GMEF ORGANIZATIONAL

ASSESSMENT QUESTIONNAIRE-
PROGRAMS/ACTIVITIES/PROJECTS (PAPs)
The PAPs questionnaire consists of 30 questions that assess the organization’s
progress in mainstreaming GAD in all of its programs, activities and projects, whether through
policy and/or plan formulation and issuances, capacitating the GFPS members, generating
top-level management support on GAD and the establishment of enabling GAD mechanisms.

³³ At the Foundation Formulation level, the organization has expressed initial support
to gender mainstreaming through conduct of GAD capacity development sessions
for its GFPS members, top management and the rest of its employees. It has also
involved clients to ensure that their gender issues are taken into account, while also
engaging with PCW and relevant organizations and individual experts on GAD. It is
also at this stage that the organization plans or sets-up a GAD corner containing GAD
IEC materials or references for the use of its clients (internal and external).

³³ At the Installation of Strategic Mechanisms level, the organization already has a GAD
agenda or strategic framework to guide its gender mainstreaming efforts through the
implementation of its GAD Plan and Budget. Deepening sessions for GFPS members
and concerned staff members are also conducted, especially on the application of
gender analysis tools. These sessions are meant to further guide them on how to
intensify gender mainstreaming efforts in the organization. Lastly, IEC materials are
customized for the organization’s use and a GAD section in the website is planned or
set-up.

³³ At the GAD Application level, the organization ensures that the implementation of
its GAD PAPs, especially those in the GAD Plan and Budget are monitored. External
clients are also capacitated through relevant GAD sessions. Finally, a Knowledge
Management (KM) system to ensure the transfer of knowledge on GAD is set-up.

³³ At the Commitment Enhancement and Institutionalization level, the organization

ensures that monitoring of its GAD PAPs is sustained and its impacts evaluated. Sector-
specific GAD capacity development sessions for both internal and external clients are
also conducted, as well as periodic applications and re-application of gender analysis
tools to ensure integration of GAD in the organization’s PAPs. A sustainability action
plan for GAD is also developed.

³³ At the Replication and Innovation level, the organization is now recognized as a

learning hub for its noteworthy GAD efforts with convergence models resulting from its
partnerships. GAD knowledge products and IEC materials produced by the organization
are also utilized by other organizations as references or models to develop their own
GAD-related materials.
A Toolkit on the Enhanced Gender Mainstreaming Evaluation Framework
© Copyright 2016 - Philippine Commission on Women
1145 J.P. Laurel St., San Miguel Manila 1005 Philippines
Telephone: +632.7365249 or +632.7367712
Fax Number: +632.7364449
 GUIDE FOR ANSWERING THE GMEF ORGANIZATIONAL
ASSESSMENT QUESTIONNAIRES

1. Each item is marked with specific scores representing (1) YES; (2) PARTLY YES;
and (3) NO. Indicate a score in the appropriate column to signify the degree to
which your organization has complied with the GAD element required.
2. Under the MOV/Remarks column, indicate/attach the means of verification required
or provide an explanation in support of your response. Failure to provide the
appropriate MOVs could disregard/invalidate the “partly yes” or “fully yes” scores
of the organization.
3. Transfer all the scores per questionnaire to the GMEF Score Sheet.

GMEF SCORESHEET

Name of the Organization Assessed: ________________________________

Date Administered: _______________________________________________

Inclusive Period of Assessment: ____________________________________

Key Areas Score

Policy
1. Issuance of initial policies on GAD
2. Issuance of policies to mainstream GAD in the organization
3. Integration of GAD in the Organization’s Policies
4. Updating and Continuous Enhancement of GAD Policies
5. Model GAD Policy
Sub-Total:
Level for Policy:

People
1. On Establishing GFPS & GAD Champions/Advocates
2. On GAD Initiatives & Capacity Development Activities
3. GAD Sponsorship & Related Programs
4. GAD Champions as Program Implementers
5. GAD Experts
Sub-Total:

2 GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

4. To get the total score per entry point, add the sub-total scores per questionnaire
and refer to the following legend of scores to determine the organization’s level of
GAD mainstreaming efforts:
RANGES LEVEL DESCRIPTION
0-7.99 points 1: Foundation Formation
8-14.99 points 2: Installation of Strategic
Level Mechanisms
Per Entry
Point 15-19.99 points 3: GAD Application
20-23.99 points 4: Commitment Enhancement and
Institutionalization
24-25 points 5: Replication and Innovation

