Standard Operating Procedure (SOP) For Data Validation and Verification of Affiliated

UG Colleges for HEIs as on 13.02.2020

General Guidelines for HEIs:

 The NAAC HEI Portal supports only 5MB data for each metric. If the attachments exceed 5MB, host the supporting
documents in the HEI’s website only and provide the link of the same in the template and/or in the HEI-DVV
clarification response.
 Data/supporting documents provided over Google Drive, Microsoft one drive, Amazon Cloud and on any third-
party websites will not be considered for data validation and verification process.
 While providing the links of the HEI’s website where the supporting documents are hosted, provide the link in the
HEI clarification box. While providing the links in running text to enable the hyperlink, press “Enter Key”, then paste
the link, and again press, “Enter Key”. Provide the relevant supporting documents as per the SOP during the SSR
submission to facilitate speedy DVV clarification process.
 It is mandatory to fill the templates in format provided by NAAC and attach the same in SSR. The HEI is not
supposed to alter the template format in which data is sought. The documents uploaded should be clearly readable
for the claims made.
 It is mandatory to respond to all the DVV clarifications request raised for the items in the extended profile and
metrics within the stipulated time.
 Whenever the data is large, the DVV Partner will seek for details from selected sample documents for validation.
Before submitting the clarification response Report to NAAC.
 HEI should ascertain that all documents sought by the DVV Partner are uploaded before submitting the clarification
response.
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  Note that once the data is uploaded and the links are submitted to NAAC, changes/ additions are not permissible
and any changes in the documents will be tracked and such incidences will be viewed seriously as misappropriation
of data and may lead to actions against the HEI. While providing links, the institution should ensure that links are
working properly and are operational.
 The institution should give the links as appropriate to the metric and not general links whose landing page is the
HEI’s home page. In case the links do not work during DVV clarification stage, the decision of NAAC will be final.
 Content of the supporting documents in regional languages should be translated in English and should be duly
signed by the Head of the Institution. The translated copy should be uploaded along with the regional language
document.
 All supporting documents submitted along with the SSR and additional documents submitted during DVV
Clarification process should be signed by the competent authority.

For HEIs:
Geo-tagging: Kindly follow the steps to obtain a Geo-tagged photo:
(1) In setting of your digital camera, set the location on.
(2) If you are taking photos in a smart phone, then set the location on.
(3) Take pictures after setting the location on.
(4) Download the pictures in a computer system and examine the properties. In properties, click on the details tab, scroll
down to see GPS: you will see something like the picture provided below, the value entries in latitude and longitude
will determine the location in which the photo was taken.

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  It is possible that both Extended Profile and some Quantitative Metrics (QnM) seek responses that require
similar data/documents. In such cases, it is adequate to present data/documents in Extended Profile. That is, if
the data/documents sought are given in response to Extended Profile they need not be resubmitted under those
specific Quantitative Metrics (QnM).

 Whenever both Extended Profile and some Quantitative Metrics (QnM) seek similar responses make sure that
data/documents provided for those Quantitative Metrics (QnM) match with the corresponding data/documents
given in the Extended Profile.

 Programme: A range of learning experiences offered to students in a formal manner over a period not less than one
year leading to UG Degree / PG Degree / PG Diploma / M. Phil / Ph.D., Programmes All possible formal Degree
Programmes defined/identified by UGC. Examples: BA (Economics, History, Sociology), B.Sc., (Physics, Chemistry,
Mathematics), B.Sc., (Hons Chemistry),BE/B.Tech (Computer Science and Engineering), B.Arch, MSc (Mathematics),
M.Com, M.A(English), ME/M.Tech (Textile Technology), PG Diploma(Library Science), M.Phil (Statistics), Ph.D
(Chemistry), Ph.D (Electrical Engineering), Ph.D., (Philosophy) etc.

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  Course: A course is a paper/subject with specified number of credits/hours in a formal program. Examples: Organic
Chemistry, Real Analysis, Solid State Physics, Indian History, Macro Economics, English, Hindi, Marathi, Telugu etc
are courses under BSc/BA/B.Com Programs. A laboratory course having separate credits and examined separately
to be considered as a course.

 Gender Equity: Gender equity means fairness of treatment for women and men, according to their respective needs.
This may include equal treatment or treatment that is different, but which is considered equivalent in terms of rights,
benefits, obligations, and opportunities.

