PROJECT HOTEL PROCESS

An informative guide for project owners

1. Determine the lodging requirements for the team for

the duration of the project. Compute for the
anticipated total number of room nights to be booked
per week at the hotel for the entire team. Then
multiply the number of total room nights per week by
the number of weeks spanning the duration of the
project.
2. If the total number of room nights will exceed 70
room nights, complete and submit a
Project Hotel Request Form.

If total number of room nights will be less than 70

room nights, travelers can:
Option 1 - Request the Customer’s negotiated hotel
rate through the online self-booking Tools Travelers are prohibited
(if available in your country) or through the BCD from negotiating or
Travel Agent Team. securing contractual
Option 2 - Book an Infor chainwide agreement hotel
or any other business hotel with rates within the
agreements or terms
customer’s budget. with any travel suppliers
3. Upon receipt of the Project Hotel Request Form the including hotels, on
Infor VMO Travel Team will reach out to the hotel to behalf of the Company.
negotiate an agreement.
Please direct all your
4. Once the project rate has been agreed and updated requests to the
by the hotel to their system, the rates will be available
to book in the online self-booking tools or via the Infor Vendor
BCD agent teams. The Infor VMO Travel Team will Management Office
inform the requestor when the rates are available to (VMO) Travel Team.
book.
5. Project Team members may book the new hotel
rates via both the online self-booking tools and BCD
Travel Agents. The new rate will display in the book-
ing tools as an ‘Infor Project’ rate.
6. If you have any questions on this process please
email: projecthotels@infor.com.