5. To get the overall level of the GAD mainstreaming efforts of the organization, add
all the scores per entry point and refer to the following legend of scores to interpret
the ratings:
RANGES LEVEL DESCRIPTION
0-30.99 points 1: Foundation Formation
31-60.99 points 2: Installation of Strategic
Over-all Mechanisms
Level 61-80.99 points 3: GAD Application
81-95.99 points 4: Commitment Enhancement and
Institutionalization
96-100 points 5: Replication and Innovation

6. Organizations should take note of questions/descriptors with “NO” and “PARTLY

YES” responses and design programs or undertake activities to improve their score.
7. The organization may re-administer the GMEF Organizational Assessment
Questionnaires after a specified period of time (e.g. every 3 years) to keep track of
its GAD mainstreaming efforts.

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects 3

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PROGRAMS, ACTIVITIES AND PROJECTS (PAPs) ASSESSMENT QUESTIONNAIRE

DESCRIPTORS SCORE Score per Means of Verification/Remarks

NO PARTLY YES item
1. Initial Activities to Facilitate GAD Mainstreaming (max score: 5; for each item or question:0.83)

1.1 Is the organization Organization has Organization Organization Enumerate GAD-related events initiated
observing international/ not initiated or initiated or initiated or or participated by the organization (e.g.
national/local GAD- participated in participated in participated in 3 or International Women’s Day celebration).
related events (possible the observance 1-2 observance more observance
scores are 0, 0.41 and of international/ of international/ of international/ GAD- Initiated Participated Date
0.83) national/ local GAD- national/ local GAD- national/ local GAD- related Conducted
related events related events related events event

1.2 Has the No Basic GAD Basic GAD Basic GAD Attach training design, attendance sheets and
organization conducted orientation or GST Orientation or GST Orientation or GST results of training evaluation, if available.
Basic GAD Orientation conducted for its conducted for either conducted for both
or Gender Sensitivity clients internal or external internal and external If no, explain why GAD Orientation or Gender

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

Training (GST) for its clients clients Sensitivity Training (GST) has not been
clients (internal and conducted for the organization’s clients.
external)? (possible
scores are 0, 0.41 and
0.83)
 1.3 Has the No consultation Conducted Conducted Discuss the results of consultation activities
organization conducted conducted with consultation with consultation with conducted.
consultation activities clients either internal or both internal and
with clients (internal external clients external clients Group Purpose Results of
and external) to to identify gender to identify gender Consulted Consultation
identify gender issues issues and issues and (Internal/ (gender
and corresponding corresponding corresponding External) issues and
strategies? (possible strategies strategies strategies
scores are 0, 0.41 and identified)
0.83)

If consultations were conducted, what gender-

related issues were reflected in the GPB?
1.4 Has the No consultation Initiated consultation Initiated consultation Enumerate results of consultations initiated
organization consulted conducted at all with either PCW with both PCW including names of organizations/individuals
PCW and relevant or relevant and relevant consulted.
organizations/ organizations/ organizations/
individuals on its GAD individuals on its individuals on its Name of Agenda of the Results of the
mainstreaming efforts? GAD mainstreaming GAD mainstreaming organizations/ Consultation Consultation
(possible scores are 0, efforts efforts individuals
0.41 and 0.83) Consulted

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

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1.5 Has the No review of existing 1-3 existing IEC 4 or more existing Provide a list of IEC materials reviewed and
organization reviewed IEC materials and materials and KPs IEC materials and revised to ensure use of gender-fair language
and revised existing KPs conducted reviewed but not KPs reviewed and and images.
Information/Education/ revised revised
Communication
(IEC) materials and
Knowledge Products
(KPs) to ensure use of
gender-fair language
and images? (possible
scores are 0, 0.41 and
0.83)

1.6 Has the No plan to set up GAD IEC materials Established GAD Provide a copy of the plan or photo layout of
organization set up a GAD corner and KPs compiled corner with updated the GAD corner and list down titles of existing
GAD corner? (possible and collected to set GAD IEC materials Information/Education/Communication (IEC)
scores are 0, 0.41 and up GAD corner and KPs materials and KPs available for use and
0.83) reference of clients and GAD Focal Point System
(GFPS) members.

