COMPUTERIZED SALES AND INVENTORY SYSTEM

FOR 3K A.D AGLIAM CONSTRUCTION SUPPLY

A Thesis Proposal

Presented to the Faculty of the

Saint Paul Colleges Foundation Paniqui Tarlac Incorporated

In Partial Fulfilment

of the Requirements for the Degree

Bachelor of Science in Computer Science

Rodolfo L. De Vera Jr.

Mary Grace Pantaleon

Sheryl Macaraeg

Amelia Lezada

Amelia Pascua

Lea Viz

June 2023
 CHAPTER I

PROBLEM AND ITS BACKGROUND

Introduction

“Equipment Inventory Management System (EIMS)”, Tapado, B. M. (2015). Inventory

management systems are typically developed and implemented in manufacturing

companies, where raw materials used in the production of a product are inventoried

against the number of products developed and actual expenditures made until a finished

product is produced. The system collects data on each employee's equipment records,

tracks the history of the equipment issued to each employee, performs automated

inventory management, and generates reports on equipment inventory management.

The 3K A.D Agliam Construction Supply opened on March 2018, it is located in #37

Namnama St. Toledo Ramos Tarlac. The owner of 3K A.D Agliam Construction Supply,

which is Mr. Arnel De Vera Agliam claims that he initially found it difficult to run and

manage their Construction Supply, in part due to the surroundings and environment of the

time. However, as time goes by, they become better at adapting, which supports further

corporate growth.

According to Jenkins, A. (2020). Employee assists businesses in determining which and

how much stock to order at what time. It keeps track of inventory from purchase to sale.

The practice identifies and responds to trends in order to ensure that there is always

enough stock to fulfill customer orders and that there is adequate warning of a shortage.
Inventory becomes revenue once it is sold. Inventory ties up cash before it is sold. As a

result, having too much stock costs money and reduces cash flow.

Due to the large number of transactions, the inventory handling process ends up being

frantic and exhausting, necessitating the automation of labor through the adoption of a

system, hence lowering complexity and increasing inventory management efficiency. The

goal of this project is to automate operations through the creation and implementation of

a computerized sales and inventory management system. (Kyomuhendo, 2019).

Nowadays, business owners are having difficulty running and managing businesses

effectively. The researchers have decided to give 3K A.D Agliam Construction Supply a

system that will assist and help them in managing their company and enhancing

operations there.

The owner manually calculated sales and inventory system back then until now because

technology was not as widely used and because of financial problem, the owner found it

challenging and difficult to run thei business as a result. Because of this, 3K A.D Agliam

Construction Supply struggled more because of manual computing-related exhaustion.

The researchers have decided to give a system, that by using and applying it, sales and

inventory system would improve and undergo positive improvements. Because the

purpose of this study is to determine whether or not using the system for managing sales

and inventories would significantly benefit the business, or if it will only help to speed up
the work. The purpose of the study is also to determine whether computerization will

make the computing in sales and inventory management simpler.

Purpose and Description of the Project

The owner has experienced difficulties in many situations, particularly since items could

not be market in the first place. In order to increase sales at the construction supply, the

business should think with many ways how to be more timeliness and relevant.

However, as time goes by, sales are way harder to calculate, since it is manually, that

results with confusion. Thus this research study will benefit the business by making the

task simpler, easy, and fast unlike before.

This would be the main justification for the importance of the study. Aside from the goal

and purpose of the study, this will give the business its first computerized system, which

will benefit in terms of computing sales and inventory management.

Objectives of the Study

General Objectives
 This study aim to identify the objectives and possible solution, specifically that

seeks to answer the problems.

 To develop a system for 3K A.D Agliam Construction Supply located in #37

Namnama St. Toledo Ramos Tarlac.

Specific Objectives
 Provide a copy of sales.

 To develop and design a module that manages inventory, generate timely reports,

creates user acct., and to have a data entry feature that handles transaction.

 With the help of this research study, this contributes to the improvement and

enhancement of their sales and inventory system for their daily operation

specifically about inventory management. It will solve some problems of the

beneficiaries as well as in their business, which includes loss of records, because

with the help of computerized sales and inventory management, they will no

longer do it manually, and can work at a shorter period of time.

