Girlie BCC

PROJECT MANAGEMENT
DOCUMENTATION
FOR
Patient Appoinment System
Rev. Date: Description: Prepared: Checked: Approved:

:
0 November 30, Initial compilation CSO/JVP AM
2022
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TABLE OF CONTENTS
I. PROJECT INTEGRATION MANAGEMENT 4

1. PROJECT CHARTER 5
2. ASSUMPTION LOG 6
3. PROJECT MANAGEMENT PLAN 7
II. PROJECT SCOPE MANAGEMENT 8
1. SCOPE MANAGEMENT PLAN 9
2. REQUIREMENTS MANAGEMENT PLAN 10
3. REQUIREMENTS DOCUMENTATION 11
4. REQUIREMENTS TRACEABILITY MATRIX 12
5. PROJECT SCOPE STATEMENT 13
6. SCOPE BASELINE 14
III. PROJECT SCHEDULE MANAGEMENT 15
1. SCHEDULE MANAGEMENT PLAN 16
IV. PROJECT COST MANAGEMENT 17
1. COST MANAGEMENT PLAN 18
2. ESTIMATED COSTS 19
3. ACTUAL COSTS 20
V. PROJECT QUALITY MANAGEMENT 21
1. QUALITY MANAGEMENT PLAN 22
2. QUALITY METRICS 23
VI. PROJECT RESOURCE MANAGEMENT 24
1. RESOURCE MANAGEMENT PLAN 25
VII. PROJECT COMMUNICATIONS MANAGEMENT 26
1. COMMUNICATIONS MANAGEMENT PLAN 27
VIII. PROJECT RISK MANAGEMENT 28
1. RISK MANAGEMENT PLAN 29
IX. PROJECT PROCUREMENT MANAGEMENT 30
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1. PROCUREMENT MANAGEMENT PLAN 31
X. PROJECT STAKEHOLDER MANAGEMENT 32
1. STAKEHOLDER REGISTER 33
2. STAKEHOLDER ENGAGEMENT MATRIX 34
XI. APPENDICES 35
1. PROJECT DOCUMENTS 36
A. PROJECT PROGRESS MILESTONE CERTIFICATE 37
B. MEETING MINUTES 38
C. CHANGE REQUESTS 39
D. PROGRESS REPORTS 40
2. FORMS & TEMPLATES 41
A. AGENDA/ MEETING MINUTES 42
B. CHANGE REQUEST FORM 43
C. LESSONS LEARNED REGISTER 44
D. PROJECT PROGRESS MILESTONE CERTIFICATE 45
E. PROJECT PROGRESS REPORT 46
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I. PROJECT INTEGRATION
MANAGEMENT
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1. PROJECT CHARTER
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PROJECT CHARTER
Document No.:
Project Number :
Project Title : Patient Appointment System
Project Start Date : November 2022 Project End Date :
This project is developing an appointment system to better manage

appointments and check in patients to see consultants when they
arrive. The hospital can manage and direct the flow of patients
Project Description : away from peak hours to less busy times of the day with the help of
an appointment system. By spreading out the workload, the system
can ease employee stress and make it possible to see more
patients each day.
Project Scope : The
- Due to signal limit, service provider should be considered.

Limitations/ Exclusions : - For further study, the system can automate the opening and
closing of the water gate using a motor.
- The system can also be modified as solar powered.
1. Design of the Arduino-based Irrigation Monitoring System
2. Arduino Micro-controller and Accessories (Cellular signal,
Project Deliverables : MCU, etc.)
3. Arduino-based Irrigation Measuring and Monitoring System
(AIMMS) & Documentation
Project Milestone: Completion Date:
Design of the Arduino-based Irrigation Monitoring System March 2022
Arduino Micro-controller and Accessories (Cellular signal, MCU,

April 2022
etc.)
Arduino-based Irrigation Measuring and Monitoring System December 2022
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Project Funding
Php 203,000.00
Project Team
Clarence S. Ordonia Clarence S. Ordonia

Project Manager: Designer:
Janu V. Peralta Janu V. Peralta
Clarence S. Ordonia Clarence S. Ordonia

Programmer: Documentation:
Janu V. Peralta Janu V. Peralta
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2. ASSUMPTION LOG
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ASSUMPTION LOG
Document No.:
Date Last Modified: March 8, 2022
Proje Proje
Clarence S.
ct ct
Numb : Mana : Ordonia/Janu
V. Peralta
er ger
Proje
Arduino based Water Irrigation
ct : Monitoring System
Title
No Assumption/ Person-in- Date Due

Status Remarks
. Constraint Charge Identified Date
1 Searching information on Developers March March Resolved

the reliability research 2022 2022
through previous project
studies
2 Conducted experiments Developers March March Resolved

to measure the depth 2022 2022
and discharge of the
water of the irrigation
canal, and to monitor the
opening and closing of
the water gate.
3 Assembling the system, Developers March April On-going

Arduino Uno will be used 2022 2022
as the micro-controlling
unit. Ultrasonic Sensor
HC-SR04 will be utilized
as the proximity sensor.
These two components
of the system will be
enclosed in a protective
box made of fiber glass.
4 Testing he accuracy of Developers/ April 2022 May To be

the system Client 2022 performed
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3. PROJECT MANAGEMENT PLAN
PROJECT MANAGEMENT PLAN
Document No.:
Date Last Modified:
Clarence Ordonia
Project Number : 2022-1 Project Manager :
Janu Peralta
Project Title : Arduino based Water Irrigation Monitoring System
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Project Description - Irrigation of plants requires a large amount of human resources and
considered as one of the most time-consuming activity in farming
which has to be done in a practical amount of time. With the help of
modern technology, the number of workers involve and the time
required was reduced. Since the control and management of the
system is only limited to selected people, the monitoring is
questioned. There are still wasted water since the method used in
supplying is mass irrigation method and sometimes the amount of
water given exceeds the needs of the plants.
- The project is to develop and evaluate an Arduino-based irrigation
monitoring system. More specifically, it aimed to assemble an
Arduino-based irrigation monitoring system and to calibrate the
measuring device of the system in the field. It also aimed to
evaluate the accuracy of an automated measuring device for depth
of water of an irrigation turnout using a sensor and provide data
and information through SMS service and to monitor the opening
and closing of turnout gate and provide the information through
SMS service.
Key Objectives This project aims to develop and evaluate an Arduino-based