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

Sub-total GMEF Score
(Level 1 PAPs)
 2. Establishing Commitment towards Gender Mainstreaming (max score: 5; for each item or question: 0.62)

2.1 Has the No GAD agenda or Draft GAD agenda GAD agenda or Attach draft or approved GAD agenda and/
organization formulated strategic framework or strategic strategic framework or strategic framework (e.g. Department Order
GAD agenda or formulated framework formulated and setting 3-year GAD agenda of agencies or GAD
strategic framework? formulated approved Code for LGUs).
(possible scores are 0,
0.31 and 0.62)

2.2 Has the GPB is not based on GPB is based on GPB is based on Attach GPB for the most recent fiscal year citing
organization developed GAD agenda/GAD at least 1 of the at least 3 of the the basis for its development.
its GAD Plan and Code, emerging following: GAD following: GAD
Budget (GPB) based gender issues, agenda/GAD Code, agenda/GAD Code, Content of Basis of Remarks
on GAD agenda, international/national emerging gender emerging gender GPB Development
emerging gender GAD mandates and/ issues, international/ issues, international/ (GAD agenda/
issues, international/ or results of gender national GAD national GAD GAD Code,
national GAD mandates analysis mandates and/or mandates and/or emerging
gender issues,
and/or results of gender results of gender results of gender international/
analysis? (possible analysis analysis national GAD
scores are 0, 0.31 and mandates/
0.62) results of gender
analysis)

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

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2.3 Has the No deepening Conducted Conducted Enumerate the deepening sessions on GAD
organization conducted sessions on GAD deepening session/s deepening sessions conducted for GFPS and concerned staff:
deepening sessions conducted on GAD for either on GAD for either
on GAD based on the the GFPS or GFPS or concerned Title of TA Provider Date
results of the Training concerned staff staff members of Deepening (in house Conducted
Needs Assessment members but not based on the results Session trainer, PCW)
(TNA) or updated GAD based on the results of TNA or updated
policies and tools as of TNA or updated GAD policies or
part of the continuing GAD policies or tools
capacity development tools
of GAD Focal Point Also attach a copy of Training Needs Analysis
System (GFPS) (TNA) results and design of deepening sessions.
and concerned staff
If TNA was not administered, please explain
members? (possible
how the organization identified the need for
scores are 0, 0.31 and
deepening sessions and explain the basis for the
0.62)
training design/s used.

2.4 Has the No GA tool applied Results of the Results of the Enumerate GA tools used to develop, review
organization used to develop, review application of GA application of GA and/or enhance PAPs.
Gender Analysis (GA) and/or enhance tools used to review, tools used to review,

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

tools and techniques PAPs enhance or develop enhance or develop Name of GA tools Results of
in the review, 1-2 PAPs 3 or more PAPs PAPs Applied Application
enhancement or
development of PAPs?
(possible scores are 0,
0.31 and 0.62)
 2.5 Does the No facilities and With existing With existing Enumerate facilities and services addressing
organization have services addressing facilities and facilities and gender issues and concerns of the organization.
facilities and services gender issues and services that services that
that address the gender concerns of the address the gender address gender GAD Facilities Clients Gender
issues and concerns of organization’s clients issues and concerns issues and concerns and Services (internal/ Issues and
its clients (internal and of either internal or of both internal and external) Concerns
external)? (possible external clients external clients Addressed
scores are 0, 0.31 and
0.62)

(e.g. Facilities to address strategic and practical

gender needs of women and men employees
such as child-minding center, breastfeeding
center, and CODI, among others)
2.6 Has the No GAD orientation Developed GAD Developed GAD Attach copy of GAD orientation module(s) with
organization developed module with gender orientation module orientation module gender-sensitivity as a core competency.
orientation modules for sensitivity as a but not yet included and included in the
new employees with core competency in the orientation of orientation of new
gender-sensitivity as developed new employees employees
a core competency?
(possible scores are 0,
0.31 and 0.62)

2.7 Has the No new GAD IEC Developed but has Developed and Provide list of new GAD IEC materials and the
organization developed materials developed not disseminated disseminated new target audience.
and disseminated new new GAD IEC GAD IEC materials
Information/Education/ materials GAD IEC Target Remarks
Communication (IEC) materials Audience
materials on GAD to
clients (internal and
external)? (possible
scores are 0, 0.31 and
0.62)

