Risks/Opportunities Analysis and Actions Planning

Assessment Team: Last Analysis Date: Last Evaluation Date:

CENRO / PENRO Regulation and Permitting Section (RPS) September 22, 2022
Process: Process Owner:
Free Patent Application (Agricultural) CENRO / PENRO Regulation and Permitting Section (RPS)
Interested Parties – Needs and Expectations (±) Internal and External Issues

Applicant Internal Issues

 Free Patent issued within the prescribed period without errors
Processors
 Competency of processor
 Completeness of submitted documents from applicant
 Availability of office supplies, service vehicle, travel allowance
(-) Unavailability / incomplete land data records (Cadastral Map, Technical
Description, and other survey records, Lot Status Record, etc.)
(-) Lack of training of RPS and Licenses, Patents, and Deeds Unit (LPDU)
personnel
(-) Acceptance of incomplete documentary requirements of applicants
(+) Implementation of Land Administration and Management System (LAMS)

Supervisor/Approving Authority External Issues

 Thorough investigation of land inspector (-) Late Submission of Land Registration Authority (LRA) Clearance
 Immediate processing of processors (-) Claims and conflict
(-) Inaccurate / falsified data provided by the applicant
DENR
 Implementation of Republic Act No. 11573, DAO 2021-38 (IRR),
Commonwealth Act No. 141, Republic Act No. 782, Republic Act No.
11231, and 2022 DENR Citizen’s Charter (1st Edition)

Evaluation of
Analysis Actions Planning
Planned Results Effectiveness
(Expected Action Planned Planned
Responsible
Recommended Taken and Result Activity
Output, MFO) Risk Existing Controls Opportunity and Target Achieved Realized?
Additional Control Date
Date ? Y/N Y/N
Completed

Timely and Rejection of Encoding in LAMs of the Linkage / partnership

Accurate application due to application for the close between DENR and
Issuance of late/non- monitoring of the 90-day LRA to fast track
Agricultural Free submission of LRA period issuance of LRA
Patent clearance within Clearance
Close monitoring of
90 days from filing
inspector in charge of the
of application
application
Transmittal to PENRO

Issuance of Non-acceptance of Conduct IEC

 Evaluation of
Analysis Actions Planning
Planned Results Effectiveness
(Expected Action Planned Planned
Responsible
Recommended Taken and Result Activity
Output, MFO) Risk Existing Controls Opportunity and Target
Additional Control Date Achieved Realized?
Date ? Y/N Y/N
Completed

Agricultural Free applications with campaigns to

Patent beyond the incomplete requirements /
120-day period inaccurate data based on
due to accepting existing rules and
incomplete regulations (2022 DENR
documentary Citizen’s Charter, RA 11032
requirements from or “Ease of Doing
applicants Business”, DAO 2021-38
(IRR), and CA 141
educate the public on
the requirements,
fees to be paid, and
processing period for
patent applications

Provide checklist of the

required documents to
clients

Issuance of Digitalization of Agricultural Attendance to Submit request to CENRO

Erroneous Patent / Free Patent application trainings / learning Regional Office Admin Focal
Double Titling due through LAMS (Land event related to land HRD / LPDD / and PENRO
Management
to: Administration and disposition to be SMD for the Division
Management System) conducted by the conduct of land
1) Lack of training Regional Office and disposition- December
of RPS personnel Thorough verification of LMB related trainings 2022
existing land records and/or learning
2) Inaccurate / events
falsified data Coordination with the
provided by Surveys and Mapping Conduct of Rapid Conduct IEC CENRO RPS
applicant Division of Region III Land Tenure within the area and
Information
Appraisal Officers
3) Unavailability / Thorough validation of
incomplete land documents submitted by June 2023
data records applicant
(Cadastral Map,
Technical Deputation of Public Land
Description, and Inspectors
other survey
records, Lot Coaching and Mentoring of
Status Record, Land Inspectors by
etc.) immediate supervisors

Check the Master Document Register. Documents that do not bear the DENR’s official document stamps are considered
Verify that this is the current version before use. “Uncontrolled”
 Evaluation of
Analysis Actions Planning
Planned Results Effectiveness
(Expected Action Planned Planned
Responsible
Recommended Taken and Result Activity
Output, MFO) Risk Existing Controls Opportunity and Target
Additional Control Date Achieved Realized?
Date ? Y/N Y/N
Completed

Issuance of Conduct of Claims and Additional Submit request to CENRO

Agricultural Free Conflict and Alternative designation of ADR Regional Office Admin Focal
Patent beyond the Dispute Resolution (ADR) Officers HRD / Legal and PENRO
Management
120-day period Proceedings based on DAO Division for Division
due to Claims and 2016-30 and DAO 2016-31 Attendance to training / learning
Conflicts training / learning events December
Accreditation of Alternative event on Claims and 2022
Dispute Resolution Officers Conflicts Proceedings
(ADRO) and Designation of for LIOs
Land Investigation Officers
(LIO)

Hiring of Legal Assistants

Check the Master Document Register. Documents that do not bear the DENR’s official document stamps are considered
Verify that this is the current version before use. “Uncontrolled”