irrigation monitoring system.
Specifically, the study aims to:
- To assemble an Arduino-based irrigation monitoring system;
- To calibrate the measuring device of the system under laboratory
condition;
- To evaluate the accuracy of an automated measuring device for
depth of water of an irrigation turnout using a sensor and provide
data and information through SMS service;
- To monitor the opening and closing of turnout gate and provide the
information through SMS service.
Scope IN SCOPE:
Management Plan
- Develop and evaluate an Arduino-based irrigation monitoring
system.
- Assemble an Arduino-based irrigation monitoring system;
- Calibrate the measuring device of the system under laboratory
condition;
- Evaluate the accuracy of an automated measuring device for depth
and information through SMS service;
- Monitors the opening and closing of turnout gate and provide the
OUT OF SCOPE:
- Due to signal limit, service provider should be considered.
- For further study, the system can automate the opening and closing
of the water gate using a motor.
- The system can also be modified as solar powered.
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Requirements During the early planning stages of the project, the Project Manager shall
Management Plan determine, document and manage stakeholder needs and requirements to
meet the project objectives. Requirements may include conditions or
capabilities that are required to be present in the project’s end-product, to
satisfy an agreement or other formally imposed specification. These
requirements may include the quantified and documented needs and
expectations of the sponsor, customer and other stakeholders.
Schedule The schedule includes project functions, activities, and tasks, and the
Management Plan required milestone dates. Project schedule will be published together with
other documents to be followed and reviewed regularly by all team
members. Project manager is responsible to monitor the project schedule,
regularly update it and input all changes
Cost Management The Cost Management Plan establishes the activities and criteria for
Plan planning, structuring, and controlling project costs. Cost estimating and
cost controls are the most important evaluation and control items for State
projects. Actual costs and cost variances must be reported regularly to
oversight committees and project sponsors. Any cost change over five
percent requires project steering committee approval.
Quality Quality Control Manager will be assigned by the Project Manager. QA will
Management Plan ensure that the application functions per the documentation descriptions.
Any deviations from the documentation will be submitted to application
development for review or correction. Any bugs or suggestions submitted
to QA will be reviewed for feasibility, accuracy, and usability. They will
determine if the submission should be elevated to the application
development for correction or implementation. QA will also test all changes
made by the Lead Developer prior to submitting the updated app. Software
Lead Developer will receive submissions to improve or correct the software
from the Quality Control Manager. They will be responsible for
implementing changes to the software per the request of QA. They will
also be responsible for keeping the application up to date and ensuring
that the byte code remains compatible with the devices .
Resource The project manager will be in charge of allocating project work. Any
Management Plan
complaints with their performance will be brought up with their direct
supervisor or Team Lead. Project team members will update the project
management on project progress. The project manager and direct
supervisor, in collaboration with the resource manager, will resolve
conflicts in task priorities.
Communications Kick off meeting to introduce the project to the project team
Management Plan
Team meetings or conference call to review status of the project. Discuss
and develop technical design solutions. Report the status of the project
including activities, progress costs and issues. To review the overall
project issues, lesson learned, corrective actions.
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Communications can be through meetings, conference call and emails.
Risk Management The team will conduct risk analysis and management throughout the
Plan application development process. Areas of the application development
project that involve potential technical, budget, or schedule risks will be
identified, analyzed and prioritized. Some of the risks that need to be taken
into consideration include any other application in the market that provides
the same function as the product being developed, time, database
interface issues, security and compatibility.
Procurement During the planning stages of the project, the Project Manager shall
Management Plan document project procurement approaches and decisions, as well as
identified potential sellers, taking into consideration the influence of
procurement activities on the project schedule and any make-or-buy
decisions to be made.
For the project, the whole development of the proposed Arduino based
Water Irrigation Management System shall be done in-house, while the
hardware materials that are required to be procured externally
Prepared by: Signature
Project Manager
Endorsement & Approval Signature
Project
Management
Office
Project Sponsor Alvin Malicdem
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II. PROJECT SCOPE MANAGEMENT
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1. SCOPE MANAGEMENT PLAN
SCOPE MANAGEMENT PLAN
Document No.:
Date Last Modified:
Project Number : 2022-1 Project Manager : Clarence Ordonia
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Janu Peralta
I. INTRODUCTION
This document serves as the Scope Management Plan for the project “Arduino based Water
Irrigation Monitoring System”. It aims to describe how the scope is defined, developed, monitored,
controlled and validated throughout the project life cycle.
II. SCOPE DEFINITION

The “Arduino-Based Irrigation Monitoring System” is aimed to produce a notification device that
helps the operations officer to manage the delivery of water by following the proper scheduling. With
this device the operations officer will receive text alert regarding the water level and discharge and
the closing and opening of the water gate. This project can also be used in any water reservoir
system but there will be some necessary changes required like the change of the mobile number
which receives the notification alert regarding the depth of the irrigation canal and discharge of the
water and whether the water gate is close or open.
III. ROLES AND RESPONSIBILITIES

The following table lists the names and responsibilities of people who are involved in the project
scope management, with their corresponding level of authority.
Level of Project Role Name & Organization Responsibilities

Authority
1 Project Formal acceptance of final product and

Sponsor documents.
Chair panel to assess change requests.
2 Quality Oversight of quality control on the project

Manager
3 Project Oversee documentation, project works and

Manager change control.
Endorsement of final product and
documents.
4 Technical Lead technical team.

