Front Desk Receptionist 1

Job summary
We are looking for a <a href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk
Receptionist</a> to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties
include offering administrative support across the organization. You will welcome guests and greet people who visit the
business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer
service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office
operations. Multitasking and stress management skills are essential for this position. This role may require working in
shifts, so flexibility is a plus.

Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests
positively, and executes all administrative tasks to the highest quality standards.

Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and
brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook,
issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance

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Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional certification in Office Management is a plus

Front Desk Receptionist 2

Job summary
We are seeking to hire a Front Desk Receptionist. This position offers customer service and administrative
responsibilities in an exciting, fast paced environment. The <a
href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk Receptionist</a> greets visitors,
answers the telephone, responds to both routine and emergency inquiries and performs various clerical duties.

Responsibilities
Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel and
department
Support Business Office Manager and other departments
Receive, open, sort, and route mail.
Perform data entry.

Requirements
High School diploma or equivalent
Self-motivated professional with good communication and interpersonal skills
Vibrant personality

Front Desk Receptionist 3

Job summary
Reporting to the Office Manager, our <a href="https://100hires.com/front-desk-receptionist-job-description.html">Front
Desk Receptionist</a> will greet visitors/clients and answer all incoming telephone calls in a professional manner.
Within this role, you must know, practice and ensure that company policies and procedures and state and federal laws
are followed at all times. In addition, you will ensure that no company or customer information is inappropriately divulged
to unauthorized parties.

Responsibilities

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Using a multi-line telephone, answers, and appropriately routes all incoming calls for various business units with
courtesy, speed, and accuracy. Presents a professional, courteous demeanor when using the Company intercom
system.
Provide prompt and courteous service: both on the phone and in person.
Demonstrate friendliness and proper phone etiquette with every customer.
Maintain a professional appearance and work area.
Provides general information regarding routine inquiries from customers, and refers non-routine, sensitive, and/or
complex requests for information and other inquiries or complaints to the Corporate Office Manager.
Be familiar with procedures for handling all aspects of customer complaints or disputes.
Receives and greets customers and visitors.
Assists visitors with registration and badge assignment following Security procedures.
Maintains the Training Room calendars by reserving dates and times. Advises on how to book Conference Room
calendars through Outlook and assists as needed in bookings.
Maintains applicable records and files, directories, correspondence, and other related material. Coordinates off-site
storage and shred boxes. Coordinates with copier service and repair.
Provides assistance in preparation and distribution of materials.
Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper
maintenance and safety.

Requirements
Prefer at least three (3) to five (5) years experience as a receptionist.
High School Diploma or GED required.

Front Desk Receptionist 4

Job summary
We have an open role for a well-organized and motivated Front Desk Receptionist. The <a
href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk Receptionist</a> will manage the
lobby area and provide positive first impressions along with welcoming guests. We are looking for a dynamic self-starter
who is eager to thrive in a challenging environment and deeply passionate about providing high quality administrative
support.

Responsibilities
Answering and routing phone calls in accordance with office policies
Greet and direct all visitors including vendors, clients and customers
Registering and scheduling patient/client appointments
Ensure completion of paperwork, sign-in and security procedures

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Verifying and updating patient demographic and insurance information
Observing strict patient confidentiality in dealing with callers and patients
Handle special administrative projects, including overflow work from department and executive assistants

Requirements
Knowledge of customer service
Microsoft Word experience desired
Excellent phone etiquette and ability to establish rapport with diverse clientele
Strong communication and social skills

Front Desk Receptionist 5

Job summary
We are seeking a detail oriented and results driven Front Desk Receptionist. This opportunity will allow you to enhance
your career while gaining valuable experience.

Responsibilities
Oversee <a href="https://100hires.com/front-desk-receptionist-job-description.html">front desk receptionist</a> area and
greet customers/guests.
Assist all employees as needed at the front desk.
Manage front desk sign in sheet and keep company phone number extension list up-to-date.
Answer phone calls and forward them to the correct person or take messages for them.
Manage Conference Room Calendars. Print and distribute conference room calendars every morning. Ensure all rooms
are stocked with soda, water, Kleenex and other items as appropriate.
Manage the Office Supply Ordering and distribution of those supplies.
Keep lobby area clean and presentable on a daily basis.
Manage guest security badges distribution and log sheet.
Handle lunch deliveries and tracking down/locating the recipient of the delivery.
Assistance on any other administrative tasks that may come up

Requirements
Exceptional telephone etiquette
Well organized, dedicated, reliable, and flexible
A self-starter capable of multi-tasking and prioritizing
Strong knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel
Ability to take initiative in completing assigned work and projects

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Proven calendar management skills with experience scheduling meetings and appointments
2+ years office experience
Enthusiastic and personable
Quick learner
Works well with numerous personality types
Extremely detail oriented and organized

Front Desk Receptionist 6

Job summary
The primary purpose of the <a href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk
Receptionist</a> job position is to perform clerical support in an efficient manner in accordance with established
procedures, and as directed by the supervisor.

Responsibilities
Maintain current file/listing of residents by name and room number, emergency phone members of on-call personnel,
department extensions, key personnel, etc.
Ensure guests/visitors abide by existing rules and refuse admission to persons as directed.
Ensure that the Administrator and department heads are notified promptly of any Licensing and Certification
representatives entering or leaving the facility.
Attend and participate in workshops, seminars, etc., in-service educational classes and on-the-job training programs as
directed.
Ensure current state survey results are maintained at the Reception desk and are available to residents and others.
Maintain confidentiality of resident care information to ensure resident’s rights are protected.
Other duties as assigned.

