MS EXCEL 2010 | shivam

Financial Function
Financial functions perform common business
calculation for example, determination of the
payment for loans. It has 16 formula.
1. Sln( ):
It returns the straight line depreciation of an
asset for one period.
Syntax:-
=sln(cost, salvage, life)
Cost it is the initial cost of the assets.
Salvage it is the value of the end of the
depreciation.
Life it is the number of periods over which
the asset is deprecated.
Example:-

SHIVAM ASHISH 1
 MS EXCEL 2010 | shivam

2. Pmt( ):
It calculates the payments for a loan based on
constant payment and a constant interest rate.
Syntax:-
=pmt(rate, nper, pv)

Pv pv is the present value( principle amount)

or the total amount that a series of future
payment is a worth now.
Rate it is interest rate for the loan.
Nper it is the total number of payment for the
loan.
3. Rate( ):-
It returns the interest rate per period of
annuity. Rate is calculated by iteration and can
have zero or more solution.
Syntax:-
=rate(nper, pmt, pv)
4. Nper( ):
It returns number of periods for an investment
based on periodic, constant payment and a
constant interest rate.
Syntax:-
=nper(rate, pmt, pv)
5. Pv( ):

SHIVAM ASHISH 2
 MS EXCEL 2010 | shivam

Returns the present value of an investment.

The present value is the total amount that a
series of future payments is worth now.
Syntax:-
=pv(rate, nper, pmt)
6. PPMT( ):
It is also a part of payment, or in other’s word
we can say that The Excel PPMT function
calculates the Principal payment, during a
specific period of a loan or investment that is
paid in constant periodic payments, with a
constant interest rate.
Syntax:-
=PPMT (rate, per, NPER, PV)
7. IPMT( ):
It is also a part of payment, or in other’s word
we can say that The Excel IPMT function
calculates the Interest payment, during a
specific period of a loan or investment that is
paid in constant periodic payments, with a
constant interest rate.
Syntax:-
=IPMT (rate, PER,nper,pv)

SHIVAM ASHISH 3
 MS EXCEL 2010 | shivam

8. FV( )-
Returns the future value of an investment
based on periodic, constant payments and a
constant interest rate.
Syntax :-
FV(rate,nper,pmt,[pv],[type])
Set type equal If payments are due
to
0 At the end of the period
1 At the beginning of the
period

SHIVAM ASHISH 4
 MS EXCEL 2010 | shivam

Formula k liye half page Chod dijiyega

LookUp and Reference
Function
There are 18 functions in lookup and reference
function category.
Hlookup( ):-
Searches for a value in the top row of a table or an array
of values, and then returns a value in the same column
from a row you specify in the table or array. Use
HLOOKUP when your comparison values are located in
a row across the top of a table of data, and you want to
look down a specified number of rows. Use VLOOKUP
when your comparison values are located in a column
to the left of the data you want to find.
The H in HLOOKUP stands for "Horizontal."
Syntax:-
=hlookup(lookup
value,table_array,row_index_num, range
lookup)

SHIVAM ASHISH 5
 MS EXCEL 2010 | shivam

Vlookup( ):
Searches for a value in the leftmost column of a table,
and then returns a value in the same row from a column
you specify in the table. Use VLOOKUP instead of
HLOOKUP when your comparison values are located in
a column to the left of the data you want to find.
The V in VLOOKUP stands for "Vertical."
Syntax:
=vlookup(lookup
value,table_array,col_index_num,range lookup)

TRUE VLOOKUP:-

SHIVAM ASHISH 6
 MS EXCEL 2010 | shivam

TRUE HLOOKUP:-

Use of IF and IFERROR in Lookup:-

SHIVAM ASHISH 7
 MS EXCEL 2010 | shivam

Use of Column Index No. in Lookup:-

SHIVAM ASHISH 8
 MS EXCEL 2010 | shivam

Use of Choose Function in Lookup:-

Separate Worksheet Lookup :-

You can use HLookup and VLOOKUP Function to
get any Value, when all the record (Table Array) is
Placed in Another Worksheet.

o Syntax of Separate Worksheet Vlookup

:-

SHIVAM ASHISH 9
 MS EXCEL 2010 | shivam

=vlookup(Lookup_Value,Sheet_Name!Table
Array,col_index_No.,Range _Lookup)

Syntax of Separate Worksheet HLOOKUP :-

=Hlookup(Lookup_Value,Sheet_Name!Table
Array,row_index_No.,Range _Lookup)

Separate Workbook Lookup:-

You can use Hookup and VLOOKUP Function to
get any Value, when all the record (Table Array) is
Placed in Another Workbook.