Lead
Ensure technical development is within
project scope.
5 Development Develop responsive UI

Team
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The Project Manager shall engage the support of the Project Team in planning and developing a
Work Breakdown Structure that will serve as a framework of the required final deliverable.
IV. SCOPE CONTROL & MONITORING

The relevant stakeholders shall assess, evaluate, reject or approve any changes to the scope
baseline, and integrate into a new version of the project scope. All changes shall undergo the
necessary Change Request process and communicated within the project team and relevant
stakeholders.
Project progress shall be monitored through regular project team meetings, whether planned or
ad hoc.
V. SCOPE VALIDATION
Each deliverable or progress milestone shall be validated or verified against the initial scope
baseline, and formally accepted and signed off by the appropriate authority using the Project
Progress Milestone Certificate.
Deliverables and project milestones are outlined in the Project Scope Statement.
VI. ANNEX
Annex A - Change Request Form

Annex B - Project Progress Milestone Certificate (template)
Project Manager
Project
Management
Office
Project Sponsor
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Document Release Date:
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2. REQUIREMENTS MANAGEMENT
PLAN
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REQUIREMENTS MANAGEMENT PLAN
Document No.: 2022-1

Date Last Modified: February 6, 2022
Clarence Ordonia
Janu Peralta
I. INTRODUCTION
This document serves as the Scope Management Plan for the project “Arduino based Water
Irrigation Monitoring System”. It aims to describe how the scope is defined, developed, monitored,
controlled and validated throughout the project life cycle.
II. REQUIREMENTS DEFINITION
During the early planning stages of the project, the Project Manager shall determine, document
and manage stakeholder needs and requirements to meet the project objectives. Requirements may
include conditions or capabilities that are required to be present in the project’s end-product, to
satisfy an agreement or other formally imposed specification. These requirements may include the
quantified and documented needs and expectations of the sponsor, customer and other
stakeholders.
The Project Manager shall then prepare the following documents:
1. Requirements Documentation – describe stakeholders’ individual needs and requirements
2. Requirements Traceability Matrix – grid that links product requirements to their respective
deliverables.
The above-mentioned documents shall be the tools for identification, analysis, documentation
and management of the project requirements to meet objectives.
III. SCOPE DEFINITION

When defining the project scope, the Project Manager shall develop a detailed description of the
project and the product. This process shall describe the end-product, scope, assumptions,
constraints, and acceptance criteria. A Project Scope Statement shall be prepared by the Project
Manager that will contain the defined information.
IV. SCOPE BASELINE

A Scope Baseline shall contain approved versions of the scope statement, Work Breakdown
Structure, and its associated WBS dictionary. To manage the project, the Project Manager shall
subdivide deliverables and project work into smaller components that will be carried out by the
Project Team.
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V. SCOPE VALIDATION
Scope validation is primarily concerned with acceptance of the deliverables. The Requirements
Documentation, Requirements Traceability Matrix, and Scope Baseline shall be used when checking
against the deliverables resulting from the project. The mentioned documents shall be compared to
the actual results as basis for acceptance.

Project Manager

Project
Management
Office
Project Sponsor
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3. REQUIREMENTS DOCUMENTATION
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REQUIREMENTS DOCUMENTATION
Document No.: AK-05-003

Date Last Modified: July 17, 2021
Project Number : AK-202107001 Project Manager : Genalyn Sebbey

Project Title : Serbi-Shop: An Assorted Services Provision Platform
No. Stakeholder Requirement Priority

To generate income from a new Arduino based Water Irrigation Monitoring
1 Project Sponsor NEED
System
Company To generate income from a new Arduino based Water Irrigation Monitoring
2 NEED
System
3 Project Team To develop and evaluate an Arduino-based irrigation monitoring system. NEED
4 Project Team To deliver the project’s deliverables in a timely manner. NEED
Automated measuring device for depth of water of an irrigation turnout using a

11 Customer NEED
sensor and provide data and information through SMS service;
To monitor the opening and closing of turnout gate and provide the information
12 Customer NEED
through SMS service.
Sending notification to the operations officer to know if an unscheduled water
13 Customer gate is open. NEED
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Project Manager Clarence S. Ordonia CO

Project
Management Janu V. Peralta JP
Office
Project Sponsor Alvin Malicdem AM
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4. REQUIREMENTS TRACEABILITY
MATRIX
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5. PROJECT SCOPE STATEMENT
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PROJECT SCOPE STATEMENT
Document No.: 2022-1

Date Last Modified: February 6, 2022
Clarence Ordonia
Janu Peralta
Project Description - Irrigation of plants requires a large amount of human resources and
considered as one of the most time-consuming activity in farming
which has to be done in a practical amount of time. With the help of
modern technology, the number of workers involve and the time
required was reduced. Since the control and management of the
system is only limited to selected people, the monitoring is
questioned. There are still wasted water since the method used in
supplying is mass irrigation method and sometimes the amount of
water given exceeds the needs of the plants.
- The project is to develop and evaluate an Arduino-based irrigation
monitoring system. More specifically, it aimed to assemble an
Arduino-based irrigation monitoring system and to calibrate the
measuring device of the system in the field. It also aimed to
evaluate the accuracy of an automated measuring device for depth
and information through SMS service and to monitor the opening
and closing of turnout gate and provide the information through
SMS service.
Key Objectives This project aims to develop and evaluate an Arduino-based
irrigation monitoring system.
Specifically, the study aims to:
- To assemble an Arduino-based irrigation monitoring system;
- To calibrate the measuring device of the system under laboratory
condition;
- To evaluate the accuracy of an automated measuring device for
depth of water of an irrigation turnout using a sensor and provide
data and information through SMS service;
- To monitor the opening and closing of turnout gate and provide the
-
Scope Description - The “Arduino-Based Irrigation Monitoring System” is aimed to
produce a notification device that helps the operations officer to
manage the delivery of water by following the proper scheduling.
With this device the operations officer will receive text alert
regarding the water level and discharge and the closing and
opening of the water gate. This project can also be used in any
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water reservoir system but there will be some necessary changes
required like the change of the mobile number which receives the
notification alert regarding the depth of the irrigation canal and
discharge of the water and whether the water gate is close or open.
Project - Design of the Arduino-based Irrigation Monitoring System
Deliverables - Arduino Micro-controller and Accessories (Cellular signal, MCU,
etc.)
- Arduino-based Irrigation Measuring and Monitoring System
Assumptions - A full project team will be available to see the project through the
full life cycle.
The Project Team will communicate regularly as outlined in the
Communications Management Plan.
Constraints - No face-to-face meetings shall be conducted, as compliance and
support to IATF’s community quarantine and health protocols in
response to the COVID-19 pandemic.