Scope and Limitations of the Study

Scope
This study aims to discover and determine if there would be a significant improvement

with the computerized sale and inventory system of 3K A.D Agliam Construction Supply

located in #37 Namnama St. Toledo Ramos Tarlac.

The target of this research study is the owner of 3K A.D Agliam Construction Supply

which is Mr. Arnel De Vera Agliam, since the owner has the most right to access the

system and they can change everything in the system depending on what they want to

achieve.
File maintenance

 Products

 Supplier

 Categories

Inventory Agent

 Stock Adjustment

 Purchase order

 Supplies

 Stock order

Inventory Management

 Reports

 Product masterlist

 Sales of the day

 Stock Adjustment

 Purchased Order

Limitations

Communication is still challenging due to the pandemic, particularly given that the

construction supplies are being delivered here, and conflicts are arising from the owner.

This study also has time constraints because of the busy schedule of the researchers.
But in order to solve these limitations, as well as find out more information about the

sales and their inventory management on the 3K A.D Agliam Construction Supply, the

researchers will conduct a face-to-face interview with the owner that also seeks more

information about their business. In this research study, it is intended that the gaps and

other inquiries raised by this study will be addressed and solved. Because of this, it is also

anticipated that the researchers would overcome and get around these constraints and

limitations by the help of this proposed research study.

Definition of Terms

The following terms are defined to enable easier understanding.

 Computerized Sales – A tracking of sales, controlling of inventory, recording of

products, calculating of numerical data and searching,

 Inventory System – An inventory system is a process used to track stock, supplies

and sales through an entire supply chain.

 Construction Supply – A tangible personal property that is used on a construction

site which does not become part of the real property being worked on.

Recommendations

To maintain intact with the system provided by the researchers so that the business could

run smoothly than before.

 CHAPTER II

REVIEW OF RELATED LITERATURE/SYSTEMS

Review of Related Literature

“A Problem Oriented Approach to Implementing an Auto Sales and Inventory System

through Agile Methodology”, (Lirios, L. P. N. et al., 2018). An review of the operations

of an auto supply firm revealed that their business process is prone to human error,

resulting in inconsistent and incorrect historical data. This results in inventory excess,

which significantly raises the company's inventory expenditures. The project's purpose is

to create an automated sales and inventory management system that will help the general

manager and company personnel to improve business operations. The study seeks to

create a system to address the aforementioned challenges using a Problem Oriented

viewpoint.

“Lost Sales Obsolescence Inventory Systems with Positive Lead Time: A System-Point

Level-Crossing Approach”, (K. Preethi, 2022). In this study, we give in-depth

assessments of two continuous review lost sales inventory systems based on various

replenishment rules, namely (s,S) and (s,Q). We assume that demand arrival times follow

a process and that demand sizes have an i.i.d. exponential distribution. We assume that

the things in stock will become obsolete after an exponential duration. The lead time for

replenishing is exponential. We also suppose that surplus demand and demand that

happened during stock out periods are lost. We explicitly derive the steady-state
probability distribution of inventory level using the system point approach of level

crossing and the integral equation method.

“Improving Inventory System Performance by Selective Purchasing of Buyers’

Willingness to Wait” (Alim, M. 2022). We create a demand postponement mechanism to

improve the performance of a single item, periodic review inventory system with advance

demand. The focus of the literature has been on how to encourage customers to make

early purchases. Predicting how demand will fluctuate can be difficult, and backorders

may still occur. We focus on how a firm might resolve backorders under a particular

advance demand pattern with a compensation mechanism that benefits both the firm and

the customers: the firm may offer a discount to customers for accepting later deliveries at

a promised delivery date.

Related Studies and/or Systems

A. Foreign

This study investigates a single-stage make-to-stock production-inventory system with

random demand and unpredictable yield, in which defective units are reworked. We

investigate how to set cost-minimizing production/order quantities in such imperfect

systems, which is difficult because a random yield implies an unknown arrival time of

outstanding units as well as the potential of them crossing in the pipeline. (Berling, et. al.,

2022).