Syntax of Separate Workbook Vlookup :-

=vlookup(Lookup_Value,[Workbook
name]Sheet_Name!Table
Array,col_index_No.,Range _Lookup)

Syntax of Separate Workbook Hlookup :-

=Hlookup(Lookup_Value,[Workbook name]
Sheet_Name!Table Array,ROW_index_No.,Range
_Lookup)
Data Validation:-(Alt,D,L)
The main use of Data Validation is to Create a
List of specified range into a particular cell.
How To use Data Validation:-
Firstly select lookup value cell and click on
data tab ,then click on data validation, in allow

SHIVAM ASHISH 10
 MS EXCEL 2010 | shivam

drop down menu ,choose list option and

enable the check boxes - ignore blanks and in
cell drop down, then click on sources and
select range ,click on ok button.

Use of Name Range in Lookup:-

There is an important term in lookup function is
‘Table Array’. We can define name for table array
for further use. There are two way to define name
for Table Array or another range.
1. Using Name Box.
2. Using define Name option of Formula Tab.
Steps:-
 First of all select whole table or Table Array ,
and click on name box, type any name foe ex-
'vtable' and press enter key.
 You can use this 'vtable' term as the reference
of 'table array' when you apply lookup
formula.
Note:- You can use Define Name option in Place of
above Steps(Name Box):-

SHIVAM ASHISH 11
 MS EXCEL 2010 | shivam

Use of Match and Index Function:-

How to use the ADDRESS Function

The Microsoft Excel ADDRESS function returns a text representation of a cell
address.

Syntax
The syntax for the ADDRESS function in Microsoft Excel is:

ADDRESS( row, column, [ref_type], [ref_style], [sheet_name] )

Parameters or Arguments
row
The row number to use in the cell address.
column
The column number to use in the cell address.
ref_type
Optional. It is the type of reference to use. If this parameter is omitted, it
assumes that the ref_type is set to 1. It can be any of the following values:

Value Explanation

Absolute referencing.
1
For example: $A$1

SHIVAM ASHISH 12
 MS EXCEL 2010 | shivam

Value Explanation

Relative column; absolute row

2
For example: A$1

Absolute column; relative row

3
For example: $A1

Relative referencing.
4
For example: A1

ref_style
Optional. It is the reference style to use: either A1 or R1C1. If this
parameter is omitted, it assumes that the ref_style is set to TRUE. It can
be any of the following values:

Value Explanation

TRUE A1 style referencing

FALSE R1C1 style referencing

sheet_name
Optional. It is the name of the sheet to use in the cell address. If this
parameter is omitted, then no sheet name is used in the cell address.

Example

=ADDRESS(4, 5)
Result: "$E$4"
=ADDRESS(4, 5, 1)
Result: "$E$4"
=ADDRESS(4, 5, 2)
Result: "E$4"
=ADDRESS(4, 5, 3)
Result: "$E4"

SHIVAM ASHISH 13
 MS EXCEL 2010 | shivam

=ADDRESS(4, 5, 4)
Result: "E4"
=ADDRESS(4, 5, 1, TRUE)
Result: "$E$4"
=ADDRESS(4, 5, 1, FALSE)
Result: "R4C5"
=ADDRESS(4, 5, 1, TRUE, "Sheet1")
Result: "Sheet1!$E$4"

FormulaText Function:-
It returns the text value of any formula of
specified cell Reference.
Syntax:- =FormulaText(cell reference)
Rows Function:-
It counts and return the number of rows
between the specified cell references.
Syntax:- =Rows(cell reference)
Example :- =Rows(A1:A2) = 2
Row Function:-
It return the number value of current row.
Syntax:- =Row ( )

Columns Function:-
It counts and return the number of Columns
between the specified cell references.
Syntax:- =Columns(cell reference)
Example:- =Columns(A1:B1) = 2
Column Function:-

SHIVAM ASHISH 14
 MS EXCEL 2010 | shivam

It return the number value of current Column.