(Extended Profile)
STANDARD OPERATING PROCEDURE (SOP)

Metric No. Metric Details Documents Required for Specific Instructions to HEIs Not to be Included
Verification /Considered
1.1 Number of courses  Provide the number of  Refer to the Glossary in the
offered by the courses in each program manual to understand the
Institution across all year-wise terminologies: COURSE,
programs during the PROGRAM
last five years

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 1.2 Number of  Provide year-wise list of  Program list approved by  Short term programs
Programmes offered ALL programs that the affiliating University / which do not lead to a
year wise for the have been operational Competent Authority to be degree are not to be
last five years during the assessment provided included
period  Refer to the Glossary in the  Courses under each
manual to understand the program not to be
terminologies: COURSE, included here.
PROGRAM  Diploma not awarded
by the University not
to be included.
2.1 Number of students  Provide appropriate  Include the total number of  If a program is of
year wise during the document duly certified students on rolls across all the
programs (consider 1st, 2nd,
semester scheme, do
last five years by competent rd not add students of
3 years etc., of each program) for
authorities. all the assessment years. both odd and even
 List of students year
 Consider only the students on the semesters.
wise
rolls during the odd semesters if
the program is of semester
scheme.
2.2 Number of seats Provide document  Admission to only the first year
earmarked for showing the State government classes of all the programs to
reserved category as / Central Government be considered.
per GOI/State Govt reservation policy for
rules- year wise admission in higher education
during the last five and also provide the number
years of seats reserved for each of
the programmes and the
program-wise total
authenticated by the Registrar
of the affiliating university /
admission authority.

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 2.3 Number of outgoing
/ final year students
year wise during the
last five years
 Provide the data
3.1 Number of full time
teachers year wise
during the last five
years
3.2 Number of
sanctioned posts
year wise during the
last five years
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 Provide authenticated
document showing the
number of outgoing/final
year students in different
programs during the
assessment period
separately for each
program year wise
 Provide the list of all full
time teachers indicating
the departmental
affiliation during the
assessment period year
wise authenticated by the
Principal.
 Official letter(s) of
sanction of posts from
the statutory
body/Government /
Board of Management
during the assessment
period year wise
 Include all students eligible for
registration for the final
examination
 During the DVV process the HEI
may be asked to provide the list
of final year students of specific
programs identified by DVV
partner.
 The students admitted to the
final year study of all the
programs for all the assessment
years.
 A full-time teacher is one who is  A teacher employed
employed for at least 90 per cent only for a part of a
of the normal or statutory year not to be
considered
number of hours of work during
 Inclusion of part-time /
the year
Ad-hoc / visiting
faculty not taking at
least 90% of the
normal or statutory
number of hours of
work not to be
considered as full-time
teacher
 State/Central Government/Board
of Management sanctioned posts
to be considered
6
 4.1 Total number of
classrooms and
seminar halls
4.2 Total Expenditure
excluding salary-
year wise during the
last five years (INR
in Lakhs)
4.3 Total number of
computers in the
campus for
academic purpose
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 List of number of classrooms  All rooms used for academic  Laboratory and
and seminar hall purpose to be considered and geo workshops are not
tagged photos of the classrooms to
 Geo tagged photos of to be included.
be provided.
classrooms and seminar
halls.
 Audited Statement of Claims made without
income and expenditure audited Income Expenditure
duly certified by statements not to be
considered
Principal and Charted
Accountant in case of
Privately funded
institutions highlighting
the salary component.
Also provide a
statement showing the
total expenditure
excluding the salary
component for each of
the years certified by
the Principal and
Charted Accountant
 Stock register Exclude computers used for
extracts/invoice copy duly administrative purpose
certified
7
 Metric wise Standard Operating Procedure (SOP)
Sl. No. Metric Documents Needed Specific Instructions to HEIs Not to be Included
/Considered
1. 1.1.3 Teachers of  Nomination Letter of their  Supporting document for the  Participation of the
the Institution Affiliating University selected option to be provided. faculty in other than
participate in indicating membership on  DVV can seek the supporting the affiliating
following activities BoS and Academic document for the randomly university not to be
Council / PG Council selected teachers for included.
related to valid for the assessment verification.
curriculum period.  Invitations / Appointment letters
development and  Letters from the affiliating to valuations / Practical exams /
assessment of the university to the faculty Viva-Voce exams can also be
affiliating for setting question paper considered.
University and/are for UG/PG programs.
represented on the  Document showing the
faculty participating in the
following academic
design and development
bodies during the of Curriculum for Add on/
last five years certificate/ Diploma
Courses.
1. Academic  The letters from the
council/BoS of affiliating university
Affiliating inviting the faculty for
university Assessment/evaluation
2. Setting of
question papers
for UG/PG
programs
3. Design and
Development of

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 Curriculum for
Add on/
certificate/
Diploma
Courses
4. Assessment
/evaluation
process of the
affiliating
University
Options

A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above

2. 1.2.1 Percentage of  List of programs in which  Either CBCS or Elective or

Programmes in CBCS/Elective course both can be considered
which Choice system implemented in the  If CBCS, course structure
Based Credit last completed academic along with credit details to be
year certified by the given.
System (CBCS)/ Registrar of the affiliating  If elective, list of elective
elective course university. offered for the program to be
system has been  Minutes of relevant given
implemented Academic Council/BOS  If both, CBCS details alone is