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

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2.8 Has the No GAD section in Developed Developed Please list website link for the GAD Section of
organization created the agency website GAD section in GAD section in the organization.
a GAD section in its organization website organization website
website? (possible but not updated and regularly
scores are 0, 0.31 and updated
0.62)

Sub-total GMEF Score

(Level 2 PAPs)

3. GAD Application (max score: 5; for each item or question: 0.71)

3.1 Has the Implementation Implementation Implementation of Attach monitoring reports on the implementation
organization monitored of GAD PAPs not of GAD PAPs GAD PAPs regularly of GAD PAPs.
the implementation monitored intermittently monitored and
of its GAD Programs/ monitored and not reported
Activities/Projects reported
(PAPs)? (possible
scores are 0, 0.35 and
0.71)
3.2 Has the GPB and GAD AR GPB and GAD AR GPB and GAD AR Provide copies of submitted and/or endorsed

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

organization prepared not submitted to submitted to PCW*/ endorsed by PCW*/ GAD Plans and Budgets (GPBs) and GAD
and submitted on PCW/DILG DILG** but not DILG** Accomplishment Reports (GAD ARs), including
time its GAD Plan and endorsed cover letters.
Budget (GPB) and GAD
Accomplishment Report
(GAD AR)? (possible
scores are 0, 0.35 and
0.71)
*PCW endorses GPBs of
NGAs, GOCCs and SUCs

**DILG endorses GPBs of

LGUs
 3.3 Has the No GAD capacity GAD capacity GAD capacity List GAD capacity development activities
organization conducted development development development conducted for clients.
and sustained the GAD conducted and conducted and conducted and
capacity development sustained for clients sustained for either sustained for both GAD Capacity Target Inclusive
of its clients (internal internal or external internal and external Development Participants Dates
and external)? (possible clients clients Activities
scores are 0, 0.35 and
0.71)

3.4 Has the No GAD capacity Conducted Conducted Enumerate GAD capacity development sessions
organization conducted development GAD capacity GAD capacity conducted, and provide a list of internal experts
GAD capacity session conducted development development and their areas of expertise developed through
development sessions to develop internal session but no session that resulted these sessions.
for its internal GAD GAD experts internal GAD experts in the development
experts? (possible developed of internal GAD Title and Internal GAD Remarks
scores are 0, 0.35 and experts Date of GAD Experts
0.71) Capacity Developed
Development
Activity
Conducted

3.5 Has the No GA tools applied GA tools applied GA tools applied Enumerate GA tools applied in any stage of the
organization regularly in development in 1-2 levels of in all levels of development planning cycle and the frequency of
applied Gender Analysis planning cycle the development the development application.
(GA) tools in the planning cycle planning cycle
development planning GAD Tools Purpose of Result of Date of
cycle (planning, Applied Application Application Application
implementation
and management,
and monitoring and
evaluation)? (possible

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

scores are 0, 0.35 and
0.71)

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3.6 Has the GAD section has not GAD section GAD section Provide a schedule involving the update of the
organization regularly been updated for updated annually updated quarterly or GAD section in the organization’s website.
updated its GAD more than a year more often
section in the website?
(possible scores are 0,
0.35 and 0.71)

3.7 Has the No existing plan to Has initial plan to set Has set up a KM Attach the Knowledge Management (KM) system
organization set set up KM up KM system to transfer plan/framework or web link.
up a Knowledge knowledge on GAD
Management (KM)
system as a mechanism
to transfer knowledge
on GAD? (possible
scores are 0, 0.35 and
0.71)

Sub-total GMEF Score

(Level 3 PAPs)

4. GAD Commitment and Institutionalization (max score: 5; for each item or question, 1.0)

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

4.1 Has the GAD mandate not GAD mandates GAD mandates List down GAD-related mandates being
organization sustained implemented and continuously continuously implemented and monitored by the organization
implementation monitored implemented but not implemented and and attach the relevant monitoring reports.
and monitoring of regularly monitored regularly monitored
international, national by the organization by the organization
and local GAD
mandates in its PAPs?
(possible scores are
0,0.5, and 1)
 4.2 Has the No organizational Organizational/ Organizational/ List down titles of organizational/sector-
organization conducted sector- specific sector-specific sector-specific specific capacity development session/s
organizational/sector- capacity GAD capacity GAD capacity on GAD conducted or discuss status of the
specific capacity development development development development of sector-specific GAD capacity
development sessions session/s on GAD session/s conducted session/s conducted development session/s for clients being done
on GAD for clients conducted for either internal or for both internal or by the organization (e.g. Women’s Economic
(internal and external)? external clients external clients Empowerment, Gender and Justice, Gender and
(possible scores are Climate Change).
0,0.5, and 1)
Title of Participants Purpose
Organizational/
Sector-Specific
Capacity
Development
Program on
GAD