Syntax:- =Column ( )

Transpose Function:-
It return a transposed range of cells.For
Example , a horizontal range of cells is returned
if a vertical range is entered as a Parameter or
a vertical range of cell is returned if a
horizontal range of cells is entered as a
parameter.
Syntax:- =Transpose(range)
Example
How to use Transpose Function:-
Step:-
 Firstly type any value for ex- 1,2,3 in
A1,A2,A3 cells continuously.
 And you want to transpose this cell’s value
in horizontal manner , so select B1,C1,D1
cells.
 And type formula “=Transpose(A1:A3)”
 After that press , Ctrl+Shift+Enter keys
Together.
 Now the values of A1,A2,A3 will be
transposed into B1,C1,D1.
Hyperlink Function :-

SHIVAM ASHISH 15
 MS EXCEL 2010 | shivam

The Microsoft Excel HYPERLINK Function

creates a shortcut link to a file or Internet
address.
Syntax:- = Hyperlink(link,[Display_Name or
Friendly Name])
 Parameters or arguments
o Link:-A Path to file or the url to the
Internet Address.
o Display Name:- It is the value that
appears in the cell .If the Parameters is
omitted, than the link will appear in the
cell.
Example:-
=Hyperlink(“C:\Users\shibbu\desktop\looku
p.pptx”, “Click Here”)

Logical functions
Logical functions are used when we want to
check whether a given condition TRUE or
FALSE. It has 6 functions.
True( ):
It returns the logical value true and it has no
arguments.
Example:-
=true( ) equal TRUE
False( ):

SHIVAM ASHISH 16
 MS EXCEL 2010 | shivam

This function is same as true( ) function, but it

return the logical value false, it also has no
arguments.
Example:-
=false( ) equal FALSE
And( ):
It check whether all arguments are true and
return true, if all arguments are true. If any one
arguments are false and remains are true, then
it returns false.
Syntax:-
=and(logical1, logical2,…….)
Example:-
=and(2+3=6, 2+4=7, 2+3=5) equal
FALSE
=and(2+3=5, 2+4=6, 2+6=8) equal
TRUE
=and(6+5=11, 7+3=10, 6+3=9, 7+2=10)
equal FALSE
Or( ):
It returns true if any arguments are true,
returns false if all arguments are false.
Syntax:-
=or(logical1, logical2,……..)
Example:-
=or(2+3=6, 2+4=7, 2+3=5) equal
TRUE

SHIVAM ASHISH 17
 MS EXCEL 2010 | shivam

=or(2+3=7, 2+4=9, 2+6=18) equal

FALSE
=or(6+5=11, 7+3=10, 6+3=9, 7+2=10)
equal TRUE
Not( ):-
If logic is false, it returns true. If logic is true, it
returns false.
Syntax:-
=not(logical)
Example:-
=not(false) equal TRUE
=not(2+5=7) equal FALSE
=not(true) equal FALSE
=not(2+6=9) equal TRUE
If( ):-
This function is used to determine whether a
condition specify within braces is true or false.
It returns one value if a specified condition
evaluates to true and other value if it evaluate
to false.
Syntax:-
=if(logical_test, [value_if_true],
[value_if_false])
Example:-

SHIVAM ASHISH 18
 MS EXCEL 2010 | shivam

=if(B2>10,”True”,”False”) equal True

=if(C3<15, “Pass”, “Fail”) equal False
=if(C1>=20, “Ist”, “second”) equal Ist

Date & Time Function

Date & time function we can analyze and create with date
and time. It has 14 functions.
Date( ):
It returns the number that represent the date in Microsoft
office excel date-time code.
Syntax:-
=date(year, month, date)
Example:-
=date(2011, 10, 01) equal 10/01/2011
Datevalue( ):
It returns the serial number of the date represented by the
date_text. It counts the number of days since 1 january (01-
jan-1900).
Syntax:-