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 meetings highlighting the sufficient.
relevant documents to this
metric of the affiliating
university.
 Affiliating University
letter stating
implementation of CBCS.
 Structure of the program
clearly indicating courses,
credits/Electives as
approved by the
competent board.
3. 1.2.2 Number of  Details of each program  Add on/Certificate programs of  Avoid programs
Add on /Certificate such as: minimum 30 hours duration to conducted under
programs offered  Name of the program, be considered. regular university
during the last five duration, list of students Curriculum.
years enrolled, curriculum,  Avoid considering
assessment procedures certificate / add on
year-wise programmes of
 Summary report of each less than 30hours.
program year-wise
along with their
outcome.
4. 1.2.3 Average  Year-wise List of the  The DVV may seek for
percentage of students enrolled in the certificates of random
students enrolled in Program as defined in selected students in selected
Certificate/ Add-on 1.2.2 courses and the attendance
document maintained for the
programs as against course.
the total number of
students during the
last five years

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 5. 1.3.2 Average  Document showing the  Only the courses having project  The courses that
percentage of experimental learning work/field work/internship as support experimental
courses that include through project work/field per the affiliating university learning through
experiential work/internship as curriculum. project work/field
prescribed by the work/internship not
learning through affiliating university / prescribed by the
project work/field affiliating university affiliating university
work/internship curriculum. not to be included.
during last five  Minutes of the Boards of
years Studies/ Academic
Council meetings with
approvals for these
courses.
6. 1.3.3 Percentage of  List of students  Only latest completed academic  Mere list of students
students undertaking the field year data to be considered. cannot be considered
undertaking project projects / internship  One student involved in multiple without relevant
work/field work/ program-wise in the last field works and/or project works supporting documents
completed academic year and/or internship should be
internships (Data
along with the details of counted as one.
for the latest title, place of work etc.  Internship completion certificate
completed academic  Internship completion / project completion certificate
year) certificate from the given to the students by the host
organization where organization will be asked
internship was completed during DVV process with
along with the duration. specific student list.
 Report of the field visit /  In case of field visit, mentioning
sample photographs of the objectives and outcomes of field
field visit / permission visit along with field visit report.
letter from the competent  Data given here should match
authority will be with the metric 1.3.2 for the
considered latest completed academic year.

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 7. 1.4.1 Institution Sample Filled in  The feedback concerned with Feedback not related
obtains feedback feedback forms curriculum development only to design and review
on the syllabus and from the can be considered of syllabus will not be
its transaction at
stakeholders to be  Only filled –in feedback report considered
provided. will be considered
the institution from
 In case of selecting A, B, C or
the following D provide three filled forms
stakeholders from each category
 The DVV partner may ask for
1) Students filled in forms of randomly
2) Teachers selected stakeholders.
3) Employers
4) Alumni
Options:
A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above
8. 1.4.2 Feedback  Stakeholder feedback  Feedback reports should be  Feedback not related
process of the analysis report signed by hosted in the institutional to design and review
Institution may be the Principal to be website. of syllabus will not be
classified as provided.  Provide links which directly considered.
 Department wise leads to reports on the items  Feedback reports
follows:
Action taken Report on listed in the chosen option. reflected in other
Options: feedback signed by the websites will not be
competent authority considered.
A. Feedback  Document showing the
collected, communication with the
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 analyzed and affiliating University for
action taken and the Feedback provided.
feedback  Action taken by the
available on affiliating university on
website the feedback.
B. Feedback
collected,
analysed and
action has been
taken
C. Feedback
collected and
analysed
D. Feedback
collected
E. Feedback not
collected
9. 2.1.1 Average  Document relating to  Sanctioned admission
Enrolment Sanction of intake from strength in each program vs.
percentage affiliating the number student’s
(Average of last five University/Government/ enrolment year-wise.
statutory body.
years)
 Approved admission list
year-wise/ program-wise
from the affiliating
university.

10. 2.1.2 Average  Copy of letter issued by  Include only those reserved  Candidates
percentage of seats state govt. or Central categories as specified by belonging to the
filled against seats Government Indicating the State/central Government orders reserved categories
reserved for various reserved categories to be for admission. who are admitted
considered as per the state  Only those seats filled against against General
categories (SC, ST, rule (in English as Merit category
the quota should be counted

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 OBC, Divyangjan, applicable) here. should be
etc. as per  Final admission list excluded.
applicable indicating the category as  Exclude admission
published by the HEI and to supernumerary
reservation policy
signed by the principal. seats.
during the last five
 Admission extract
years submitted to the state
OBC, SC and ST cell
( exclusive of
every year.
supernumerary  Number of seats
seats) year marked for the
reserved categories
11. 2.2.2 Student- Full  Certified list of full time  A teacher employed for at least Part-time / Ad-
time teacher ratio teachers along with the 90 per cent of the normal or hoc / visiting
(Data for the latest departmental affiliation statutory number of hours of faculty not be
completed academic in the latest completed work for a full-time teacher over included/consi
academic year. a complete academic year is dered
year)
 List showing the classified as a full-time teacher.
number of students in
each of the programs in
the latest completed
academic year.

