INTERAGENCY FOREIGN SERVICE NATIONAL EMPLOYEE POSITION DESCRIPTION

Prepare according to instructions given in Foreign Service National Handbook, Chapter 4 (3 FAH-2)
1. POST 2. AGENCY 3a. POSITION NO.
KAMPALA STATE 530004
3b. SUBJECT TO IDENTICAL POSITIONS? AGENCIES MAY SHOW THE NUMBER OF SUCH POSITIONS AUTHORIZED AND/OR ESTABLISHED
AFTER THE “YES” BLOCK. Yes No 101313, 101828

4. REASON FOR SUBMISSION

a. Reclassification of duties: This position replaces
Position No.
, (Title) (Series) (Grade)
b. New Position

c. Other (explain)

Date
5. CLASSIFICATION ACTION Position Title and Series Code Grade Initials (mm-dd-yy)

a. Post Classification Authority ACCOUNTING TECHNICIAN FSN-410

b. Other Accounting Technician, FSN 410 8 AFRC: 2/16/2016

AFRC kmt
c. Proposed by Initiating Office

6. POST TITLE POSITION (if different from official title) 7. NAME OF EMPLOYEE

8. OFFICE/SECTION a. First Subdivision

U.S.EMBASSY KAMPALA ADMINISTRATIVE OFFICE
b. Second Subdivision c. Third Subdivision
BUDGET AND FISCAL SECTION N/A
9. This is a complete and accurate description of the duties and 10. This is a complete and accurate description of the duties and
responsibilities of my position. responsibilities of this position.

Typed Name and Signature of Employee Date(mm-dd-yy) Typed Name and Signature of Local Supervisor Date(mm-dd-yy)

11. This is a complete and accurate description of the duties and 12. I have satisfied myself that this is an accurate description of the
responsibilities of this position. There is a valid management need position, and I certify that it has been classified in accordance
for this position. with appropriate 3 FAH-2 standards.

Typed Name and Signature of American Supervisor Date (mm-dd-yy) Typed Name and Signature of Human Resources Officer Date (mm-dd-yy)
13. BASIC FUNCTION OF POSITION
Under the direct supervision of the Financial Specialist, the incumbent performs the budgeting and accounting
responsibilities for more than two major budget and accounting segments (DS, PROGRAM, OBO, CONSULAR, PRM,
PROGRAM REPRESENTAITON, NIH, DOD PEPFAR and CDC) in a large and complex financial management center,
servicing more than 6 agencies across a myriad of allotments, each with individual limitations and restrictions. The position
is responsible for complete, integrated allotment accounting, preparing related financial reports, complex budget formulation
and execution and provision of financial management advice to agency and section heads at post. This includes, review of
records for all financial transactions from a wide variety of documents, such as purchase orders, work orders, vouchers,
journal vouchers, transfers between appropriations, liquidation reports, and travel authorizations. The position codifies a
wide variety of obligating documents by type of expense, after determining that each obligation is valid and that funds are
available and performs regular (quarterly or more frequent) records and ledger reconciliations to develop and prepare
official monthly, quarterly, and annual reports by allotment and sub-object status to be briefed to agency and section heads
at post.

SENSITIVE BUT UNCLASSIFIED

14. MAJOR DUTIES AND RESPONSIBILITIES % OF TIME

ALLOTMENT ACCOUNTING DUTIES: 50%

Maintains official accounting records for assigned accounts. Reviews budget limitations and reviews funds availability in
appropriate ledgers to determine adequate funding level before recording financial transactions from a wide variety of
documents, such as purchase orders, BPA Calls, Petty cash, payment vouchers, journal vouchers, and transfers between
appropriations, liquidation reports, and travel authorizations. Provides fiscal coding for a wide variety of obligation documents
by type of expense after determining that each obligation is legal/valid and funds are available as per the limitations outlined
in the Advice of Allotment to post. Maintains extensive electronic records on non-post-held VIP travel fund cites to ensure
there is no over-obligation of funds provided to post. Responsible for determining the legal and regulatory limits of proposed
expenditures and entering these transactions into RFMS/M. Responsible for accurate input of vendor and employee banking
information into the RFMS/M Disbursing system in conformance with specified CGFS standards. This position is responsible
for meeting all Accounting ICASS Service Standards.