SHIVAM ASHISH 19
 MS EXCEL 2010 | shivam

=datevalue(date_text)
Date_text date_text must represent a date from Jan 1,
1900 to Dec 31, 9999.
Example:-
=datevalue(“01/02/1900”) equal 2
=datevalue(“10/01/2011”) equal 40817
Day( ):
It returns the day of a date represented by a serial number.
The day is given as an integer ranging from 1 to 31.
Syntax:-
=day(serial_number)
Example:-
=day(“25-Dec-2011”) equal 25
=day(“12/25/2010”) equal 25
Days360( ):
It returns the number of days between two dates based on
a 360 day year, which is used in some accounting
calculation.
Syntax:-
=days360(start_date, end_date)
Example:-
=days360(“12/25/2008”, “12/25/2009”)
equal 360
=days360(“11/29/2009”, “11/29/2011”)
equal 720
Month( ):
It returns the month of a date represented by a serial no.
the month is given as an integer, ranging from 1(January)
to 12(December).
Syntax:-
=month(serial_number)
Example:-
=month(“25-Dec-2011”) equal 12
=month(“12/25/2010”) equal 12

SHIVAM ASHISH 20
 MS EXCEL 2010 | shivam

=month(“10/01/2011”) equal 10
=month(“31-jul-2011”) equal 7
Now( ):-
It returns the serial number of the current date & time. It
has no argument.
Example:-
=now( )
Today( ):
It returns the serial number of the current date and it also
has no argument.
Example:-
=today( )
Year( ):
It returns the year corresponding to a date. The year is
returned as an integer in the range of 1900 to 9999.
Syntax:-
=year(serial_number)
Example:
=year(“25-Dec-2001”) equal 1
=year(“12/25/2008”) equal 8
=year(“10/01/2011”) equal 11
=year(“31-jul-2010”) equal 10

Data Base Function :-

It is used to make calculation given range (database), with criteria on a
specified field. Database Function always begins with ‘D’ For Example---
DSUM,DMAX etc.

1) DSUM Function
The DSUM function is a built-in function in Excel that is categorized as a Database
Function. It can be used as a worksheet function in Excel. As a worksheet function,
the DSUM function can be entered as part of a formula in a cell of a worksheet.

SHIVAM ASHISH 21
 MS EXCEL 2010 | shivam

Syntax

DSUM( range, field, criteria )

Parameters or Arguments
range
The range of cells that you want to apply the criteria against.
field
The column to sum the values. You can either specify the numerical position
of the column in the list or the column label in double quotation marks.
criteria
The range of cells that contains your criteria.

2) DAVERAGE Function
The Microsoft Excel DAVERAGE function averages all numbers in a column in a
list or database, based on a given criteria.

Syntax

DAVERAGE( range, field, criteria )

3) DCOUNT Function
The Microsoft Excel DCOUNT function returns the number of cells in a column or
database that contains numeric values and meets a given criteria.

Syntax

DCOUNT( range, [field], criteria )

4) DCOUNTA Function
The Microsoft Excel DCOUNTA function returns the number of cells in a column
or database that contains nonblank values and meets a given criteria.

Syntax

SHIVAM ASHISH 22
 MS EXCEL 2010 | shivam

DCOUNTA( range, field, criteria )

5) DMAX Function
The Microsoft Excel DMAX function returns the largest number in a column in a list
or database, based on a given criteria.

Syntax

DMAX( database, field, criteria )

6) DMIN Function
The Microsoft Excel DMIN function returns the smallest number in a column in a
list or database, based on a given criteria.

Syntax

DMIN( database, field, criteria )

7) DPRODUCT Function
The Microsoft Excel DPRODUCT function returns the product of the numbers in a
column in a list or database, based on a given criteria.

Syntax

DPRODUCT( database, field, criteria )

SHIVAM ASHISH 23
 MS EXCEL 2010 | shivam

7) DGET Function
The Microsoft Excel DGET function retrieves from a database a single record that
matches a given criteria.