12. 2.3.3 Ratio of  Copy of circular  Only full-time teachers can be  Mere list of names
mentor to students pertaining the details of considered as mentors. of mentors and
for academic and mentor and their allotted  In case of large data, the DVV mentees will not
other related issues mentees. will seek for the relevant suffice for this
 Approved Mentor list as documents for specific list of metric.
(Data for the latest
announced by the HEI mentors/mentees during DVV
completed academic  In addition, issues raised clarification.
year ) and resolved in the
mentor system has to be
attached mentor-wise

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 13. 2.4.1 Average  Sanction letters indicating  Appointment letter of selected  Mere appointment
percentage of full number of posts teachers will be asked during letters provided in
time teachers (including Management DVV clarification stage regional language
against sanctioned sanctioned posts) by  All full-time teachers with at cannot be
competent authority. least 90% prescribed workload considered.
posts during the last
 List of full time teachers should be counted as full-time  Avoid inclusions of
five years appointed along with their teachers part-time/ Ad-
departmental affiliation. hoc/Visiting
faculty.
14. 2.4.2 Average  List of faculties having  Mention number of full-time  Honorary
percentage of full Ph. D. / D.M. / M.Ch./ teachers with Ph. D. / D.M. / Doctorate
time teachers with D.N.B Superspeciality / M.Ch. / D.N.B Superspeciality / Degrees not to be
Ph. D. / D.M. /
D.Sc. / D.Litt. along D.Sc. / D.Litt. year-wise included/conside
with particulars of irrespective of the year of red
M.Ch. / D.N.B degree awarding award.
Superspeciality / university, subject and  Ph. D. / D.M. / M.Ch. /D.N.B
D.Sc. / D.Litt. the year of award. Superspeciality / D.Sc. / D.Litt.
during the last five  Doctorate degree Certificates of selected faculty
years (consider awarded by UGC will be asked during DVV
only highest degree recognized universities clarification stage.
for count) only to be considered.

15. 2.4.3 Average  List of faculties along  Experience certificate/ Work experience of
teaching experience with particulars of the appointment order of selected the teacher in other
of full time teachers date of Appointment in faculty will be asked during institution not to be
the HEI and years of his DVV clarification stage if the considered here.
in the same
experience. data islarge.
institution (Data for
the latest completed
academic year in
number of years)

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 16. 2.6.3 Average pass  Result sheet published  Only current final year  Results pertaining
percentage of by the affiliating (latest completed to students other
Students during last university attested by academic year) students than the final year
five years the principal. data of all programs to be are not to be
 Certified report from considered. submitted.
Controller Examination
of the affiliating
university indicating
pass percentage of
students of the final year
(final semester) eligible
for the degree program-
wise / year-wise
17. 3.1.1. Grants  List of grants for  Sanction letter of grants by the  Grants given by
received from research projects funding agency is mandatory their own trust /
Government and received during the last to support the claim. sister institutions
non-governmental five years along with the  The duration of the grant not to be included
agencies for nature of award, the period to be aligned with the  Grants in the form
research projects / awarding agency and assessment period. of Equipments /
endowments in the the amount. software / skill
institution during  E-copies of the letters of development
the last five years award for research centres will not be
(INR in Lakhs) projects sponsored by considered
Government and non-
government sources.

18. 3.1.2 Percentage of
departments having
Research projects
funded by
government and
non government
agencies during the
 List of teachers along  Data provided in this metric to  Grants given by
with the department match with that of3.1.1 their own trust /
affiliation, title of the sister institutions
funded project, the not to be included
amount and the funding  Grants in the form
agency during the last of Equipments/
five years. software / skill

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 last five years development
centres will not be
considered
19. 3.1.3 Number of  Detailed report for each If the data is large, DVV can
Seminars/conferenc program. seek additional documents such
es/workshops  Brochure/Photograph with as attendance and certificates of
conducted by the date and captions; title of the participants of the randomly
institution during the workshops / seminars selected
the last five years conducted. seminars/conferences/workshop
 Details of resource s.
persons.
20. 3.2.1 Number of  Functional link to be  Actual link of UGC for Publication which
papers published specified to the actual journals to be specified. does not reflect the
per teacher in the article in the relevant University name
section on the UGC under the author
Journals notified
portal. affiliation not be
on UGC website considered/include
during the last five d
years

21. 3.2.2 Number of  Cover page, content  Books with ISBN number  Publication claimed
books and chapters page and first page only would be considered under 3.2.1 not to
in edited of the selected  The details of selected be
volumes/books publication. publications would be included/repeated in
 Web-link of research sought during the DVV this metric.
published and
papers by title, clarification process, if the
papers published in data is large
author, Department/
national/
School/ Division/
international
Centre/ Unit/ Cell,
conference
name and year of
proceedings per
publication
teacher during last

