CURRICULUM of COMPETENCY UNIT (CoCU)

Sub Sector BUSINESS & FINANCE

Job Area OFFICE ADMINISTRATION SUPERVISION
Competency Unit Title EVENT ARRANGEMENT ASSISTANCE
The person who is competent in this CU shall be able to assist event arrangement so that the event can be conducted
according to requirements. Upon completion of this competency unit, trainees will be able to:-
Learning Outcome  Confirm event arrangement requirements;
 Perform event arrangement assistance; and
 Report event arrangement assistance activities.
Training
Competency Unit ID FB-024-3:2012-C07 Level 3 98 Hours Credit Hours 9
Duration
Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
1. Confirm event i. Event committee 10 hour Lecture i. Types of event
arrangement members confirmed in
requirements ii. Types of event according to
iii. Event requirements event
and procedures requirements
iv. Organisation structure ii. Event details
v. Presentation method obtained
vi. Event program iii. Problems
vii. Event details; identified
 Event theme
 Location
 Food & Beverage
 Facilities
 Tools, equipment
and material
 Transportation (as
required)
 Accommodation (as
required)

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
viii. Event participant
invitation list
ix. Contingency plan
i. Confirm event 20 hours Demonstration
committee members &
ii. Differentiate types of Observation
event
iii. Extract details for
proposed event
iv. Confirm event
details with superior
v. Determine tools,
equipment and
materials to be
utilised
vi. Confirm event
details
vii. Confirm event
participants
attendance

Attitude:
i. Proactive in
event
arrangement
assistance
ii. Creative in
event
arrangement
assistance

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
2. Perform event i. Event planning 20 hours Lecture i. Suitable date
arrangement milestones for event
assistance ii. Event program confirmed
iii. Event requirements ii. Event venue
and procedures and food and
iv. Event checklist (pre- beverage
event, during event, (F&B)
post event) arranged
v. Communication skill iii. Participants for
vi. Event facilities event informed
vii. Event Memorabilia: iv. Minutes of
 Souvenir previous event
 Door gift distributed (if
 Momentos applicable)
viii. Invitation Modes v. Event
 Invitation cards attendance
 Official letters prepared
 Emails
 Social media
ix. Event collaterals
x. Event Evaluation form
(if necessary)

i. Chart event planning 30 hours Demonstration

milestones &
ii. Execute event Observation
arrangement
activities according
to milestones chart
iii. Assist event location
and F&B
arrangement
iv. Assist event
arrangement
according to event
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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
checklist (pre-event,
during event, post
event)
v. Set event details
according to
program
vi. Invite Guest-of -
Honour /Very
Important Person
(VIP)
vii. Create a participant
list ( as per
instruction)
viii. Prepare invitations
with given deadline
to rsvp
ix. Invite participants to
event
x. Confirm event
participant list
xi. Prepare event
memorabilia
xii. Prepare invitations
xiii. Prepare event Attitude:
collateral i. Resourceful in
xiv. Distribute and handling event
tabulate evaluation arrangements
form (as required) ii. Diplomatic when
communicating
with event
participants
iii. Communicate
effectively`

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
3. Report event i. Event participants i. Event
arrangement feedback participants
assistance ii. Post event meeting feedback
activities iii. Report preparation evaluated
techniques ii. Post event
meeting
i. Collect and results
tabulate concluded
participants iii. Report event
feedback result arrangement
ii. Summarise post prepared and
event results submitted to
iii. Prepare and submit committee
report to event
committee

Attitude:
i. Meticulous in
preparing event
arrangement
assistance report

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Employability Skills

Core Abilities Social Skills

01.01 Identify and gather information. 1. Communication skills
01.02 Document information procedures or processes. 2. Conceptual skills
01.04 Analyse information. 3. Interpersonal skills
02.01 Interpret and follow manuals, instructions and SOP's.
4. Learning skills
02.02 Follow telephone/telecommunication procedures.
02.03 Communicate clearly. 5. Leadership skills
02.04 Prepare brief reports and checklist using standard forms. 6. Multitasking and prioritizing
02.05 Read/Interpret flowcharts and pictorial information. 7. Self-discipline
02.06 Write memos and letters 8. Teamwork
03.08 Develop and maintain a cooperation within work group
04.06 Allocate work
05.01 Implement project/work plans
05.02 Inspect and monitor work done and/or in progress
06.02 Comply with and follow chain of command.
06.03 Identify and highlight problems.

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Tools, Equipment and Materials
(TEM)
ITEMS RATIO (TEM : Trainees)
1. Event room 1:15
2. Projector 1:1
3. Stationery 1:1
4. Office Furniture 1:1
5. Telephone 1:1
6. Fax machine 1:1
7. Computer 1:15
8. Collateral Samples 1:15
9. Event procedures 1:15
10. Attendance list 1:1
11. Previous minutes of event 1:1
12. Event memorabilia samples 1:1

REFERENCES

th
1. John Harrison, 10 edition, 1996, Secretarial Duties, ISBN 9780582278448
nd
2. Josephine Shaw, 2 edition 1984, Administration in Business, ISBN 0712101861
3. Beverly Weynton, 2002, Organise events, ISBN 1877084387
4. Estelle Belle Hunter, 2010, Office Administration for organizations supervising, ISBN 1146982763
5. Pattie Odgers, 2005, Administrative Office Management, ISBN 9780538438575
6. Alan Barker, 2011, How to Manage Events, ISBN 9780749463434
7. Richard B. Chase, Nicholas J. Jacobs, F. Robert ( 2001) Operation Management For Competitive Advantage (Ninth), McGraw- Hill Education
( Asia), ISBN 0-07-120680-9

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