Syntax
The syntax for the DGET function in Microsoft Excel is:

DGET( database, field, criteria )

Parameters or Arguments
database
The range of cells that you want to apply the criteria against.
field
The column to retrieve. You can either specify the numerical position of the
column in the list or the column label in double quotation marks.
criteria
The range of cells that contains your criteria.

Note
 If no record matches the criteria, the DGET function returns #VALUE! error.
 If more than one record matches the criteria, the DGET function returns
#NUM! error.

Example

SHIVAM ASHISH 24
 MS EXCEL 2010 | shivam

=DGET(A4:D8, "Unit Cost", A1:A2)

Result: $3.50

=DGET(A4:D8, 3, A1:A2)
Result: $3.50

=DGET(A4:D8, 4, A1:A2)
Result: $7.00

=DGET(A4:D8, "Total Cost", C1:C2)

Result: #VALUE!

SHIVAM ASHISH 25
 MS EXCEL 2010 | shivam

Formula Tab Define name Group:-

1. Name Manager.(Ctrl+F3).
To edit and delete defined names, execute
the following steps.
Step I:-
1. Select the range as given
below.(D2:D5)
2. On the Formulas tab, click Name
Manager. Or press Ctrl+F3.
3. Enter a name “TOTAL” and click
OK
There's an even quicker way of doing this.
Step II :-
1. Select the range as given
below.(D2:D5)
2. Select the range, type the name
“TOTAL” in the Name box and press
Enter.

SHIVAM ASHISH 26
 MS EXCEL 2010 | shivam

Note:-
Now you can use this named range in your
formulas. For example, sum Total, as given
below.
Named Constant

To create a named constant, execute the

following steps.
1. On the Formulas tab, click Define Name.
2. Enter a name, type a value, and click OK
Now you can use this named constant in
your formulas, AS GIVEN BELOW:-

SHIVAM ASHISH 27
 MS EXCEL 2010 | shivam

Note: if the tax rate changes, use the Name

Manager to edit the name
and Excel automatically updates all the
formulas that use Rate.
To edit or delete Name Manager:-
To edit and delete defined names, execute
the following steps.
1. On the Formulas tab, click Name
Manager.
2. For example, select Rate and click
Edit Or delete it.
B. Formula Auditing Group:-

This group helps you to audit your formula

in worksheet.

SHIVAM ASHISH 28
 MS EXCEL 2010 | shivam

1. Trace precedents and trace

dependents:-
Both are opposite options , trace
precedents is used to show arrows That
indicate which cells affect the value of the
currently selected cell.(Ctrl+[ )
But Trace Dependent is used to show
arrows that indicate which cells are affected
by the value of the currently selected cell.
(Ctrl+])
2. Remove Arrows--- This option is used
to remove arrows of trace precedents
and trace dependents.(Alt+M+A)
3. Show Formula---- This option is used
to show formula instead of resulting
value ,in each cell of worksheet.
(Alt+M+H)
4. Error Checking---- This option is used
to check the errors during the using
formula. (Alt+M+K)

SHIVAM ASHISH 29
 MS EXCEL 2010 | shivam

5. Evaluate Formula---- This Option is

used to verify each parts of formula
individually. (Alt+M+V)
6. Watch Window---- This option is
used to add any cell in watch window,
so that you can view information
about that cell for example- workbook
name , sheet name, cell name, cell
reference , resulting value and it’s
formula also. (Alt+M+W)
Formula Tab Calculation Group----
1. Calculation Options( Alt+M+X) --
- This option is used to select the
method of using formula
automatically or manually.
NOTE:- If you select manually
method of using formula then you
have to use the following option.
2. Calculate Now(Alt+M+B) or F9
—This option is used to calculate
the entire workbook now.
SHIVAM ASHISH 30
 MS EXCEL 2010 | shivam