Attach activity reports and/or documentation

of the sector-specific capacity development
sessions conducted.

4.3 Does the GAD tools not GAD tools used GAD tools used List down Programs/Activities/Projects (PAPs)
organization regularly applied to assess to assess gender- to assess gender- assessed and list of gender analysis (GA) tools
apply gender analysis PAPs responsiveness of responsiveness of 3 regularly applied by the organization.
(GA) tools to assess 1-2 PAPs or more PAPs
gender-responsiveness GA Tools PAP Assessed Results of
of programs/activities/ Applied Application
projects (PAPs)?
(possible scores are
0,0.5, and 1)

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

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4.4 Has the No sustainability Draft sustainability Sustainability action Attach draft or approved sustainability action
organization developed action plan on GAD action plan on GAD plan on GAD PAPs plan on GAD PAPs of the organization.
a sustainability action PAPs formulated PAPs formulated formulated and
plan for its GAD PAPs? approved
(possible scores are
0,0.5, and 1)

4.5 Has the Gender impact Impact assessment Impact assessment Attach a copy of Gender Impact Assessment
organization conducted assessment not yet of GAD PAPs on- of GAD PAPs Report of the organization’s GAD PAPs.
impact evaluation of its conducted going completed and
GAD PAPs? (possible reported
scores are 0,0.5, and
1)

Sub-total GMEF Score

(Level 4 PAPs)

5. Model PAPs (max score: 5; for each item or question: 1.25)

5.1 Has the Organization is still Organization has Organization has List down awards/citations/recognitions/

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

organization been developing notable been recognized as been recognized as nominations received.
recognized as a GAD GAD PAPs a learning hub but a learning hub and
learning hub for its GAD PAPs are not its GAD PAPs are GAD Award/Citation Year
notable GAD PAPs? yet replicated replicated by other Program/ Received
(possible scores are 0, organizations Activity/
0.62 and 1.25) Project
Recognized

If nominated/cited/certified, kindly attach

photocopy of certificate/recognition received and
include press releases, photos, and documented
testimonies, if applicable.
 5.2 Has the No convergence Convergence model Convergence model Describe GAD convergence model that resulted
organization’s model resulting from recognized but not recognized and from the partnership and list down organizations
partnership with partnership replicated replicated that replicated it.
stakeholders resulted in
a convergence model
that is recognized
and replicated by
other organizations?
(possible scores are 0,
0.62 and 1.25)

5.3 Has the GAD KPs and GAD GAD KPs and GAD KPs and List down GAD KPs and GAD Information/
organization’s IEC materials not yet GAD IEC materials GAD IEC materials Education/Communication (IEC) materials
Knowledge cited as reference by used and cited as used and cited as developed and utilized by the organization (e.g.
Products (KPs) and other organizations reference by at 1-2 reference by 3 or MCW mobile application, videos, brochures,
Information/Education/ organizations more organizations etc.).
Communication
(IEC) materials on Type of GAD KP/ Organiza- Remarks
GAD been used by GAD KP/ GAD IEC tions that
other organizations? GAD IEC Material Utilized
(possible scores are 0, Material Developed GAD KP/
0.62 and 1.25) GAD IEC
Material

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects

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5.4 Has the Award system not Award system Award/incentive Attach criteria for the existing award/incentive
organization’s existing yet integrated with being reviewed for system integrated system integrated with GAD perspective and
award/incentive system GAD perspective integration of GAD with GAD provide list of the awardees.
been integrated with perspective perspective
GAD perspective?
(possible scores are 0,
0.62 and 1.25)

Sub-total GMEF Score

(Level 5 PAPs)

TOTAL GMEF SCORE

(PAPs)

GMEF Organizational Assessment Questionnaire-Programs/Activities/Projects