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 five years
22. 3.3.2 Number of
awards and
recognitions
received for
extension activities
from government /
government
recognized bodies
during the last five
years
23. 3.3.3 Number of
extension and
outreach programs
conducted by the
institution through
NSS/NCC/Red
cross/YRC etc., (
including the
programmes such
as Swachh Bharat,
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 E-copy of the award
letters
 Any supporting
document in relevance to
the metric
 Geo tagged Photographs 
and any other
supporting document of
relevance should have
proper captions and
dates.
 Detailed report for each
extension and outreach
program to be made
available, with specific
mention of number of
students participated and
 These awards are to the  Awards to the
institution and not to the individuals should
individual and for extension not be considered
activities only. here.
 Awards received
other than
extension
activities are not
to be considered.
 Awards from own
trust / sister
institutions not to
be considered.
 Awards local in
nature such as
Urban/local
bodies/ Panchayat
etc are to be
avoided.
Can be supplemented with
Newspaper reports of events.
18
 AIDS awareness, collaborating agency
Gender issues etc.
and/or those
organised in
collaboration with
industry,
community and
NGOs ) during the
last five years

24. 3.3.4 Average  Detailed report for each  During the DVV process, HEI
percentage of program extension and may be asked for student
students outreach program to be attendance documents /
made available, with certificates for selected
participating in
specific mention of extension activities.
extension activities number of students  Data given here should match
at 3.3.3. above participated and with that of the activities
during last five collaborating agency. indicated in metric3.3.3
years  Photographs or any
supporting document of
relevance should have
proper captions and
dates

25. 3.4.1 The  Copies of • The Collaboration should be  The collaborations

Institution has collaboration/related valid for the assessment period. mentioned in metric
several documents indicating • The collaboration activities of 3.3.3 not to be
the nature of research/ faculty exchange/ considered here.
collaborations/linka
collaboration and student exchange/ internship/on  Collaborations
ges for Faculty activities year-wise –the-job training/ project work with the sister
exchange, Student should be facilitated through the institutions under

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 exchange, mentioned collaboration only. the same Trust not
Internship, Field to be included.
trip, On-the- job
training, research
etc during the last
five years

26. 3.4.2 Number of  List of activities  The MoU should be functional MOU’s with the sister
functional MoUs conducted under each during the assessment period institutions under the
with national and MoU along with dates  If the MoU is for three years same Trust not to be
of starting and viz 2011-2013, it shall be included.
international
completion year-wise counted only once.
institutions, signed by both parties  At least one activity should
universities,  E-copy of the letters have been conducted under an
industries, showing linkage with MOU during the assessment
corporate houses other institutions. period to qualify as a
etc. during the last functional MOU with
five years institutions.

27. 4.1.3 Percentage of  Geotagged  Only classrooms and/or  Labs and

classrooms and photographs of class seminar halls with ICT workshops with
seminar halls with rooms /seminar halls enabled facilities to be ICT facility not to
ICT- enabled with ICT enabled considered here. be considered.
facilities
facilities such as
smart class, LMS,
etc.

28. 4.1.4Average Provide the This metric is  Avoid recurring

Percentage of consolidated fund supposed to be expenditure on
expenditure, allocation owards looked at with the laboratory,
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 excluding salary for infrastructure perspective of maintenance of
infrastructure augmentation facilities infrastructure infrastructure
augmentation during duly certified by augmentation only and acquisition
last five years(INR Principal and Charted  In case of privately funded of books and
in Lakhs) Accountant in case of HEI the document should be journals under
Privately funded certified by Chartered this metric.
institutions Accountant.

Highlight the relevant
items in the audited
income and
 expenditure statement.
29. 4.2.2. The  E-copy of the letter of  Ensure that the letter of  Soft copy of
institution has subscription /member subscription contains printed books
subscription for the ship in the name of complete details cannot be accepted
following e- HEI.  Provide a link in the as e-books.
 Screenshots of the institutional website for the
resources
facilities claimed with selected options for
1. e-journals the name of HEI. verification by DVV.
2. e-ShodhSindhu  Specific details in
3. Shodhganga respect of e-resources
Membership selected.
4. e-books
5. Databases
6. Remote access
toe-resources
Options:
A. Any 4 or more of
theabove
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the above
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 30. 4.2.3 Average
annual expenditure
for purchase of
books/e-books and
subscription to
journals/e- journals
during the last five
years (INR in
Lakhs)
31. 4.2.4 Percentage
per day usage of
library by teachers
and students ( foot
falls and login data
for online access)
(Data for the latest
completed academic
year)
32. 4.3.2 Student –
Computer ratio
(Data for the latest
completed academic
year)
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 Provide consolidated
extract of expenditure
for purchase of books
and journals during
the last five years duly
attested by Head of the
Institution and Charted
Accountant.
 Audited
Income/Expenditure
statement
highlighting the
expenditure for
purchase of books
and journals.
 Certified E-copy of the  During DVV clarification
ledger for footfalls for process library log-book
5days. entries and data for online
 Certified screenshots access for randomly selected
of the data for the five days will be asked.
same 5 days of online
access.
 Number of Computers  The data pertaining to the  The computers for
available for student latest completed academic office and faculty
use only year. use will not be
 Bills for the purchase considered.
of computers.  Computers
 Highlight the entries of purchased after the
computers purchased latest completed
22
 in the stock registers. academic year not
to beconsidered.