BUDGET FORMULATION AND EXECUTION: 25%

Prepares and participates in formulation of budgets with detailed written justification to assist assigned agencies in presenting
their financial requirements to headquarters. Ensuring that budgets are prepared in conformance with the Agency's budget
formulation policies and procedures. This is accomplished after gaining an understanding of each agency’s programs,
individual projects and priorities. Monitor the execution of the budget to ensure that obligations and expenditures are made in
accordance with the financial plan, with respect to purpose and tempo. Conducts regular (quarterly or more frequent)analysis
of the budgets, advising the FMO and agency or section head of the status of funds and alerting them to problems, trends
and needed reprogramming actions brought about by unplanned expenditures, funding reductions, exchange rate
losses/gains, and increasing cost of goods and services. All information should be provided in a timely and meaningful manner
that permits management proactive planning and intervention relative to reprogramming of resources or alteration of program
plans. Performing research and preparing computations necessary to establish cost/expense levels, reviewing past
documents to identify and analyze recurring costs, analyze staffing patterns to anticipate employee cost, review indicators of
economic conditions having an effect on budget planning, establishing “cuff” records adequate to allow analysis of obligations
and liquidations to ascertain conformance with financial plans.

FINANCIAL REPORTING: 25%

Establishes and monitors a regular (quarterly or more frequent) budget review process which is discussed with agency or
section heads to identify trends, or issues of concern, which may impact the availability of funds. Maintains and distributes
on a monthly basis the Status of Funds and Status of Obligations (P60 and 62) to enable serviced agencies manage their
funds. Answers queries from serviced agencies on the reports, maintains obligation files and documentation to justify
obligations set up in the system that are included in the reports. Prepare detailed official monthly, quarterly, and annual reports
and graphs by allotment and sub-object status. Prepares correspondence and reports for all budget requests, including
justifications which support changes resulting from the periodic reviews. The financial reporting responsibilities also include
the management of Unliquidated Obligations. This includes the Quarterly (or more frequent) review of obligations, decreases
and closes as required to maintain clean financial records and to release unused funding for re-obligation. Review and close,
as appropriate, all obligations and provide extensive end of year reconciliation reports including the year end ULO certification.

5. QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE

a. Education
University degree in finance and accounting, auditing, commerce, business administration, statistics is required.

b. Prior Work Experience

Three years of progressively responsible experience in budget work, accounts maintenance, bookkeeping and
accounting or auditing work with a computerized system is required.

c. Post Entry Training

Training on various FMO Software

d. Language Proficiency:
Level IV (fluent - written and spoken) English ability.

SENSITIVE BUT UNCLASSIFIED

 e. Knowledge
Must have comprehensive working knowledge of pertinent State Department and/or one or more associated agencies
laws, regulations, and procedures relating to budgeting, accounting, and financial management, and the full range of
skills and abilities required in computing both procedural, technical and financial program planning and analysis budget
work. A thorough knowledge of the organization and functions of the major program areas of the embassy and/or
associated agency/agencies served is a must.

f. Skills and Abilities

Must be able to relate funds management with mission, programs, and projects of the post. Must be able to understand
budget management implications of changes of priorities, tempo, and direction of programs and projects and be able to
analyze accounting transactions and recommend appropriate adjustments to financial plans. Must be able to relate
changes to funding levels brought about by reductions in allotments due to cuts, variations in exchange rates, increase
cost of material and labor, etc., and advise appropriate management officials of budget implications. Must possess a
high level of interpersonal skills in order to be able to gain acceptance of recommendations related to budget
management issues. Must possess high level of skill in articulating (orally and in writing) complex issues and relationships
between functions/programs/projects and funding options. Level II typing ability (30 wpm or more) is required. Advanced
Excel skills, including the use of charts, pivot tables and lookup formulas are required.

16. POSITION ELEMENTS

a. Supervision Received
Financial Specialist.

b. Available Guidelines
Budget & Fiscal Manuals

c. Exercise of Judgment
N/A

d. Authority to Make Commitments

N/A

e. Nature, Level and Purpose of Contacts

GSO and Facilities colleagues, US Direct Hire Employees, Agency financial personnel.

f. Supervision Exercised
N/A.

g. Time Required to Perform Full Range of Duties after Entry into the Position
Six (6) months.
OF 298 (08-2001)

SENSITIVE BUT UNCLASSIFIED