3. Calculate Sheet(Alt+M+J) or
Shift+F9 —This option is used to
calculate the entire Sheet now.

Review Tab:-
This tab allows you to correct spelling and grammar
issues as well as set up security protections. It also
provides the track changes and notes feature providing
the ability to make notes and change someone’s
document.
There are 4 Groups in Review Tab :-
1) Proofing
2) Language
3) Comment
4) Change
Review Tab Proofing Group---
a) Spelling Option- (F7)
This option is used to check spelling in your active sheet.
b) Research and Thesaurus—(Alt+Click)
This option is used to search for many similar words of
selected cell.
Review Tab Language Group---
Translate the selected word in different languages.
Review Tab Comment Group---
This group contains the options to insert comment, delete
comment ,delete all comments etc.
Review Tab Change Group---
This group contains the options which are used to protect
workbook, protect sheet and share workbook and worksheet and
to make track change in the active sheet.

SHIVAM ASHISH 31
 MS EXCEL 2010 | shivam

View Tab:-
This tab allows you to change the view of your document
including freezing or splitting panes, viewing gridlines
and hide cells.
There are 5 Groups in View Tab of MS Excel 2010/2013.
1) Workbook View Group
2) Show Group
3) Zoom Group
4) Window Group
5) Macros Group
View Tab Workbook-View Group---
In this group following options are found: -
a) Normal View--- It is used to view your document in
Normal View. In this view, you cannot see ruler.
b) Page Layout View—It is used to view your document as it
will look on printed page.
c) Page Break View-- It is used to view your document in that
preview where pages will break when this document is
printed.
d) Custom View—It is used to save your current display and
print settings as a custom view that you can quickly apply
in the future.
e) Full screen View—It is used to view the active document
into Full screen Mode and you can easily exit from this
Full screen Mode by pressing ESC key.

View Tab Show Group---

This Group contains the option to show/hide rulers, Gridlines,
Formula Bar and Headings (Column labels and Row Numbers)
also.
View Tab Zoom Group---

SHIVAM ASHISH 32
 MS EXCEL 2010 | shivam

This Groups contains the option to zoom the excel window and
selected area of sheet.
View Tab Window Group---
a) New Window: - This option is used to open a second
window of your document.
b) Arrange All:- This option is used to show all your open
windows at once.
c) Show and Hide Window:- This option is used to show and
hide your current active excel window.
d) Split and remove split Window: - This option is used to
divide the active window in two separate panes so that you
can scroll them separately.
e) Switch Windows: - This option is used to quickly switch
to another open excel window.
f) View Side by Side and other options: - This option is
used to view two or more windows side by side. After it,
you enable the Synchronous Scrolling option, then you can
easily scroll both or more windows at the same time. If you
change the size of window, you can easily reset the size by
using Reset Windows Positions.
g) Freeze Pane:- The main use of Freeze Pane in Microsoft
Office is that keeps specific rows or columns visible when
you scroll the work sheet.
Note:- You cannot split panes and Freeze Panes at the
same Time.
How To use Freeze Pane:-
 In the worksheet select the rows or column that you
want to keep visible when you scroll.
 On the view tab in the window group, Click the drop
down arrow below the Freeze Panes Option of View
Tab.
 Then do one of the following :-
o To Lock one row only click Freeze Top Row.

SHIVAM ASHISH 33
 MS EXCEL 2010 | shivam

o To Lock One Column only click Freeze First

Column.
o To lock more than one row or one column or to
lock more than one row and one column both at
the same time click on Freeze panes.
Unfreeze Pane:-
 On the View Tab in Windows group Click the arrow
below freeze panes.
 And then Click Unfreeze Panes Option.
View Tab Macros Group---
This Group Contains the option to record,pause and delete
the Macros(Alt+F8).

Data Tab:-
This tab allows you to modifying worksheets with large
amounts of data by sorting and filtering as well as
analyzing and grouping data.
There are 7 Groups in View Tab of MS Excel 2010/2013.
1) Get External Data Group
2) Get and Transform
3) Connections
4) Sort and filter
5) DATA TOOLS
6) FORECAST
7) OUTLINES
DATA Tab Get External Data Group---
This tab’s Group, contains the commands to import data
from many sources such as -- from Access, Text File and many
other sources.
In this group, there is another important option ‘Existing
Connection’. From this option, you can import data from
Existing Connection or recently used fields.

