporting attachments, and manage approvalsall from a single, process-directed web interface. Because it leverages key accounting and payment capabilities within Banner Finance, Banner Travel and Expense Management ensures consistency with your accounting system of record and improves compliance with scal policies.

Integration with Banner for a 360 View

The benets of using a system fully integrated with your Banner Unied Digital Campus begin with its central repository of constituent information. Because it is part of your Banner UDC, basic information about faculty, staff, or students afliated with the institution is readily available to link the traveler to the institutional record. The Banner Finance chart of accounts and ledger structure enable travel authorizations to be encumbered automatically while its accounts payable capabilities support travel reimbursement by check or direct deposit.

A Process-Driven, Intuitive User Interface

Banner Travel and Expense Managements processdriven interface steps users through travel and expense reporting quickly and easily, eliminating guesswork, reducing errors, and improving adoption. And with very little training, your faculty and staff can take advantage of short-cut capabilities for even greater efciencies. Because you establish travel policies with Banner Travel and Expense Management, your travelers can easily adhere to your standards regarding allowable expenses, reducing errors for more timely and accurate payment of expenses.
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HIGHER EDUCATION

A Greener Footprint
The complex web of approvals in higher education often produces a paper trail that undermines efforts to create a more sustainable institutional infrastructure. Automated capabilities within Banner Workow can reduce the amount of paper generated because approvals and authorizations happen online rather than on paper. With workow capabilities, a travel request from a faculty member traveling on a specic grant, for example, can be routed to the grant administrator for budget authorization. The subsequent reimbursement voucher may then be routed to the travelers department chair for supervisory approval of the reimbursement. At each approval point, an email can be generated automatically to alert the next person in the approval chain to take action. And with Banner Document Management Suite, you have the added option of choosing to implement an electronic paper clip for attaching documents to the pre-trip authorization or travel receipts to the reimbursement request. In this way, all supporting documentation for the trip can be kept together for ease of access, review, and compliance. Designed for the traveler, and extending the power of your Banner Unied Digital Campus, Banner Travel and Expense Management is the right choice for institutions seeking a exible and robust expense management solution.

About SunGard Higher Education

SunGard Higher Education provides solutions, strategic consulting, and technology management services to help institutions measurably improve performance. Bringing together people, processes, and technology, we work with colleges and universities to help them strengthen performance through improved constituent services, increased accountability, and better educational experiences. More than 1,600 institutions worldwide rely on our broad portfolio of software and services to help them achieve their institutional missions. Visit us at www.sungardhe.com.

SunGard, the SunGard logo, Banner, Campus Pipeline, Luminis, PowerCAMPUS, and Plus are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. Third-party names and marks referenced herein are trademarks or registered trademarks of their respective owners. 2007 SunGard. All rights reserved.

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