The digital economy revolution is compelling the manufacturing industry to create new

business models in order to achieve operational excellence. Vendor Management

Inventory (VMI) is a critical measure aimed at enhancing supply chain efficiency and

reducing the Internet of Things' bullwhip effects (IoT). The manufacturing supplier's

issues include the difficulty in collecting inventory information at the hub and the

inability to readily integrate essential inventory information in the IoT. To overcome the

inventory problem, the proposed way is to create an integrated Hub VMI system. The

purpose of this case study is to implement an all-in-one integrated Hub VMI in an

electronic manufacturing company. (Fang, X. 2021).

The majority of business-to-business companies are working on digital sales

transformation. Despite massive transformation efforts, most companies fail to achieve

the expected productivity gains. This paper aims to develop a new market-oriented

transformation model based on empirical research. Management implications and future

research directions for a more focused digital transformation process in sales are derived.

(Wengler, S. et. al., 2021)

B. Local

Stock keeping and checking are important aspects of any corporate organization.

Goodwill Elementary School received a user-friendly computerized inventory system.

The proposed approach may assist the department in better monitoring and controlling

inventory stocks. Our project focuses on moving Goodwill Elementary School's school

inventory to a higher level of processing. (Agapito, R. M. et. al., 2020).

To be globally competitive in a fast-paced business climate, every organization must

correctly manage its important records such as asset lists, personnel service records, and

processed raw materials and products. And, in the process of preserving vital records,
issues like as data loss, erroneous information, and difficulty in creating required reports

can jeopardize an organization's productivity, preventing it from acquiring a competitive

advantage over its peers. (Legaspi, D. 2019).

This is common in developed countries, the use of scanner data in developing countries

such as the Philippines is limited, owing to the difficulty in obtaining this information

from large retailers. While previous studies looked at patterns between and among stores,

this study looks at patterns of canned tuna consumption across income groups across

different product mediums. Store-level analysis applications have provided critical

information to retailing policies, which primarily include promotion designs and product

pricing. (Castro, M. et. al. 2020).

Synthesis

A computerized sales and inventory system is a method of tracking stock, suppliers, and

sales across a supply chain. Businesses employ inventory systems to ensure that they

know exactly what items are available and where they are located.

Mr. Arnel De Vera Agliam, which is the owner of 3K A.D Agliam Construction Supply

claims that he initially found it difficult to run and manage their Construction Supply, in

part due to the surroundings and environment of the time. Because technology was not as

extensively utilized at this time, the owner had to manually compute their sales and

inventory system, which made it difficult to run their business, that is why this proposed

project is needed and essential to 3K A.D Agliam Construction Supply.

 CHAPTER III

METHODOLOGY

This chapter present presents the research design, respondents of the study sampling

designs, the data gathering, procedures, the research instruments a tools and the statistical

treatment employ on the study.

Overview of Current Technologies Used in the Current System

Microsoft Excel is a spreadsheet software which allows users to input and analyze data.

In order to successfully convey research findings, users also build tables, graphs, and

even infographics. At every stage of a research endeavor, Microsoft Excel can be useful.

For instance, it can be used to generate a Gantt Chart before to the commencement of a

project, supporting users in time management and deadline setting.

Excel inventory management can help you also in better organizing and tracking sales,

inventory and stock items, allowing you to have a better understanding of what you have

and what you require. An Excel-based inventory management system can help you better

categorize, tag, and label inventory management for better team awareness.
Research Design

Descriptive Design is used in this research study. It is a quantitative research

methodology used to unveil in-depth knowledge on a phenomenon. Researchers

from various fields of work use Descriptive Research to accurately define the

population, market, or situation.

Respondents of the Study

Non-random method is used in this research study.

Calendar of Activities

The Gantt chart presents the summary of activities. Listed are the activities and

opposite them are their duration or periods of execution.

Gantt Chart of Activities

MONTH
NOVEMBER
ACTIVITY

Manual Time Computation for Sales and Inventory System 1st week:

10 minutes is spent in calculating manually the total sales and inventory system for the day Tuesday, 11-1-22

15 minutes is spent in calculating manually the total sales and inventory system for the day Wednesday, 11-2-22

20 minutes is spent in calculating manually the total sales and inventory system for the day Thursday, 11-3-22

25 minutes is spent in calculating manually the total sales and inventory system for the day Friday, 11-4-22

30 minutes is spent in calculating manually the total sales and inventory system for the day Saturday, 11-5-22