Clarence S. Ordonia
Project Managers Janu V. Peralta

Project
Management MKL
Office
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6. SCOPE BASELINE
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SCOPE BASELINE
Document No.:
Date Last Modified:
Clarence Ordonia
Janu Peralta
I. INTRODUCTION
This document shall serve as the approved version of the project’s scope statement, Work
Breakdown Structure (WBS), and its associated WBS dictionary. It shall be used as the basis for
comparison with the project’s actual progress status.
II. PROJECT SCOPE STATEMENT

The project “The “Arduino-Based Irrigation Monitoring System” is aimed to produce a notification
device that helps the operations officer to manage the delivery of water by following the proper
scheduling. With this device the operations officer will receive text alert regarding the water level and
discharge and the closing and opening of the water gate. The Project Manager shall prepare and
finalize this document.
III. WORK BREAKDOWN STRUCTURE (WBS)

The Work Breakdown Structure (WBS) is illustrated in the figure below.
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Schematic Diagram of the System
WATER CANAL
AIMS
Operator
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Schematic Diagram of how the AIMS sends the data.
Design of the Arduino-based Irrigation Monitoring System
Parts of the Arduino-based Irrigation Monitoring System.
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Fig.1. Work Breakdown Structure (WBS)
WORK BREAKDOWN STRUCTURE (WBS) DICTIONARY
WBS WBS Responsibl Acceptance Start End
WBS Name WBS Description Deliverable Budget
Level Code e Person Criteria Date Date
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Project Manager
Project
Management
Office
Project Sponsor
July 24, 2021

III. PROJECT SCHEDULE
MANAGEMENT
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1. SCHEDULE MANAGEMENT PLAN
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SCHEDULE MANAGEMENT PLAN
Document No.:
Date Last Modified:
Project Project Clarence Ordonia

: :
Number Manager Janu Peralta
INTRODUCTION
The purpose of the schedule management plan is to define the approach the project team will use in
creating the project schedule. This plan also includes how the team will monitor the project schedule
and manage changes after the baseline schedule has been approved. This includes identifying,
analyzing, documenting, prioritizing, approving or rejecting, and publishing all schedule-related
changes.
SCHEDULE MANAGEMENT APPROACH
Project schedules will be created using MS Project starting with the deliverables identified in the
project’s Work Breakdown Structure (WBS). Activity definition will identify the specific work
packages which must be performed to complete each deliverable. Activity sequencing will be used
to determine the order of work packages and assign relationships between project activities. Activity
duration estimating will be used to calculate the number of work periods required to complete work
packages. Resource estimating will be used to assign resources to work packages in order to
complete schedule development.
Once a preliminary schedule has been developed, it will be reviewed by the project team and any
resources tentatively assigned to project tasks. The project team and resources must agree to the
proposed work package assignments, durations, and schedule. Once this is achieved the project
sponsor will review and approve the schedule and it will then be baselined.
Roles and responsibilities for schedule development are as follows:
The project manager will be responsible for facilitating work package definition, sequencing, and
estimating duration and resources with the project team. The project manager will also create the
project schedule using MS Project 2007 and validate the schedule with the project team,
stakeholders, and the project sponsor. The project manager will obtain schedule approval from the
project sponsor and baseline the schedule.
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The project team is responsible for participating in work package definition, sequencing, and
duration and resource estimating. The project team will also review and validate the proposed
schedule and perform assigned activities once the schedule is approved. The project sponsor will
participate in reviews of the proposed schedule and approve the final schedule before it is baselined.
The project stakeholders will participate in reviews of the proposed schedule and assist in its
validation.
ACTIVITIES
The project starts on Feb 10, 2021 and ends on Dec 30, 2022. It has four phases: planning,
development, testing and deployment. The application is divided into three modules:
customer, service provider and admin.
Feb Mar Apr May June July Aug Sept Oct Nov Dec
2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022
Planning
Design of the
Arduino-based
Irrigation Monitoring
System
Development of the
Arduino Micro-
controller and
Accessories
(Cellular signal,
MCU, etc.)
Testing
Deployment

Project Manager

Project Management
Office
Project Sponsor
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IV. PROJECT COST MANAGEMENT
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1. COST MANAGEMENT PLAN
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COST MANAGEMENT PLAN
Document No.:
Date Last Modified:

: :
INTRODUCTION
The purpose of this Cost Management Plan is to define the methodology by which costs associated
with Arduino based Water Irrigation Monitoring System will be managed throughout the project
lifecycle. To ensure the successful completion of the project within the allotted budget, this plan sets
the format and standards by which the project costs are measured, reported and controlled. Several
cost components are associated with this project. Metrics, cost variance considerations, and
reporting activities will be outlined in this plan. To complete this project successfully, all key project
members and stakeholders must adhere to and work within this Cost Management Plan and the
overall project plan it supports.
This Cost Management Plan will:

 Outline the overall project cost management approach
 Outline how the project cost, budget and source of funding will be determined
 Identify who is responsible for managing costs, including who has the authority to approve
changes to the project, its budget or sources of funding
 Identify the methods to be used for quantitatively measuring and reporting on cost
performance
 Identify the reporting formats, frequency and to whom they are presented
The Cost Management Plan establishes the activities and criteria for planning, structuring, and
controlling project costs. Cost estimating and cost controls are the most important evaluation and
control items for State projects. Actual costs and cost variances must be reported regularly to
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oversight committees and project sponsors. Any cost change over five percent requires project
steering committee approval.
COST ESTIMATION
The Cost Management Plan for Arduino based Water Irrigation Monitoring System documents the
methods to be used to manage and control the many internal and external cost components.
Metrics and variance analysis must be applied to these cost components throughout the project
lifecycle for tracking, re-estimating and adjusting the project budget if needed. These cost
components include:
 Project management/project team resources