SHIVAM ASHISH 34
 MS EXCEL 2010 | shivam

DATA Tab Get and Transform Group---

In this group, there are four important options which are
described below----
1) New Queries--- From this option you can easily import
data from queries combines them.
2) Table--- From this option you can easily import data
from any Table.
3) Show queries—It is used to show all queries or tables
which are imported in your sheet.
4) Recent Sources—It is used to manage and connect to the
recent sources.
DATA Tab Connections Group---
In this Group there are two main important option which are
described below—
1) Refresh All--- From This option you can get the latest and
updated data, when you edit or modify the sources data
which are imported in the Excel Sheet.
2) Connection--- It is used to View or display the all data
connections which are imported in the active Excel Sheet.
DATA Tab Sort & Filters Group---
In this Group, we find all sort options such as Ascending sort
and descending sort and filter options.
DATA Tab Data Tools Group---
1) Consolidate:-

"Consolidate" is under "Data/Data

Tools"

SHIVAM ASHISH 35
 MS EXCEL 2010 | shivam

Click Data > in the Data Tools group >

click Consolidate.
Look for this icon:
More about "Consolidate"
Summarize data from separate ranges,
consolidating the results in a single
output range. For example, if you have
a worksheet of expense figures for each
of your regional offices, you might use
a consolidation to roll up these figures
into a corporate expense worksheet.
Another way to do this
Hit the Alt key. Then type AN (one key
at a time).
How to use consolidate:-
1. Enter the following information
onto Sheet1. Double click on the tab
for the worksheet and rename it:

SHIVAM ASHISH 36
 MS EXCEL 2010 | shivam

east.

2. Right click on Sheet East and

click on move or copy option to
create a duplicate copy of East
Sheet, which name will be East 2.
Double click on the tab for the
worksheet and rename it: West.
3. Select all cells which have
number value and delete it and
change according to west store.
4. After it again create a duplicate
copy of West sheet by using move
or copy sheet option and rename it
with name ‘Consolidate’ , and select
cells which have value and delete
them.

SHIVAM ASHISH 37
 MS EXCEL 2010 | shivam

5. AFTER IT SELECT CELL ‘B4’

AND GO TO DATA TAB
CONSOLIDATE .
a. Under the “Reference:” option
enter the following: East!b4:f11
b. Then click on ADD. This
refers to cells B4:F11 on
worksheet East.
c. Under the “Reference:” option
enter the following: West!b4:f11
d. Then click on ADD. The cell
range B4:F11 for both East and
West worksheets should be
entered in the “All References”
box.
e. Click OK.
 The worksheet Consolidate should
now report the sum of the East and
West store sales for each category of
ITEMS by quarter.

SHIVAM ASHISH 38
 MS EXCEL 2010 | shivam

NOTE:- In the Consolidate window there is another

important option, “Create Link with source data” ,is
used to get the latest and updated data on the
consolidated worksheet, when you modify or change the
source data Worksheet.

2) Text To Column Option:- It is used to split the text

of single column into multiple columns.
3) Remove Duplicates :- It is used to Remove the
duplicates cell’s Values of the Entire selected range.
4) Flash Fill :- It is used to fill value automatically in
the selected cell same as or any part of couples of
Examples ,which is placed in the Previous column.
Example:-

SHIVAM ASHISH 39
 MS EXCEL 2010 | shivam

[
How to Use Flash Fill:-
 Firstly we have to type a couples of Example
Like As:- We have Already typed in A1:A3.
 Then Go to B1 cell and Type ‘Shivam’ and
Press “Ctrl+Enter” and Then “Ctrl+E” for Flash
Fill.
 Then we can see all cells will automatically fill
in the series like as Couple of Example.

What IF Analysis:-
It is used to try various Values on any Any
formulas by using Goal Seek, Data Table and
Scenario Manager.
Example of What IF Analysis:-

SHIVAM ASHISH 40
 MS EXCEL 2010 | shivam

Project Loan Transactions:-

SHIVAM ASHISH 41