33. Bandwidth of  Bills for any one  Only leased line connectivity  Snap shot of speed
internet connection month/one quarter of in the name of the HEI will be test for
in theInstitution the latest completed considered. wifi/internet
academic year facility will not be
Options: indicating internet considered
connection plan, speed  Broadband
A. ≥ 50 MBPS and bandwidth and the connections will
B. 30 -50 HEI’s name. not be considered.
MBPS  E-copy of document of
C. 10 -30 agreement with the
MBPS service provider.
D. 10 - 5 MBPS
E. < 5 MBPS
34. 4.4.1 Average Provide audited  Focus of this metric is only  Mere statement of
percentage of income and on the maintenance of last five years data
expenditure expenditure statement physical and academic on the metric
highlighting the items support facilities. without audited
incurred on
of expenditure statement will not
maintenance of incurred on be considered.
infrastructure maintenance of
(physical and physical facilities and
academic support academic support
facilities) excluding facilities duly certified
salary component by Head of the
Institution and CA.
during the last five
years(INR in
Lakhs)

35. 5.1.1 Average  Upload sanction letter  Only Government

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 percentage of
students benefited
by scholarships and
freeships provided
by the Government
during last five
years
of
scholarship/freeships.
 Year-wise list of
students benefitted in
each scheme.
Scholarships/freeships (both
state and central)
 For large data, the DVV will
ask documents for randomly
selected students in specific
schemes.

36. 5.1.2 Average  Upload policy  Consider scholarships and  Data given in
percentage of document of the HEI freeships sanctioned by the metric 5.1.1 to be
students benefitted for award of institution/non-government excluded here.
by scholarships, scholarships and agencies only.
freeships.  Audited Statement showing
freeships etc.
 Year wise list of the expenditure on
provided by the students benefitted. scholarships / freeships etc.
institution / non-  Copies of award of  For large data, the DVV will
government freeships, ask documents for specific
agencies during the scholarships along no of students in specific
last five years with the sponsoring schemes.
agency.

37. D Capacity  Web-link to particular  Consider all the students  Mere circulars and
building and skills program/scheme who have enrolled for the student list will
enhancement mentioned in the schemes not be accepted.
initiatives taken by metric  DVV can seek the  Avoid programs
 Copy of circular documents regarding the conducted as part
the institution
/brochure /report of the attendance and certificates of the University
include the event for the selected list of curriculum.
following  Geo tagged programs/students enrolled
Photographs with date in the specified programs.
1. Softskills and caption for each
2. Language scheme or event.

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 and  List of programs
communicat conducted and the number
ion skills of students enrolled for
3. Life skills each of the events.
(Yoga,
physical
fitness,
health and
hygiene)
4. ICT/computi
ngskills

Options:

A. All of the
above
B. 3 of the
above
C. 2 of the
above
D. 1 of the
above
E. none of the
above
38. 5.1.4 Average  Copy of  “Students benefited”
percentage of circular/brochure/ report refers to students enrolled
students benefitted of such programs details / attending the said
with photographs having programs
by guidance for
caption of there source  DVV can seek the
competitive persons. documents regarding the
examinations and  Year-wise list of students attendance and certificates
career counselling attending each of these for the selected list of
offered by the schemes signed by students enrolled.
competent
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 Institution during authority
the last five years
39. 5.1.5 The  Minutes of the  Report of incident,
Institution has a meetings of student management of grievances
transparent redressal committee, from the concerned cell is
mechanism for prevention of sexual essential.
harassment committee  The mechanism of addressal
timely redressal of
and Anti Ragging should be available as
student grievances committee. document and should be
including sexual  Circular/web-link/ hosted in the HEI’s Website.
harassment and committee report The link of the same shall be
raggingcases justifying the objective provided to validate the same.
of the metric
1. Implementation  Proof of constitution
of guidelines of of Internal committees
statutory/regulat / Grievances
orybodies Committee formation
2. Organisation / other committees as
wide awareness per UGC norms.
and
undertakings on
policies with
zerotolerance
3. Mechanisms for
submission of
online/offline
students’
grievances
4. Timely redressal
of the
grievances

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 through
appropriate
committees
Options:

A. All of the
above
B. 3 of the
above
C. 2 of the
above
D. 1 of the
above
E. None of the
above

40. 5.2.1 Average  List of students placed  The placements through HEI  If same student
percentage of along with placement placement drive and through has multiple
placement of details such as name of pool campus interviews / offers it has to be
outgoing students the company, recruitment drives at other counted only
compensation, etc year colleges can also be once.
during the last five wise. considered.
years  If the data is large, DVV
partner will ask for the
appointment orders of the
selected students.
 Multiple offers to the same
students to be counted once.
41. 5.2.2 Average  Upload supporting  Proof like admission letters  Appearing/passing
percentage of data for students who or identity cards or higher competitive exams
students have joined for higher degree certificates for for higher
progressing to education in prescribed selected students progressing education cannot