 
Using Microsoft Excel Time Computation for Sales and Inventory System 2nd week:

15 minutes is spent in calculating the total sales and inventory system for the day using Microsoft Excel. Sunday, 11-6-22S

12 minutes is spent in calculating the total sales and inventory system for the day using Microsoft Excel. Monday, 11-7-22

10 minutes is spent in calculating the total sales and inventory system for the day using Microsoft Excel. Tuesday, 11-8-22

7 minutes is spent in calculating the total sales and inventory system for the day using Microsoft Excel. Wednesday, 11-9-22

5 minutes is spent in calculating the total sales and inventory system for the day using Microsoft Excel. Thursday, 11-10-22

14
Presenting The Results

This presents the reviewed and analyzed data of this study. The findings are reviewed and

interpreted to identify if there is a change/s in inputting Sales and Inventory System whether it is

manual or Microsoft Excel.

20 minutes is the average time spent in calculating manually their total sales and inventory

system. While, 9.8 minutes is the average time spent in calculating their total sales and inventory

system using Microsoft Excel.

Therefore, using Microsoft excel speeds up the time and makes it easier for the owner to

calculate the total sales and inventory system of their Construction Supply Business.

Resources

 Hardware

Personal Computer - are used in businesses to perform accounting, desktop publishing, and

word processing tasks, as well as to run databases and spreadsheets. A personal computer also is

a multi-purpose microcomputer whose size, capabilities, and price allow it to be used by a single

person allowing and making financial tasks much easier.

 Software

Microsoft Excel – it is a Microsoft software program that uses spreadsheets to organize

numbers and data. Microsoft Excel also allows users to identify, organize or sort data into

categories because it allows us to manipulate, manage, and analyze data, which is especially

useful in the business world for sales and inventory systems.

Appendix

Curriculum

Vitae
Name: Rodolfo L. De Vera Jr.

Address: Toledo, Ramos, Tarlac

Date of Birth: November 15, 1980

Place of Birth: Toledo, Ramos, Tarlac

Sex: Male

Height: 5’6

Weight: 185

Nationality: Filipino

Religion: Roman Catholic

Father: Rodolfo De Vera Sr.

Occupation: None

Mother: Natividad L. De Vera

Occupation: Housekeeper

Educational Background

Elementary: Toledo Elementary School

Date Graduated: March 30, 1991

High School: Ramos National High School

Date Graduated: March 30, 1997

College:

Date Graduated:
Name: Mary Grace Miaco Pantaleon

Address: Purok Namnama Barangay Toledo, Ramos, Tarlac

Date of Birth: October 22 1971

Place of Birth: San Marcelino Zambales

Sex: Female

Height: 5Ft

Weight: 12Olbs

Nationality: Filipino

Religion: Roman Catholic

Father: Pepito C. Pantaleon Sr.

Occupation: Retired Govt. Employee

Mother: Magdalena M. Pantaleon

Occupation: Housekeeper

Educational Background

Elementary: Santa Fe Elementary School

Date Graduated: March 1986

High School: Santa Fe National High School

Date Graduated: March 1991

College:

Date Graduated:
Name: Sheryl P. Macaraeg

Address: Poblacion Center, Ramos, Tarlac

Date of Birth: July 4, 1978

Place of Birth: Josefina III, Sampaloc, Manila

Sex: Female

Height: 5’5

Weight: 55kg.

Nationality: Filipino

Religion: Iglesia Ni Cristo

Father: Conrado G. Pascua

Occupation: None

Mother: Elena T. Pascua

Occupation: None

Educational Background

Elementary: Pance Elementary School

Date Graduated: 1985-1991

High School: Tarlac National Vocational

Date Graduated: 1991-1994

College:

Date Graduated:
Name: Amelia Burbano Lezada

Address: Poblacion South, Ramos, Tarlac

Date of Birth: August 22, 1968

Place of Birth: Poblacion South, Ramos, Tarlac

Sex: Female

Height: 5’6

Weight: 90lbs

Nationality: Filipino

Religion: Roman Catholic

Father: Benito Gonzales Burbano

Occupation: Farmer

Mother: Erlinda Melegrito Burbano

Occupation: Housekeeper

Educational Background

Elementary: Ramos Central Elementary School

Date Graduated: March, 1980

High School: Ramos National High School

Date Graduated: March, 1984

College:

Date Graduated:
Name: Amelia Parazo Pascua

Address: Pance, Ramos, Tarlac

Date of Birth: August 04, 1988

Place of Birth: Pance, Ramos, Tarlac

Sex: Female

Height: 5’2

Weight: 50lbs

Nationality: Filipino

Religion: Roman Catholic

Father: Recto Gonzales Parazo

Occupation: None

Mother: Arsenia Gaspar Parazo

Occupation: Housewife

Educational Background

Elementary: Pance Elementary School

Date Graduated: 2001

High School: Central Institute of Technology

Date Graduated: March 23, 2005

College:

Date Graduated:
 Name: Lea S. Viz

Address: Brgy. Mabilong Paniqui, tarlac

Date of Birth: September 10, 1991

Place of Birth: Panigui, Tarlac

Sex: Female

Height: 5’

Weight: 48 kg

Nationality: Filipino

Religion: Roman Catholic

Father: Jesus C. Sudaria

Occupation: Farmer

Mother: Alma V. Sudaria

Occupation: Housekeeper

Educational Background

Elementary: Mabilang Elementary School

Date Graduated: 2003

High School: Marawi High school (Camiling, Tarlac)

Date Graduated: 2007

College:

Date Graduated:

DOCUMENTARY
REFERENCES
 Alim, M. P. et. al., (2020). “Improving Inventory System Performance by Selective

Purchasing of Buyers’ Willingness to Wait”. Retreived January 17, 2020 from

https://www.sciencedirect.com/science/article/pii/S0377221721006226

Berling, P. D. et. al., (2022). “Inventory control in production-inventory system with

random yield and rework: The unit-tracking approach”. Retreived June 2020 from

https://onlinelibrary.wiley.com/doi/abs/10.1111/poms.13706

Castro, M. et. al., (2020). “Demand Elasticities of Canned Tuna at Point of Sale of a

Large Retail Chain in Southern Philippines: Implications for Sustainability Policy”.

Retreived from https://philjournalsci.dost.gov.ph/images/pdf/pjs_pdf/vol150no4/demand_

elasticities_of_canned_tuna_at_point_of_sale_.pdf

Dayday, E., (2015). Inventory Management System with Reorder Triggered SMS Alert.

Retrieved 2013 from https://ejournals.ph/article.php?id=6126

Fang, X. (2021). “Using vendor management inventory system for goods inventory

management in IoT manufacturing”. Retreived February 25, 2021 from

https://www.tandfonline.com/doi/abs/10.1080/17517575.2021.1885743

Jenkins, A., (2020). What is Inventory Management, Benefits, Types, & Techniques.

Retrieved September 18, 2020 from https://www.netsuite.com/portal/ resource/articles/

inventory-management/inventory-management.shtml
 Kyomuhendo, R., (2019). A computerized sales and inventory management system.
Retrieved 2019 from http://www.dissertations.mak.ac.ug/handle/20.500.12281/6332

Legaspi, D. (2019). “Effectiveness of Systems Applications and Products (SAP)

Business One in the Inventory Management of CPAC Monier Philippines Inc.”. Retrieved

January 17, 2019 from https://ojs.aaresearchindex.com/index.php/aasgbcpjmra/

article/view/2433

Lirios, L. P. N. et al., (2018). A Problem Oriented Approach to Implementing an Auto

Sales and Inventory System through Agile Methodology. Retrieved 2018 from

https://www.academia.edu/download/57840651/InnovatusPaper.pdf

Preethi, K., Shophia Lawrence, A., & Sivakumar, B. (2022). Lost sales obsolescence

inventory systems with positive lead time: A system-point level-crossing approach. Retrieved

from https://www.cambridge.org/core/journals/probability-in-the-engineering-and-

informational-sciences/article/lost-sales-obsolescence-inventory-systems-with-positive-lead-

time-a-systempoint-levelcrossing-approach/87D757B3A04CD81643F47C2E160A3B1D

Wengler, S., Hildmann, G., & Vossebein, U. (2021). Digital transformation in sales

as an evolving process. Retreived from https://www.emerald.com/insight/content/doi/

10.1108/JBIM-03-2020-0124/full/html