 Recruiting and hiring for additional staffing
 Hardware and other equipment
 Software and licensing
A ‘bottom-up’ approach will be used for preparing a detailed cost estimate of each cost component
involved with each project activity. Costs estimates will be prepared using the best information
available at the time of estimation. The basis for the estimate must be fully documented so that if
better information becomes available at a later time in the project, the cost estimate can be adjusted.
BUDGET DETERMINATION
Once the needs have been determined, the project team will finalize the resource and staffing
requirements necessary for the successful completion of the project. The Project Manager will
complete the Work Breakdown Structure (WBS) respectively. Control accounts and staff labor
categories will be created in each WBS element. Based on the labor costs and planned duration of
each WBS element, an estimate will be determined. WBS element costs will then be totaled and
verified against the allotted project budget. Once the project budget is approved, the Project
Manager will compare the allocation for each WBS element against the overall budget and adjust
allocations as necessary to comply with the project budget. Once all allocations have been
reviewed and approved by the Project Manager, the project budget will be baselined. The project
budget baseline may only be changed with authorization by the Project Sponsor.

Project Manager

Project
Management
Office
Project Sponsor
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2. ESTIMATED COSTS
ESTIMATED COSTS
Document No.:
Date Last Modified:

: :
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BUDGET ALLOCATION: Php 203,000.00
Item Description Quantity Estimated Cost

Ultrasonic sensor Ultrasonic Sensor 1 2 32,000.00
with stainless steel is inside the
housing with M18 Protective box
thread, Sensing together with the
range 100...900 MCU. It will serve
mm, Programmable as the sensor for
normally open/ the movement or
normally closed changes of water
level which
measures the
depth of the water.
Pi Supply PIS-0020 The MCU is an 1 10,000.00
MCU Starter Kit Arduino Uno which
serves as the brain
of the device.
GSM GPRS The GSM module 1 6,000.00
Module SIM800L used in this study is
Module IPX an GSM SIM900A
Antenna Interface 4 which enables the
Frequency 5V USB whole system to
to TTL Serial Port communicate to a
network and to
send the gathered
data through SMS.
Outdoor It serves as the 2 6,000.00
Shockproof Sealed protection of the
Waterproof Safety whole system.
Case ABS Plastic
Tool Dry Box
Development Costs Software & 1 100,000.00
Hardware
Development
Maintenance Maintenance fee 1 2,000
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Item Description Quantity Estimated Cost
TOTAL COST 203,000.00

Project Manager

Project Management Office
Project Sponsor
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3. ACTUAL COSTS
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V. PROJECT QUALITY MANAGEMENT
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1. QUALITY MANAGEMENT PLAN
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QUALITY MANAGEMENT PLAN
Document No.:
Date Last Modified:
Clarence Ordonia
Project Number : Project Manager :
Janu Peralta
I. INTRODUCTION
This document helps guide the Program Manager (PM) and project personnel of Arduino based
Water Irrigation Monitoring System to execute quality management and quality assurance activities
for Agriculture of MMSU.
II. QUALITY STANDARDS

International Organization Standardization (ISO) 9001:2015 – QUALITY MANAGEMENT
SYSTEMS - Organizations use this standard to demonstrate the ability to consistently provide
products and services that meet customer and regulatory requirements. Upon release of the Project
Charter, the Project Scope Statement shall be prepared by the Project Manager together with the
Project Sponsor or internal stakeholders.
III. QUALITY OBJECTIVES

Metric or Measure
Specification
Delivery to scope. Comparison of the delivered scope against the Statement of

Work. Measured during User Acceptance Testing and
customer project acceptance certificate.
Delivery on time Baseline schedule +/- change items versus actual dates.
Delivery on budget Actual costs +/- change items versus budget.
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Quality control Milestones Owner
process
PMO project audit Startup phase audit (________2022) PMO manager

process
Test readiness for Unit Testing, Integration
Testing & System Testing (_______2022)
Test readiness for User Acceptance
Testing (________2022)
Post project review (_________2022)
IV. QUALITY ROLES AND RESPONSIBILITIES

Roles Responsibilities
Project Sponsor Formal acceptance of final product and documents.

Chair panel to assess change requests.
Quality Manager Oversight of quality control on the project. This role will be fulfilled
by the PMO Manager.
Project Manager Scheduling and management of quality control activities.
Project Developers Comply with quality standards and participate in quality control
activities.
V. DELIVERABLES AND PROCESSES SUBJECT TO QUALITY REVIEW

Deliverable or process that will Details of quality review
reviewed
Risk Management Part of the PMO project audit process
Testing including User Acceptance Part of the PMO project audit process
Testing
VI. QUALITY CONTROL APPROACH
VII. ANNEX
18 of 104
Clarence Ordonia CO
Project Manager
Janu Peralta JP
Project
Management
Office
Project Sponsor
___________, 2022
19 of 104
2. QUALITY METRICS
20 of 104
QUALITY METRICS
Document No.:
Date Last Modified:
Proje Proje Clarence
ct ct Ordonia
Numb : Mana :
er ger Janu Peralta
Proje
Arduino based Water Irrigation
ct : Monitoring System
Title
ID WBS Deliverable Quality Metric Measurement Status Notes and

ID Name Method Actions
1.1 1.3.2 Software Largest System speed Test Pending Project developer
average speed Contentful Paint: Insights team will
load time less than 2.5s measure at 1
Cumulative month post
Layout Shift: less launch
than 0.1s
2.1 1.5.2 Security Number of Critical Security or Test Pending Project developer
Vulnerabilities Vulnerabilities team will
scanners tools
measure at 1
month post
launch
3.1 1.5.2 User Defects found Defects found Test Pending Defect tracking
Acceptance during UAT: during UAT will template
be logged on
Testing 0-5 - Medium
the Defect
6-10 - High Tracking Log.
More than 11 - The project
Critical manager will
use it to
calculate the
number of
defects that fall
into each
category.
21 of 104
Clarence Ordonia CO
Project Manager
Janu Peralta JP
Project
Management
Office
Project Sponsor
22 of 104
VI. PROJECT RESOURCE
MANAGEMENT
23 of 104
1. RESOURCE MANAGEMENT PLAN
24 of 104
RESOURCE MANAGEMENT PLAN
Document No.:
Date Last Modified:

: :
I. INTRODUCTION
This document helps guide how project resources of Serbi-Shop should be categorized,
allocated, managed, and released.
II. TEAM IDENTIFICATION
Requirement Skills needed Role
Project management on a day-to-day Project management skills Project Manager

basis
Supervise the production process to Attention to detail, Results-driven, Quality Manager

make sure that all products meet Technological Skills, Understanding
consistent standards of Legal Standards
Ensure that the business purchases Financial Procurement Specialist Procurement

(goods and services) will best help Skills, Supplier Relationship Manager
achieve the goal Management
Develop a new Arduino Uno which Prior experience Arduino Uno, Project Developer
will be used as the micro- Ultrasonic sensors & coding
controlling device languages
Develop, implement, and maintain a Excellent verbal and written skill, QA Tester
system of quality and reliability test Critical thinking, Strong IT skills,
for the organization's products Ability to use logic and reasoning to
and/or development processes identify the strengths and
weaknesses of IT systems.
25 of 104
III. TEAM ACQUISITION
Role Person or team if Acquisition
known
Project Clarence S. Ordonia Project Sponsor to manage process

Manager
Quality Alvin Malicdem Project Sponsor to manage process

Manager
Procuremen Clarence S. Ordonia Project Manager

t Manager
Project Janu V. Prealta Project Manager

Developer
Clarence Ordonia
(4)
QA Tester Alvin Malicdem Project Manager
IV. TEAM MANAGEMENT

The project manager will be in charge of allocating project work. Any complaints with their
performance will be brought up with their direct supervisor or Team Lead. Project team members
will update the project management on project progress. The project manager and direct
supervisor, in collaboration with the resource manager, will resolve conflicts in task priorities
V. PROJECT ORGANIZATION CHART
26 of 104
VI. ROLES AND RESPONSIBILITIES
Role Authority Responsibility Qualifications Competencies
Project Decision on time Project PMP qualified Proven ability to

Manager and cost within management complete projects
project tolerances on a day-to-day according to
basis outlined scope,
budget, and
timeline
Quality Right to give Coordinate the BS degree in Excellent verbal

Manager orders, make activities Information and written
decisions, and required to Technology or communication,
enforce meet the quality relevant field, in Quality control
obedience standards set depth certification
for certain understanding of advantageous
products or quality control
services procedures and
relevant legal
standards
Procurement Manage the Ensure that the BS degree in supply Proven working
Manager company’s supply business chain management, experience as a
of products and purchases logistics or business Procurement
services (goods and administration Manager,
services) will Procurement
best help Officer or Head of
achieve the Procurement
goal
Developer Organize and Develop Know Arduino Excellent time

manage the time responsive UI, programming, management
and resources Reliable and HTML, CSS, skills with a
needed to secure account JavaScript, PHP, proven ability to
successfully portal and other relevant meet deadlines
complete the coding languages
project by
deadline
QA Tester Develop, Test responsive Bachelor’s degree Excellent verbal

implement, and UI, account in Computer and written
maintain a reliability and Engineering, or field communication
system of quality security related to the skills
and reliability test products being
for the developed
organization's
products and/or
development
27 of 104
processes
VII. REWARDS AND RECOGNITION
Team Player Award - intended to recognize and encourage collaboration. This employee
award communicates the expectations for the team and rewards those who meet them.
Customer service award - for those team members who have demonstrated exceptional
skills in client communication and relations. Keeping customers satisfied is no easy task,
but delivering a great customer experience benefits everyone involved.
VIII. TEAM DEVELOPMENT AND BUILDING

Kick off drinks, Team Dinner/Lunch
IX. EQUIPMENT / MATERIALS IDENTIFICATION AND ESTIMATES
Cost Item Specifications Quantity Proposed

code supplier
C-001 Ultrasonic sensor with Ultrasonic Sensor 1 is inside the 2 ph.rs-

stainless steel housing Protective box together with the online
with M18 thread, MCU. It will serve as the sensor for
circuit.rock
Sensing range the movement or changes of water
s
100...900 mm, level which measures the depth of
Programmable normally the water.
open/ normally closed
Pi Supply PIS-0020 The MCU is an Arduino Uno which 1 ph.rs-

MCU Starter Kit serves as the brain of the device. online
GSM GPRS Module The GSM module used in this 1 PC Byte

SIM800L Module IPX study is an GSM SIM900A which Computer
Antenna Interface 4 enables the whole system to Parts &
Frequency 5V USB to communicate to a network and to Accessorie
TTL Serial Port send the gathered data through s
SMS.
Outdoor Shockproof It serves as the protection of the 2 ph.rs-