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 higher education format for all the years to higher education will be be considered as
during the last five in the assessment asked by DVV partner. per progression to
years period. higher education
unless students
get admitted.
42. 5.2.3 Average  List of students year-  In absence of
percentage of wise under each head certificate, the
students qualifying  Qualifying Certificates claim will not be
in state/national/ of the students taking considered.
the examination year  Exams
international level
wise under each conducted for
examinations category job recruitments
during the last five other than the
years (eg: examinations
JAM/CLAT/GATE/ conducted by
GMAT/CAT/GRE/ State/Central
TOEFL/ Civil Government not
Services/State to be included/
considered.
government
examinations)

43. 5.3.1 Number of  e-copies of award  Only inter-university /state  Participation/appre

awards/medals for letters and certificates. / national or international ciation certificates
outstanding achievements will be and awards from
considered. regional/local
performance in
 Participation in /institutional
sports/cultural
Republic Day Parade at levels should be
activities at Rajpath, New Delhi by avoided.
university/state/nati NCC candidates.  Awards from intra
onal / international  Award for a team event or inter institutions
level (award for a should be counted as one. will not be
team event should considered.
be counted asone)
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 during the last five
years.

44. 5.3.3 Average  Report of the  All activities conducted  Events cannot be
number of events/along with under an event will be split into activities
sports and photographs counted as one event.  The competitions
cultural appropriately  For large data DVV will organised by the
events/competit dated and seek participation certificates institution without
ions in which captioned year of selected students. the participation of
students of the wise. their own students
Institution  Copy of will not be
participated circular/brochure considered here.
during last five indicating such kind
years of activities.
(organised by  List of students
the participated in
institution/othe different events year
r institutions) wise.
45. 5.4.2 Alumni  Annual audited Amount contributed
contribution during statements of accounts towards Alumni
the last five years of HEI highlighting Association or in any
Alumni contribution kind to the HEI not to
duly certified by be Included/
Chartered Accountant considered.
(INR in Lakhs)  List of alumnus/alumni
with the amount
Options: contributed year wise.

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 A. ≥ 5Lakhs
B. 4 Lakhs - 5
Lakhs
C. 3 Lakhs - 4
Lakhs
D. 1 Lakhs - 3
Lakhs
E. <1Lakhs

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 46. 6.2.3  Institutional  Bills for the expenditure on
Implementation of expenditure statements implementation of e-
e-governance in for the heads of E- governance in the areas of
areas of operation governance operation.
implementation
1. Administration reflected in the audited
2. Finance and statement.
Accounts  ERP Document
3. Student  Screen shots of user
Admission and interfaces of each
Support module reflecting the
4. Examination name of the HEI.
Options:  Annual e-governance
report approved by
A. All of the Governing Council.
above  Policy document on e-
A. 3 of the governance.
above
B. 2 of the
above
C. 1 of the
above
D. None of the
above
47. 6.3.2 Average  Policy document on  If the data is large  Without proof of
percentage of providing financial documents related to specific payment on
teachers provided support to teachers teachers will be asked during financial support
with financial  E-copy of letter/s DVV clarification for faculty
indicating financial development,
support to attend
assistance to teachers mere name-list of
conferences/worksh and list of teachers the faculty will not
ops and towards receiving financial considered.
membership fee of support year wise  Mere cash

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 professional bodies under each head. vouchers for
during the last five  Audited statement of payment will not
years account highlighting be considered
the financial support to
teachers to attend
conferences/workshop
s and towards
membership fee for
Professional bodies.
48. 6.3.3 Average  List of professional  For large data DVV will ask  Seminars / invited
number of development / for documents of selected talks cannot be
professional administrative training events. included in this
development programs organized by metric.
the institution
/administrative
 Brochures and Reports
training programs year-wise
organized by the  List of participants in
institution for each programme
teaching and non  Photographs with date
teaching staff and caption.
during the last five  Annual reports of the
years programme
conducted at
institution level
49. 6.3.4 Average  Refresher  One teacher attending one or  Attending
percentage of course/Faculty more professional seminars / invited
teachers Orientation or other development Program in a talks not to be
programmes as per year to be counted as one considered.
undergoing
UGC/AICTE only.  Programs of
online/face-to-face
stipulated period  If the data is large duration less than
Faculty participated year wise. documents related to specific one week will not
development  E-copy of the teachers will be asked during be considered.
Programmes (FDP) certificates of the DVV clarification.
program attended by
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 during the last five teachers.
years  List of participating
teachers as per the
(Professional prescribed format year-
Development wise during the last
Programmes, five years.
Orientation /  Annual reports
highlighting the
Induction
programs undertaken
Programmes, by the teaching
Refresher Course, faculties.
Short Term Course
etc.)