Requirements
Must be able to read, write, speak, and understand the English language.
Must possess ability to make independent decisions when circumstances warrant such action.
Must possess patience, a cheerful disposition, enthusiasm and the ability to deal tactfully with personnel, residents,
family members, visitors, government agencies/personnel and the general public. Must possess leadership ability and
willingness to work harmoniously with other personnel.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing dietary
practices.
High school diploma, preferred
Experience operating multiple phone lines, preferred

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Front Desk Receptionist 7

Job summary
We are seeking a Front Desk Receptionist. It is important that candidate possess outstanding customer service skills
and is able to make each customer feel welcome and comfortable while at our facility. Candidate must also possess the
ability to multi-task, while remaining organized.

Responsibilities
Keep front office organized and clutter free
Greet the customer’s as they arrive and make them comfortable
Answer incoming phone calls, provide information for callers, distribute calls and messages to appropriate persons in a
timely manner.
Log Insurance assignments and notify customers to come to the shop for an estimate
Process payments (cash, credit card, insurance check, personal check, EFT & Bank check)
Filing out all required paperwork
Filing any and all paperwork and files in their designated areas
Schedule customers

Requirements
Strong Communication Skills
Organizational skills
Experience with Microsoft Office Suite/Databases

Front Desk Receptionist 8

Job summary
The <a href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk Receptionist</a> must be a
self-starter who is people-oriented and gets along well within a team.

Responsibilities
Manages the reception area to ensure effective telephone and mail communications both internally and externally to
maintain a professional image.
Responsible for the gathering and management of data pertaining to the Admissions department.
Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and
housekeeping of office facilities.

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Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Manage electronic and physical files for all incoming cohorts including supplying and tracking missing documents
Participates as needed in special department projects.
Assist with the coordinating, planning and implementation of all department-related meetings/functions.
Take accurate minutes of meetings and distribute accordingly.
Set appointments for department leadership team.
Cover the main reception desk, as required.
Other duties as assigned.

Requirements
Must possess a High School diploma or equivalency.
Excellent Customer Service skills.
Strong computer skills with emphasis on Microsoft Word and Excel.
Excellent verbal and written communication skills.
Working knowledge of office procedures and office equipment.
Ability to organize and prioritize multiple tasks and produce reports under strict guidelines.
Ability to handle multiple responsibilities, task-oriented projects, and details simultaneously.
Ability to work independently and collaboratively.

Front Desk Receptionist 9

Job summary
The <a href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk Receptionist</a> serves as
the information referral center for all residents, families, potential residents, staff, guests, community contacts, and
others visiting the community. S/he must be aware of all daily activities, administrative staff, and management company
roles and responsibilities and direct or answer questions accordingly. In addition, the <a
href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk Receptionist</a> shall provide
support for some computer processing duties as appropriate.

Responsibilities
Greets visitors immediately upon arrival
Professionally handles all phone calls and routes callers or answers questions in a timely and courteous manner
Offers refreshments (coffee, water, etc.) to visitors, where applicable
Greets all residents, associates, and visitors with a warm smile and pleasant tone of voice
Acts as <a href="https://100hires.com/concierge-job-description.html">concierge</a> for residents (calling taxis,
handling telephone and/or cable problems, checking newspaper deliveries, etc.)
Keeps lobby clean and neat, free of clutter and trash

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Reports any mal-functioning equipment to maintenance
Assists the Community Sales Team, led by the Executive Director, with sales and marketing programs and initiatives
Participates in in-service trainings as required by state regulations

Requirements
High school diploma or equivalent certificate preferred.
Possesses expert knowledge of telephone system and capable of teaching others
Demonstrates proficient computer skills (word processing, email, internet, Excel, etc.)
Maintains awareness of all daily activities (and changes)
Has full knowledge of the administrative staff, ownership, and management company
Possesses excellent verbal communication skills

Front Desk Receptionist 10

Job summary
The <a href="https://100hires.com/front-desk-receptionist-job-description.html">Front Desk Receptionist</a> will perform
a variety of general office duties such as client service, data entry, requisition of supplies, secretarial services, mail
services, public relations, correspondence, and word processing. Provides administrative support to all functions within
the office as needed.

Responsibilities
Maintain core values standards.
Provides day-to-day support to the Office Manager.
Daily job duties include front desk operations, answering phones, accepting package deliveries, and greeting
visitors/guests.
Determines purpose of contact, provides general information, directs visitors to proper personnel, receives and
distributes messages, and arranges appointments as needed.
Provides administrative support, including time-sensitive and confidential projects, correspondence, reports, agendas,
processing mail, filing, copying, faxing, and emailing.
Coordinates meetings, conferences, workshops, and special events as requested, including meeting space, audio/visual
equipment, food/beverage requirements, and administrative support to ensure a successful event.
Maintains continuity among work teams by documenting and communication actions, irregularities, and needs to
leadership.
Maintain safe and clean receptionist area.
Other duties and projects as assigned.

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Requirements
High school diploma or equivalent (general education diploma) required.
Minimum two years’ experience in administrative support position, within an office environment.
Excellent customer service skills.
Excellent written and oral communication skills.
PC skills including proficiency with Microsoft Office applications.
Must be able to handle confidential information, administrative details, and work independently.
Must have valid drivers’ license and current vehicle insurance.

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