Sealed Waterproof whole system. online
Safety Case ABS
Plastic Tool Dry Box
X. EQUIPMENT / MATERIALS RESOURCE ACQUISITION
28 of 104
- Equipment will be purchased through the pre-approved supplier list.
XI. ANNEX
Project Manager
Project
Management
Office
Project Sponsor
29 of 104
VII. PROJECT COMMUNICATIONS
MANAGEMENT
30 of 104
1. COMMUNICATIONS MANAGEMENT
PLAN
31 of 104
COMMUNICATIONS MANAGEMENT PLAN
Document No.:
Date Last
Modified:
Clarence Ordonia
Janu Peralta
Item/ Purpose Method/ Frequency Audience Person- Deliverable Format Distribu Archiving
Event Medium In-Charge tion
Kick-off Introduce the project Meeting/ Once, at the Project Project - Agenda Soft copy Email to Project
meeting to the nominated Conference beginning of sponsor, Manager - Meeting minutes Audience website or
project team Call the project Project team, SharePoint
Stakeholders
Project Review status of the Meeting/ Weekly Project team Project - Agenda Soft copy Email to Project
team project Conference Manager - Meeting minutes Audience website or
meetings Call - Project Schedule SharePoint
Technical Discuss & develop Meeting/ As needed Project Technical - Agenda Soft copy Email to Project
design technical design Conference technical staff Lead - Meeting minutes Audience website or
meetings solutions Call & PM SharePoint
Project Report the status of Email Monthly Project Project - Project Progress Soft copy Email to Project
status the project including (end of the sponsor, Manager Report Audience website or
reports activities, progress month) Project team, - Project Schedule SharePoint
costs and issues Stakeholders
Project Review the overall Meeting/ Once, at the Project Project - Agenda Soft copy Email to Project
closure project issues, Conference end of the sponsor, Manager - Meeting minutes Audience website or
meeting lessons learned, Call project Project team, - Lessons Learned SharePoint
corrective actions Stakeholders Register
Key Guidelines:
Authorizing Authority : The Project Manager is authorized to release communications as deemed appropriate.
Timeframe for Distribution : Within 3 days after Communications Item/ Event
Email Addresses : Only official email addresses authorized for the project shall be used.
Recipients of : All communications recipients to maintain confidentiality of project details.
Communications
Language : Meetings – common language among all persons involved may be used in verbal
communications.
Deliverables – shall be constructed in the English language.
Updates : The Project Manager shall update this document as needed.
Others : The Project Team may communicate among each other via other media such as voice calls, or
other text messaging applications to discuss minor details on the project for follow-up or
clarifications, using any language they are comfortable with.
Templates:
Annex A - Agenda/ Meeting Minutes
Annex B - Project Progress Report
Annex C - Lessons Learned Register

Clarence Ordonia CO
Project Manager
Janu Peralta JP

Project
Management
Office
Project Sponsor
2 of 104
3 of 104
VIII. PROJECT RISK MANAGEMENT
1. RISK MANAGEMENT PLAN
2 of 104
RISK MANAGEMENT PLAN
Document No.:
Date Last Modified:
Clarence Ordonia
Janu Peralta
I. INTRODUCTION
This document serves as the Risk Management Plan for the project “Arduino based Water
Irrigation Monitoring System”. It aims to foresee risks in the development of the Arduino based
Water Irrigation Monitoring System, their estimated impacts and severity, and the appropriate risk
responses.
The risk management plan is partially based on input from the Scope Management Plan, Cost
Management Plan, Schedule Management Plan, Quality Management Plan and Project Charter.
II. RISK ASSESSMENT MATRIX
Insignificant Minor Moderate Major Catastrophic
Almost High High

Certain
Likely Moderate High High
Possible Low Moderate High
Unlikely Low Low Moderate High
Rare Low Low Moderate High
3 of 104
III. RISK REGISTER
No. Risk Categories Potential of Hazard Severity Probability
The system would end up Developers and sponsors Major Unlikely

not taking off of the system would not
profit
Limited Arduino kit for the Developers of the system Major Unlikely
used of system are would not be able to
sustain a large amount of
the area needed for the
irrigation
Partners Demand It will lead cause delays, Moderate Unlikely

hidden costs and
inconsistent quality.
IV. PROJECT DOCUMENTS UPDATES

The findings presented in this document will be used for changes in the other project
management documents, specifically the Scope Management Plan, Cost Management Plan,
Schedule Management Plan, Quality Management Plan and Project Charter.
The Scope Management Plan will be updated to encompass distribution platforms. The Cost
Management Plan will be updated to accommodate security measures in development to prevent
security breaches, as well as measures to take in the case of failure on the distribution side.

Clarence Ordonia CO
Project Manager
Janu Peralta JP

Project
Management
Office
Project Sponsor
4 of 104
IX. PROJECT PROCUREMENT
MANAGEMENT
5 of 104
1. PROCUREMENT MANAGEMENT
PLAN
6 of 104
PROCUREMENT MANAGEMENT PLAN
Document No.:
Date Last Modified:
Project Number : Project Manager : Clarence S. Ordonia/Janu V. Peralta

VI. INTRODUCTION
This document serves as the Procurement Management Plan for the project “Arduino based
Water Irrigation Monitoring System”. It aims to describe the activities to be undertaken during the
procurement process, and how these activities will be aligned with the project schedule.
VII. PLAN PROCUREMENT MANAGEMENT

During the planning stages of the project, the Project Manager shall document project
procurement approaches and decisions, as well as identified potential sellers, taking into
consideration the influence of procurement activities on the project schedule and any make-or-buy
decisions to be made.
For the project, the whole development of the proposed System shall be done in-house, while
the needed hardware are required to be procured externally are:
1. Ultrasonic Sensors
2. MCU Box
3. GSM GPRS Module
4. Shockproof sealed waterproof safety case
Hardware requirements shall be purchased in time for the design and development stages, while
deployment requirements are anticipated to be purchased towards the end of the project
development, before the deployment phase. No bid documents shall be prepared to solicit proposals
from prospective providers of said requirements. Instead, the Procurement Department shall source
various pre-qualified providers for the above-mentioned required services, and together with the
Project Team, shall assess according to the suitability of offered products/ services as well as the
price.
A. PROCUREMENT STATEMENT OF WORK

The Project Manager shall prepare a Statement of Work (SOW) for each procurement, which shall
define the portion of the project scope that is to be included in that particular procurement. The SOW
shall describe in sufficient detail the required product/ service, to allow prospective sellers or
providers to determine if they are capable of providing said product/ service. This SOW may include
specifications, quantities required, period of performance, and other requirements.
7 of 104
8 of 104
B. SOURCE SELECTION CRITERIA
To ensure that there is balance between the quality and cost of the required product/ service to
be procured, the following criteria shall be used as basis when sourcing:
1. Capability and capacity – 50%
2. Adequacy of inclusive services – 30%
3. Product cost – 20%
VIII. CONDUCT PROCUREMENTS

When selecting a seller of a required product/ service, the Procurement Department shall select
the seller with the highest rating among 2 or more competitors of the same product/ service. The
following table shall be filled in for various sellers/ providers offering the same product/ service.
Product/ Service for Procurement:

Seller/ Provider:
Source Selection Criteria % Remarks
Capability and capacity
Adequacy of inclusive services
Product cost
Total
Table 1. Assessment for Product/Service Source Selection
All contractual agreements, if any, shall be reviewed by the Project Team to avoid possible
issues in the future.
IX. CONTROL PROCUREMENTS