50. 6.4.2 Funds /  Annual audited  Funds from own

Grants received statements of accounts institutions/own
from non- highlighting the grants trust and sister
government bodies, received. institutions not to
 Copy of letter be considered
individuals,
indicating the  Contribution in
philanthropers grants/funds received the form of
during the last five from respective agency equipment /
years (not covered as stated in metric software etc not
in Criterion III) be counted.
 Grants received
under criterion III
not to be repeated
here.
51. 6.5.3 Quality  Proceedings of  AQAR not applicable for Collaborative quality
assurance meetings of IQAC, cycle I initiatives with sister
initiatives of the Feedback analysis and institutions under the
action taken report. same management will
institution include:
 Activities conducted not be considered.

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 1. Regular meeting under Collaborative
of Internal quality initiatives with
Quality other institutions.
Assurance Cell  Supporting documents
(IQAC); pertaining to NIRF
Feedback (along with link to the
collected, HEI’s ranking in the
analysed and NIRF portal).
used for  ISO certificate / NBA
improvements certificate or quality
2. Collaborative certificate from any
quality recognized
intitiatives with state/national /
other international agencies
institution(s) for the assessment
3. Participation in period.
NIRF  Supporting document
4. any other to be provided as per
quality audit the options selected.
recognized by
state, national
or international
agencies (ISO
Certification,
NBA)
Options:

A. All of the above

B. 3 of the above

C. 2 of the above

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 D. 1 of the above

E. None of the
above

52. 7.1.1 The  Geo tagged  Having diesel

Institution has photographs with generator set as
facilities for captions of the backup cannot be
facilities. considered in this
alternate sources of
 Bills for the purchase metric.
energy and energy
of equipments for the
conservation facilities created under
measures this metric.
 Any other relevant
1. Solarenergy proof for the selected
2. Biogasplant options.
3. Wheeling to the
Grid
4. Sensor-based
energy
conservation
5. Use of LED
bulbs/ power
efficient
equipment

53. 7.1.4 Water  Geo tagged

conservation photographs with
facilities available captions of the
facilities.
in the Institution:
 Bills for the purchase
of equipments for the
facilities created under
this metric.
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 1. Rain water Any other relevant
harvesting proof for the selected
2. Borewell options.
/Open well
recharge
3. Construction
of tanks and
bunds
4. Waste water
recycling
5. Maintenance
of water
bodies and
distribution
system in the
campus

54. 7.1.5 Green campus  Policy document on

initiatives include: the green campus.
 Geo tagged
1. Restricted entry photographs/videos of
of automobiles the facilities.
 Circulars for the
2. Battery-powered implementation of the
vehicles initiatives and any
other supporting
3. Pedestrian- document.
friendlypathways

4. Ban on the use of

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 Plastics

5. Landscaping with
trees and plants

55. 7.1.6 Quality audits  Policy document on

on environment and environment and
energy regularly energy usage
undertaken by the  Certificate from the
auditing agency.
Institution andany
 Certificates of the
awards received for awards received from
such green campus the recognized agency.
initiatives:  Report on
environmental
 Greenaudit promotional activities
 Energyaudit conducted beyond the
 Environment campus with geo
audit tagged photographs
with caption and date.
 Cleanand
 Any other supporting
green document for the
campus claims made.
recognitions
/ awards
 Beyondthe
campus
environment
al promotion
activities
56. 7.1.7 The  Policy document and  Without valid
Institution has informationbrochure. proof forthe

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 disabled-friendly,  Link to Geo tagged options selected
barrier free photos and videos with the claims will not
environment date and caption. be considered.
 Bills and
 Built invoice/purchase
environment order/AMC in support
with ramps/lifts of facility.
for easy access  A rest room should
toclassrooms. include specific
 Disabled- requirements of
friendly Divyangjan for use of
washrooms the Toilet (rest room)
 Signage and other facilities.
including tactile  Brief report on
path, lights, facilities provided for
display boards enquiry and
andsignposts information.
 Assistive  Bills for the software
technology and procured for providing
facilities for the assistance.
persons with
disabilities (
Divyangjan)
accessible
website, screen-
reading
software,
mechanized
equipment
 Provision for
enquiry and
information:
Human

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 assistance,
reader, scribe,
soft copies of
reading material,
screen reading
57. 7.1.10 The  Policy document on
Institution has a code of ethics.
prescribed code of  Proceedings of the
conduct for monitoring committee.
 Circulars and geo
students, teachers,
tagged photographs of
administrators and the activities organized
other staff and under the metric for
conducts periodic teachers, students,
programmes in this administrators and
regard. other staffs.
 Document showing
1. The Code Code of Conduct for
o Conduct students, teachers,
is governing body and
displayed administration
 Handbooks, manuals
on the
and brochures on
website human values and
2. There is a professional ethics
committe  Report on the student
e to attributes facilitated by
monitor the Institution
adherence  Web-Link to the
relevant documents at
to the
HEI website.
Code of
Conduct

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 3. Institution
organizes
professio
nal ethics
program
mes for
students,
teachers,
administr
ators and
otherstaff

4. Annual
awareness
program
mes on
Code of
Conduct
are
organized

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