During the course of any contractual period with a seller or provider, the performance of the
product/ service procured shall be monitored, with changes and corrections made as appropriate.
The procured product/ service is required to meet its obligations. On the other hand, the buyer shall
also ensure that the necessary payments and payment terms due to the seller or provider are met.
When a service has been terminated due to completion of contractual period or immature
cessation, the Procurement department shall inform the service provider that the service contract/
subscription has been completed, either via e-mail or formal written notice, as deemed necessary.
All contractual obligations such as payments, services, subscriptions, etc. shall then cease, and no
further exchange of service or payment shall ensue. The project management team should have
approved all deliverables prior to closure.
9 of 104
Project Manager

Project
Management
Office
10 of 104
X. PROJECT STAKEHOLDER
MANAGEMENT
11 of 104
1. STAKEHOLDER REGISTER
12 of 104
TAKEHOLDER REGISTER
Document No.:
Date Last Modified:
Clarence Ordonia
Janu Peralta
Name Title Role Category Requirements or Expectations Interest Power
Sign off on major project decisions

VP of Project
Internal Formal acceptance of final product and H H
Operations Sponsor
documents
PMO Quality
Internal Oversight of quality control on the project H H
Manager Manager
Clarence
Department Project Clear requirements and timely completion of
Ordonia Internal H M
Head Manager documents
Janu Peralta
Chief
Procurement Ensure that the business purchases (goods
Procuremen Internal M H
Manager and services) will best help achieve the goals
t Officer
Lead Oversees technical needs
Technical
Development Internal Ensure technical development is within project H L
Lead
Team scope
Developme Project
Internal Develop the system H L
nt Team Developer
QA Test the system
Tester Internal M M
Manager No quality issues
Name Title Role Category Requirements or Expectations Interest Power
Service
Project
Providers, End Users External Influence decision making H L
Customers
Customers
Legend:
H High
M Medium
L Low
Clarence Ordonia CO
Project Manager
Janu Peralta JP
Project Management Office
Project Sponsor
2 of 104
2. STAKEHOLDER ENGAGEMENT
MATRIX
STAKEHOLDER ENGAGEMENT MATRIX
Document No.:
Date Last Modified:
Clarence Ordonia
Janu Peralta
Stakeholder Unaware Resistant Neutral Supportive Leading
Project Sponsor CD
Quality Manager D C
Project Manager C D
Procurement Manager C D
Lead Development Team CD
Project Developer CD
Tester C D
Project Customers C D
Legend:
D Desired Level of Engagement
C Current Level of Engagement
Unaware – this group has no information about the project

Resistant – aware of project and resistant to the changes and impacts the project may bring
Neutral – aware of the project and neither supportive nor resistant
Supportive – aware of the project and the potential changes and impacts and is supportive
Leading – aware of the project and actively engaged to ensure the project’s success
Clarence Ordonia CO
Project Manager
Janu Peralta JP
Project
Management
Office
Project Sponsor
2 of 104
3 of 104
XI. APPENDICES
1. PROJECT DOCUMENTS
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A. PROJECT PROGRESS MILESTONE
CERTIFICATE
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B. MEETING MINUTES
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C. CHANGE REQUESTS
5 of 104
D. PROGRESS REPORTS
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2. FORMS & TEMPLATES
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A. AGENDA/ MEETING MINUTES
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B. CHANGE REQUEST FORM
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C. LESSONS LEARNED REGISTER
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D. PROJECT PROGRESS MILESTONE
CERTIFICATE
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E. PROJECT PROGRESS REPORT
12 of 104

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PROJECT MANAGEMENT

Patient Appoinment System

Rev. Date: Description: Prepared: Checked: Approved:

I. PROJECT INTEGRATION MANAGEMENT 4

Project Title : Patient Appointment System

Project Start Date : November 2022 Project End Date :

This project is developing an appointment system to better manage

Project Scope : The

- Due to signal limit, service provider should be considered.

Project Milestone: Completion Date:

Design of the Arduino-based Irrigation Monitoring System March 2022

Arduino Micro-controller and Accessories (Cellular signal, MCU,

Arduino-based Irrigation Measuring and Monitoring System December 2022

Clarence S. Ordonia Clarence S. Ordonia

Clarence S. Ordonia Clarence S. Ordonia

Date Last Modified: March 8, 2022

No Assumption/ Person-in- Date Due

1 Searching information on Developers March March Resolved

2 Conducted experiments Developers March March Resolved

3 Assembling the system, Developers March April On-going

4 Testing he accuracy of Developers/ April 2022 May To be

PROJECT MANAGEMENT PLAN

Date Last Modified:

Project Title : Arduino based Water Irrigation Monitoring System

Key Objectives This project aims to develop and evaluate an Arduino-based

Prepared by: Signature

Endorsement & Approval Signature

Project Sponsor Alvin Malicdem

SCOPE MANAGEMENT PLAN

Date Last Modified:

Project Number : 2022-1 Project Manager : Clarence Ordonia

Project Title : Arduino based Water Irrigation Monitoring System

II. SCOPE DEFINITION

III. ROLES AND RESPONSIBILITIES

Level of Project Role Name & Organization Responsibilities

1 Project Formal acceptance of final product and

2 Quality Oversight of quality control on the project

3 Project Oversee documentation, project works and

4 Technical Lead technical team.

5 Development Develop responsive UI

IV. SCOPE CONTROL & MONITORING

Annex A - Change Request Form

Prepared by: Signature

Endorsement & Approval Signature

Document No.: 2022-1

III. SCOPE DEFINITION

IV. SCOPE BASELINE

Prepared by: Signature

Endorsement & Approval Signature

Document Release Date:

Document No.: AK-05-003

Project Number : AK-202107001 Project Manager : Genalyn Sebbey

No. Stakeholder Requirement Priority

4 Project Team To deliver the project’s deliverables in a timely manner. NEED

Automated measuring device for depth of water of an irrigation turnout using a

Endorsement & Approval Signature

Document Release Date: